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IT News

Author: Cathy Rodriguez

April 24: Introduction to Qualtrics

Qualtrics surveys can be used for event registrations, satisfaction surveys, online forms, academic research, training, and more. Join us for an Introduction to Qualtrics training session from 3-5 p.m. Wednesday, April 24, in 306 Calvin Hall. All students, faculty, and staff who use this research suite are welcome to attend.

Topics to be covered:

  • Create and manage surveys
  • Customize the look and feel
  • Collaborate with others
  • Use block options and survey flow
  • Use display and skip logic
  • Distribute a survey
  • Run and analyze reports

Graduate and undergraduate students must work with an advisor/supervisor for access to Qualtrics using this request form.

Registration through HRIS is required. See Using HRIS to register for classes.

April 25: Top Hat Certification Day

Top Hat CertificationTop Hat, a classroom engagement system that has been integrated with Canvas, is growing in adoption at K-State.  Many programs and departments are settling on this tool for student engagement.

Information Technology Services is partnering with the Top Hat team for a Top Hat Certification Day on April 25 in the Big 12 room, K-State Student Union. The workshop is designed to help new users decide if Top Hat is the tool for them and for existing users to enhance their skills.

Schedule

  • 9:30 a.m. – Registration
  • 10 a.m. – Workshop #1
  • 11 a.m. – Case Study
  • Noon – 1:30 p.m. – Lunch session (Cottonwood Room) / Interview with a Top Hat representative and K-State faculty using Top Hat
  • 1:30 p.m. – Workshop #2
  • 2:30 p.m. – Case Study

Topics to be covered in workshop #1:

  • Facilitating active learning before, during, and after class.
  • How can I leverage all of the Top Hat platform to engage my students?
  • General best practices for engaging students with technology.
  • Completing a semi-guided case study.

Topics to be covered in workshop #2:

  • Using live feedback to assess and increase comprehension.
  • Maximizing student attention.
  • Flipped learning and active learning.
  • Making course content more engaging, customized, and specialized.

Who is the Top Hat Certification for?

Existing or new Top Hat instructors looking to enhance their knowledge of core features and master the tools necessary to meet a variety of learning objectives inside and outside the classroom. Upon completion of the training, you will receive an official electronic certificate.

Registration

Registration for the event is required. Top Hat will setup a student account for you for the training day when they receive your registration.

Learn more

In advance of the session, if you would like to learn more about the Top Hat, Camila Houssian, Kansas State University’s dedicated Top Hat representative, will provide a demonstration. You can contact Camila via email (camila.houssian@tophatmonocle.com) or schedule an appointment on her calendar.

If you have any questions about the event or Top Hat usage at K-State, contact Scott Findeldei (curtain@ksu.edu).

 

March 27: Introduction to Qualtrics via Zoom

Qualtrics surveys can be used for event registrations, satisfaction surveys, online forms, academic research, training, and more. Join us for an Introduction to Qualtrics training session from 2:30-3:30 p.m., Wed., Mar. 27 via Zoom. All students, faculty, and staff who use this research suite are welcome to attend.

Topics to be covered:

  • Create and manage surveys
  • Customize the look and feel
  • Collaborate with others
  • Distribute a survey
  • Run and analyze reports
  • Create a form using blocks and display and skip logic
  • Using libraries

Graduate and undergraduate students must work with an advisor/supervisor for access to Qualtrics using this request form.

Registration through HRIS is required. See Using HRIS to register for classes.

Office 365: Gift card warning notification

Over the last few months, K-State has seen an increase in gift card scams. As you may have noticed a feature has been turned on in Office 365 that warns K-Staters about messages that contain the words “gift card” whether it is in subject line or in the body of the message. If the system detects those words, it will display the following disclaimer in your message:

**These messages have been known to be malicious. Please, be very cautious with these messages.**

You will most likely receive emails that are legitimate and emails that are scams. Review the email carefully before responding. The following are some examples:

Gift card email example

Notice a few things:

  • The email address seem suspicious.
  • The request is urgent. All scams put some sort of emergency in the request.
  • There are typos.

Continue reading “Office 365: Gift card warning notification”

Spring break 2019 hours: IT Help Desk, Equipment Checkout, and Media Center

The IT Help Desk, equipment checkout, and the Media Center will have reduced hours during spring break. Regular hours resume Mar. 17.

IT Help Desk (222 Cat’s Pause Lounge, Union) 

  • Mar. 9-10:  1 – 6 p.m. (email and phone only)
  • Mar. 11-15: 8 a.m. – 6 p.m. (all services available)
  • Mar. 16: 1 – 6 p.m. (email and phone only)

Equipment Checkout  (222 Cat’s Pause Lounge, Union) 

Mar. 11-15: 8 a.m. – 5 p.m.

Media Center (001 Seaton Hall Hall)

  • March 11-15: 8 a.m. – 6 p.m.
  • Mar. 16: 8 a.m. – 5 p.m.

