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IT News

Author: Cathy Rodriguez

Introduction to Qualtrics training

Qualtrics surveys can be used for event registrations, satisfaction surveys, online forms, academic research, training, and more. Join us for an Introduction to Qualtrics training session from 3-5 p.m., Wed., Sept. 19, in 306 Calvin Hall. All students, faculty, and staff who use this research suite are welcome to attend.

Topics to be covered:

  • Create and manage surveys
  • Customize the look and feel
  • Collaborate with others
  • Use block options and survey flow
  • Use display and skip logic
  • Distribute a survey
  • Run and analyze reports

Graduate and undergraduate students must work with an advisor/supervisor for access to Qualtrics using this request form.

Do you need to print your syllabi?

Limited free printing is available and has been doubled for the fall 2018 semester to $20/person which translates to about 200 black and white pages. Beyond those amounts, the Wildcat Card can be used for pay-for-printing. Unused balances do not carry forward to the next semester.

Print your syllabi at any of the following locations:

  • Business Building – floors 1–3 near elevator
  • Business Building – room 3121, Computer lab
  • Dickens Hall – room 1, Computer lab
  • IT Help Desk – Cat’s Pause Lounge, K-State Student Union, room 222
  • Justin Hall Lounge
  • K-State Student Union Open Lab – 1st floor
  • K-State Student Union Welcome Desk – 1st floor
  • Math/Physics Library – Cardwell Hall, room 105
  • Media Center – Seaton Hall, room 1
  • Weigel Library – Regnier Hall, room 0081

See the Service Locations by Category and Printing on campus web pages for more details.

Outlook on the Web (OWA) mobile apps to be retired on May 15

Microsoft is retiring Outlook on the Web (OWA) mobile apps for iPhone, iPad and Android on May 15, 2018. You should begin using the Outlook app for iOS and Android.

Mobile device requirements

  • Windows: Office Mobile applications (Word, Excel, PowerPoint, OneNote, Outlook Mail, and Outlook Calendar) require Windows 10.
  • iOS: Office for iPad and iPhone requires iOS 10.0 or later. Office for iPad Pro requires iOS 10.0 or later.
    Android: Office for Android can be installed on tablets and phones that meet the following criteria: running Android KitKat 4.4 or later version and have an ARM-based or Intel x86 processor.
    Mobile browsers: Any mobile browser supported by Microsoft may be used.

Securely dispose of paper documents

While walking through the halls of one of the buildings on campus late one evening, a nefarious individual found green bar sheets in a box outside an office. The interloper took a closer look and found the mother lode, green bar sheets with names, SSNs and grades. The individual uses the information to steal the identity of more than one student.
The above scenario is not that far-fetched. Sensitive information is often found discarded in the office trash cans, dumpsters and in hallway receptacles.
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While we may have quit printing green bar sheets years ago, they still surface along with other documents, and sometimes they surface in the halls, unattended. Make it a practice to shred documents with sensitive information. Documents to shred include:
  • Scantron forms
  • Greenbar grade sheets
  • Rosters printed from K-State Online, iSIS, etc.
  • Student papers with personal identity information and grades
  • Data with credit card information and canceled checks
  • Personnel files
  • Other sensitive papers with identity or financial information

Betsy Draper, Interim Chief Information Security Officer, suggests, “If you are in doubt about shredding, err on the safe side and shred anyway.”

If you have a large amount to shred and would like to contract the work out, Document Resources Inc. is on state contract.

Resources

 

ITS update

UpdatesMany of the top 10 Information Technology Services (ITS) projects are related to relieving technical debt, where ITS is replacing and retiring outdated equipment associated with the converged infrastructure. Other projects include:

  • Duo multi-factor authentication Initiative
  • Update and migrate to a new automation infrastructure (CHEF)
  • Data warehouse for financial information
  • HRIS Peoplesoft application upgrade to 9.2
  • Improve the process of software acquisition, customer relationship management and managing the request forms/tasks

Continue reading “ITS update”

Chief Information Security Officer candidate interviews

The next round of candidates for the Chief Information Security Officer will be on campus March 14 and March 16. Application materials for each candidate and a link to the candidate feedback form is available on the CISO website. There are two opportunities to meet with each candidate.

