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IT News

Author: Cathy Rodriguez

Connecting to Windows Software Update Service (WSUS)

Make it easy to keep your computer safe with K-State’s Windows Software Update Service (WSUS), for K-State owned computers. WSUS deploys the latest Microsoft product updates to computers running Microsoft Windows. Computers connected to the WSUS server automatically receive critical/security patches. Windows 10 version updates (e.g. Creators Update 1703) will be released on a managed schedule and email communication will go out prior to each release.

K-Staters located on the Manhattan, Olathe, or Salina campus are encouraged to use WSUS on their university owned machines running Windows 10 Pro or Enterprise. See the K-State’s Windows Software Update Service (WSUS) knowledge base article for instructions on how to set up the service.

University PPM 3430 Security for Information, Computing and Network Resources requires the latest security patches available to be installed.

Contact your departmental IT support or the IT Help Desk (helpdesk@ksu.edu, phone: 532-7722) to determine what your department is doing to keep your computers up-to-date.

IT Help Desk hours for winter break

During the winter break, the Help Desk and NOC will be open for the hours displayed below.  During times the K-State Student Union is closed, there will be no walk-in service available – only phone and email.

December 16-22

  • Sunday Dec. 16 – 1-10 p.m.
  • Monday Dec. 17 – Friday Dec. 21 – 8 a.m.-6 p.m.
  • Saturday Dec. 22 – 1-5 p.m.  (no walk-ins)

December 23-29

  • Sunday Dec. 23 – 1-8 p.m. (no walk in)
  • Monday Dec. 24 – Friday Dec. 28 – Closed
  • Saturday Dec. 29 – 1-5 p.m. (no walk-ins)

December 30-January 5

  • Sunday Dec. 30 – 1-8 p.m. (no walk-ins)
  • Monday, Dec. 31 – 8 a.m.-3 p.m.
  • Tuesday, Jan. 1 – Closed
  • Wednesday, Jan. 2 – Friday Jan. 4 – 8 a.m.-6 p.m.
  • Saturday, Jan. 5 – 1-6 p.m.

January 6-19

  • Sunday, Jan. 6 – 1-8 p.m.
  • Monday, Jan. 7 – Friday, Jan. 11 – 8 a.m.-6 p.m.
  • Saturday, Jan. 12 – 1p-6p

January 20-25

  • Sunday, Jan. 20 – 1-8 p.m.
  • Monday, Jan. 21 – Closed
  • Tuesday, Jan 22 – Thursday, Jan 24 – 8 a.m.-midnight
  • Friday, Jan. 25 – 8 a.m.-8 p.m.

 

Dec. 13: Cybersecurity Awareness training final reminder

On Dec. 13, the final reminder will be sent to those who haven’t completed the Cybersecurity Awareness training. This annual training, required by state statute, introduces basic computer security concepts and good security practices and takes approximately 30 minutes to complete.

Each person receives a unique link for the training and the link shouldn’t be shared with others. Also, it is best to set enough time aside to complete the training in one setting. Some have run into problems when trying to return to complete a partially completed survey.

If you haven’t completed the training and you didn’t receive a reminder, check in the Junk folder and the Other folder (at the top of the inbox if using Outlook on the Web). If you still don’t see a reminder, contact the IT Help Desk (helpdesk@ksu.edu) and we will troubleshoot.

Once the training has been completed, it will be added to your training summary in HRIS.

Update your Zoom desktop client to avoid vulnerability

K-Staters need to ensure they are running the latest update of the Zoom desktop client to avoid a vulnerability that allows a remote attacker to take control of  meetings. This affects Zoom clients for MacOS, Linux, and Windows. Zoom has released an update for MacOS and Windows.

To update Zoom, open your Zoom desktop client and click Update Now when prompted.

Zoom update

See Tenable TechBlog’s article, Remotely Highjacking Zoom Clients, for more information regarding the vulnerability. If you have any questions, contact the IT Help Desk (helpdesk@ksu.edu or 785-532-7722).

Grade submission deadline for fall 2018

By Monty Nielsen

Grades for the fall 2018 term are due by 5 p.m. Tuesday, Dec. 18 for term courses with final exams given Monday, Dec. 10 – Friday, Dec. 14.

Grade submission deadline

Grade rosters will be available in KSIS for grade entry after 5 p.m. Friday, Dec. 7.

Students will be able to view grades for regular courses in KSIS starting after 8 a.m. Wednesday, Dec. 19.

See the Final Grade Submission Information – Fall 2018 page for more information about grade submission deadlines.