March 6: Introduction to Qualtrics

Qualtrics surveys can be used for event registrations, satisfaction surveys, online forms, academic research, training, and more. Join us for an Introduction to Qualtrics training session from 2-4 p.m., Wed., Mar. 6, in 306 Calvin Hall. All students, faculty, and staff who use this research suite are welcome to attend.

Topics to be covered:

  • Create and manage surveys
  • Customize the look and feel
  • Collaborate with others
  • Use block options and survey flow
  • Use display and skip logic
  • Distribute a survey
  • Run and analyze reports

Graduate and undergraduate students must work with an advisor/supervisor for access to Qualtrics using this request form.

Registration through HRIS is required. See Using HRIS to register for classes.

Phishing scams with invoices

K-State is getting hit hard with phishing scams currently. The latest type of scam we are seeing comes in the form of an invoice.

From: Jason White
Sent: Monday, February 11, 2019 12:27 PM
To: **********
Subject: last bill from Jason White
Jason White
Please view your last bill.
Account Number: B13661
Invoice Number Amount
1548201 851.60
Click below to connect eInvoice Payment System
eInvoice Connect
If the above button doesn’t work, please click or copy the below link to your browser
http://secure.accs.send.com/
Thank you for using Jason White eInvoice Connect System

Don’t reveal personal or financial information in an email, and do not respond to email solicitations for this information. This includes following links sent in an email.

Cybercriminals are trying to manipulate people into doing what they want so they can steal your information and money.

See the “Students on financial aid are being targeted in phishing attacks” article for more tips on how to stay safe.

See the Scams blog to view recent scams.

Connecting to Windows Software Update Service (WSUS)

Make it easy to keep your computer safe with K-State’s Windows Software Update Service (WSUS), for K-State owned computers. WSUS deploys the latest Microsoft product updates to computers running Microsoft Windows. Computers connected to the WSUS server automatically receive critical/security patches. Windows 10 version updates (e.g. Creators Update 1703) will be released on a managed schedule and email communication will go out prior to each release.

K-Staters located on the Manhattan, Olathe, or Salina campus are encouraged to use WSUS on their university owned machines running Windows 10 Pro or Enterprise. See the K-State’s Windows Software Update Service (WSUS) knowledge base article for instructions on how to set up the service.

University PPM 3430 Security for Information, Computing and Network Resources requires the latest security patches available to be installed.

Contact your departmental IT support or the IT Help Desk (helpdesk@ksu.edu, phone: 532-7722) to determine what your department is doing to keep your computers up-to-date.

IT Help Desk hours for winter break

During the winter break, the Help Desk and NOC will be open for the hours displayed below.  During times the K-State Student Union is closed, there will be no walk-in service available – only phone and email.

December 16-22

  • Sunday Dec. 16 – 1-10 p.m.
  • Monday Dec. 17 – Friday Dec. 21 – 8 a.m.-6 p.m.
  • Saturday Dec. 22 – 1-5 p.m.  (no walk-ins)

December 23-29

  • Sunday Dec. 23 – 1-8 p.m. (no walk in)
  • Monday Dec. 24 – Friday Dec. 28 – Closed
  • Saturday Dec. 29 – 1-5 p.m. (no walk-ins)

December 30-January 5

  • Sunday Dec. 30 – 1-8 p.m. (no walk-ins)
  • Monday, Dec. 31 – 8 a.m.-3 p.m.
  • Tuesday, Jan. 1 – Closed
  • Wednesday, Jan. 2 – Friday Jan. 4 – 8 a.m.-6 p.m.
  • Saturday, Jan. 5 – 1-6 p.m.

January 6-19

  • Sunday, Jan. 6 – 1-8 p.m.
  • Monday, Jan. 7 – Friday, Jan. 11 – 8 a.m.-6 p.m.
  • Saturday, Jan. 12 – 1p-6p

January 20-25

  • Sunday, Jan. 20 – 1-8 p.m.
  • Monday, Jan. 21 – Closed
  • Tuesday, Jan 22 – Thursday, Jan 24 – 8 a.m.-midnight
  • Friday, Jan. 25 – 8 a.m.-8 p.m.

 

Dec. 13: Cybersecurity Awareness training final reminder

On Dec. 13, the final reminder will be sent to those who haven’t completed the Cybersecurity Awareness training. This annual training, required by state statute, introduces basic computer security concepts and good security practices and takes approximately 30 minutes to complete.

Each person receives a unique link for the training and the link shouldn’t be shared with others. Also, it is best to set enough time aside to complete the training in one setting. Some have run into problems when trying to return to complete a partially completed survey.

If you haven’t completed the training and you didn’t receive a reminder, check in the Junk folder and the Other folder (at the top of the inbox if using Outlook on the Web). If you still don’t see a reminder, contact the IT Help Desk (helpdesk@ksu.edu) and we will troubleshoot.

Once the training has been completed, it will be added to your training summary in HRIS.