Wed., Mar. 14 – Chad Currier, Manager Information Security, Novant Health

  • Open forum – 10:15 a.m. in 146G/H in the Unger Complex
  • SIRT forum and distributed IT staff – 1 p.m. in 146G Unger Complex

Fri., Mar. 16 – Homer Manila, Network Security Admin/InfoSec Engineer/Cyber Security Engineer III, American University, Washington DC

  • Open forum – 10:15 a.m. in 146G/H in the Unger Complex
  • SIRT forum and distributed IT staff – 1 p.m. in 146G Unger Complex

You can also join the open forums via Zoom.

Please join us in interviewing the CISO candidates. Videos will be posted to the CISO website.

 

K-State IT Help Desk is here for you!

Welcome, new and returning K-Staters!  Information Technology Services (ITS) provides a variety of resources and services for free. Get your semester off to a good start by checking out a few of our resources:

  1. Get a free copy of Microsoft Office for personal use on up to 5 PCs or Macs, 5 tablets, and 5 phones.  See the installation instructions for Mac, for Windows, and for mobile devices.
  2. Connect your mobile devices to K-State’s wireless network.
  3. Install free Trend Micro Antivirus software (required for all computers connecting to K-State’s network).
  4. Use Zoom (video and audio conferencing) to meet virtually.
    Use Zoom to setup an online staff meeting, a training session, a class group meeting, beam in a speaker and more. See the Using Zoom guide to get started.
  5. Connect with the IT Help Desk on Twitter and Facebook.

Welcome to Spring 2018

More IT resources for K-Staters are on the Welcome to IT at K-State website. Send questions to the IT Help Desk, helpdesk@k-state.edu, 785-532-7722. Also, check out the IT Service Portal which is your one-stop shop for getting help with your IT needs.

Dec. 19: Retirement celebration for Beth and Jay Alloway

After a collective 90+ years of service, Beth and Jay Alloway will retire from Information Technology Services on December 31, 2017. A retirement celebration will be held in the Hemisphere Room of Hale Library on December 19 from 9-10:30 a.m., remarks will be at 9:30 a.m.

Beth has been employed at K-State for more than 46 1/2 years. Her position has evolved from key punch operator to overseeing access to administrative systems. She works with every individual who needs access to administrative systems. She monitors and resolves high-level security access requests and has been the go-to person for resolving eID issues.

Jay began his career in the Computing Center in 1969. He was appointed to the position by Elizabeth Unger.  He earned his B.S. in Electrical Engineering in 1970 and has held numerous positions over the last 48 years from systems analyst to systems programmer to Assistant Director to Acting Associate Director.

 

Grade submission deadline is 5 p.m. Tuesday, Dec. 19

By Monty Nielsen

Grades for the fall 2017 term are due by 5 p.m. Tuesday, Dec. 19 for term courses with final exams given Monday, Dec. 11 – Friday, Dec. 15.

Students will be able to view grades for regular courses in KSIS starting after 8 a.m. Wednesday, Dec. 20.

See the Final Grade Submission Information – Fall 2017 page for more information about grade submission deadlines.

Office 365 App Launcher Updated

Microsoft released an update to the Office 365 App Launcher. The updated App Launcher provides a condensed view of apps and documents recently used.

App Launcher

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Your email, calendar, and tasks tiles have been merged into the Outlook tile. Calendar and Tasks are accessed from the switcher which is located at the bottom of the left navigation pane in the Outlook on the Web App.

App Switcher

 

 

You can add any tiles such as Calendar or Tasks to the App Launcher.

  1. Open your App Launcher.
  2. Click the All Apps link.
  3. Mouse over the app you want to pin to your App Launcher, click the three dots, and then click Pin to Launcher.
    Pin to Launcher

 

 

 

 

 

 

if you have any questions, contact the IT Help Desk (helpdesk@ksu.edu).