Nov. 28: Introduction to Qualtrics training

Qualtrics surveys can be used for event registrations, satisfaction surveys, online forms, academic research, training, and more. Join us for an Introduction to Qualtrics training session from 1:30-3:30 p.m., Wed., Nov. 28, in 306 Calvin Hall. All students, faculty, and staff who use this research suite are welcome to attend. No registration required.

Topics to be covered:

  • Create and manage surveys
  • Customize the look and feel
  • Collaborate with others
  • Use block options and survey flow
  • Use display and skip logic
  • Distribute a survey
  • Run and analyze reports

Graduate and undergraduate students must work with an advisor/supervisor for access to Qualtrics using this request form.

Nov. 8: Cybersecurity Awareness training reminder

An email invitation for Cybersecurity Awareness training was sent to faculty and staff on Oct. 4. On Nov. 8, a reminder will be sent to those who haven’t completed the training.  This annual training, required by state statute, introduces basic computer security concepts and good security practices and takes approximately 30 minutes to complete.

 

Each person receives a unique link for the training and the link shouldn’t be shared with others. Also, it is best to set enough time aside to complete the training in one setting. Some have ran into problems when trying to return to complete a partially completed survey.

If you haven’t completed the training and you didn’t receive a reminder, check in the Junk folder and the Other folder (at the top of the inbox if using Outlook on the Web). If you still don’t see a reminder, contact the IT Help Desk (helpdesk@ksu.edu) and we will troubleshoot.

Once the training has been completed, it will be added to your training summary in HRIS.

Our shared responsibility to ensure online safety at work

The lines between our work and daily lives are becoming increasingly blurred, and it is more important than ever to be certain that smart cybersecurity practices carry over between the two. Online security is a shared responsibility.

Online security is a shared responsibilty

Here are some tips that can make you safer and more secure at work and at home:

  • Keep a clean machine. Having the latest security software, web browser, apps and operating system is the best defense against viruses, malware and other online threats. Remember, mobile phones, point of sale systems and tablets need updating too!
  • Lock down your login. Enable the strongest authentication tools available for your online business accounts, such as biometrics or a unique one-time code through an app on your mobile device. This security feature is also available on personal accounts such as email, bank and social media.
  • Back It Up. Put in place a system – either in the cloud or via separate hard drive storage – that makes electronic copies of the vital business information on a regular basis. At home, make regular backups of all your important docs, files and photos.
  • Bring Your Own Device (BYOD). Now more than ever, employees are using their personal smart devices – such as PCs and smartphones – for work purposes. It’s important to consider where sensitive company, customer and/or employee data is being accessed and implement
    a policy to BYOD use.
  • When in Doubt, Throw it Out. Whether at work or in their personal lives, employees should know not to open suspicious links in email, tweets, posts, online ads, messages or attachments – even if they know the source.
  • Cybersecurity in the Workplace is Everyone’s Business. It’s not just the job of IT staff or business owner to ensure online safety at work. Creating a culture of cybersecurity includes ALL employees knowing how to protect themselves and the organization and understanding the cyber risks as the business grows or adds new
    technologies or functions.

Cybersecurity awareness training delivered to your mailbox on Oct. 4

K-State faculty and staff must complete Cybersecurity Awareness training by Dec. 31. You will receive an email with a link to the online training on Thurs., Oct. 4. If you use Outlook on the Web and you don’t see the training invitation in your Focused inbox, check your Other folder.

Cybersecurity awareness training is an important part of K-State’s strategy to protect our information systems and data. “We ALL have a responsibility to protect the information assets entrusted to us. Everyone at K-State serves a critical role in protecting K-State data”, said Chad Currier, K-State’s chief information security officer.

Everyone at K-State serves a critical role in protecting K-State data

This training, required by state statute, introduces basic computer security concepts and good security practices and takes approximately 30 minutes to complete.

Once you complete the training, your personnel record in HRIS will be updated. It will be listed under the Training Summary as Cybersecurity Awareness 2018, with the course code WIT590.

If you have questions about the security awareness training, contact the IT Help Desk at helpdesk@k-state.edu or 532-7722.

IT Security Awareness: Keep what’s private, private

You exist in digital form all over the Internet. It is important to ensure that the digital you matches what you are intending to share. It is also critical to guard your privacy — not only to avoid embarrassment but also to protect your identity and finances!

Following are specific steps you can take to protect your online information, identity, and privacy. Continue reading “IT Security Awareness: Keep what’s private, private”