Kansas State University


IT News

Author: Cathy Rodriguez

Zoom is now integrated with Microsoft Teams

Zoom has been integrated into Microsoft Teams. The integration allows you to  to start, schedule, or join a meeting. You can even share your screen. You can interact with Zoom in the following ways:

  • Zoom app – pinned to the Teams App bar (left navigation).
  • Messaging Extensions – Zoom icon will be added to conversation toolbars.
  • Zoom Bot – allows you to use Zoom commands in Teams and channels.

Meetings can be created in Zoom or from within Microsoft Teams and they will display in both places.

We often hear should I use Microsoft Teams for meetings or Zoom. It is an individual choice. Microsoft Teams is proably better for individual or small group meetings (4-5 people) and Zoom for larger meetings.

Ready to give it a try?

Get started using Zoom in Microsoft Teams

Need help?

The Federal Trade Commissions warns about COVID-19 scams targeting college students

College students are one of the target audiences that cybercriminals attack. Even though students aren’t on campus, they are still a top target. Please share this information with your students as a reminder to constantly be aware of potential cybersecurity threats.

Students might receive emails claiming to be about finanical aid and asking them to sign in to claim their rewards. They might even receive and email saying they have a COVID-19 economic stimulus check — and it needs to be opened through a link requiring your university login.

These are attempts to steal their credentials such as user eID, password, or other personal information. Once they have access to their credentials, they can steal their identity, personal information, and money. Continue reading “The Federal Trade Commissions warns about COVID-19 scams targeting college students”

Microsoft Teams Essentials training offered during June

Microsoft Teams Essentials training is now available for the month of June. Register for the Microsoft Teams training course and learn ways to be more efficient in our teaching, learning, and remote work environments.

You can also arrange a training session for groups (departments, units, teams, etc.). Complete the group registration form if you are interested in scheduling a group training session.

Help with Microsoft Teams

A team has been created within Microsoft Teams to provide training and support for K-Staters. Sign in to Microsoft Teams and join the team using this link.

Benefits of using Microsoft Teams

  • Reduce the number of emails filling up your Inbox
  • Provides an alternative tool for web conferencing
  • Slick video/calls – without picking up a phone
  • Chat can occur in small and large groups
  • Quick turnaround time on some tasks
  • Use of Microsoft Teams does not require the use of VPN or remote desktop applications.

Beware of coronavirus economic impact payment scams

There is never downtime when it comes to being aware of potential scams. Not even during this global pandemic. In fact, criminals like seizing opportunities when people are most vulnerable. The distribution of the economic impact payment is one of these opportunities.

The IRS posted the following warning:

“We urge people to take extra care during this period. The IRS isn’t going to call you asking to verify or provide your financial information so you can get an economic impact payment or your refund faster,” said IRS Commissioner Chuck Rettig. “That also applies to surprise emails that appear to be coming from the IRS. Remember, don’t open them or click on attachments or links.” Go to IRS.gov for the most up-to-date information.

Economic impact payments began being deposited last week in cases where direct deposit information was on file. For more information, see the IRS’s Get My Payment web page. Continue reading “Beware of coronavirus economic impact payment scams”

April 22: Introduction to Qualtrics

Qualtrics surveys can be used for event registrations, satisfaction surveys, online forms, academic research, training, and more. Join us for an Introduction to Qualtrics training session from 2-4 p.m. Wednesday, April 22, via Zoom. All students, faculty, and staff who use this research suite are welcome to attend.

Topics to be covered:

  • Create and manage surveys
  • Customize the look and feel
  • Collaborate with others
  • Use block options and survey flow
  • Use display and skip logic
  • Distribute a survey
  • Run and analyze reports

Graduate and undergraduate students must work with an advisor/supervisor for access to Qualtrics using this request form.

Registration through HRIS is required. See Using HRIS to register for classes.

Beware of scams

K-State often sees an uptick of phishing scams around holidays and spring break, and this one is no exception. We have recently observed stolen credentials being used to target student financial aid, so be especially vigilant about any mail concerning loans and report anything out of the ordinary to the Office of Student Financial Assistance.

Also, cybercriminals are taking advantage of this uncertain time during the spread of the Coronavirus. Remember to be vigilant about communications related to Coronavirus Disease 2019 (COVID-19). Phishing emails are being sent with malicious attachments and links to fraudulent websites enticing you to hand over sensitive information. Also, use caution with social media pleas, texts, or calls related to COVID-19.

Continue reading “Beware of scams”

Cybersecurity Awareness: Protecting electronic payments

Online sales in the United States grew to a record high of nearly 19 percent during the 2019 holiday season.1 At the same time, the convenience of using credit cards and other electronic payment services is compelling consumers to rapidly reduce their use of cash. The 2019 Diary of Consumer Payment Choice report shows that cash is used about 50 percent of the time for in-person transactions under $10 (for things like lunch or coffee).2For larger purchases of $25 or more, cash is used only 10 percent of the time. Cybercriminals are taking advantage of the increase in electronic payments. According to the 2020 Cybersecurity Report from Check Point Research, mobile banking malware attacks increased 50 percent from 2018 to 2019.3 Here are some tips to help you safely use electronic payment sites.

  • Verify websites before entering important information. Clicking on a link may not take you where you expect to go. When shopping, banking, or making payments online, manually type in the website name (e.g., chase.com) instead of clicking on links in an email, social network post, or text message.
  • Look for deceptive emails and texts. Your bank or electronic payment processor won’t ask you to provide personal information or passwords via email, but scammers will. Watch this Consumer Reports video for examples.
  • Ignore phone calls from unknown and unfamiliar numbers. If you receive a phone call from someone who is urgently asking for money, there’s a good chance it’s a scam. Most of these calls can be safely ignored, but if you want to check, search for the organization’s website and find out for yourself. Don’t be rattled by threats over the phone.
  • Look for the lock icon in your browser. The lock icon in the address bar of your web browser shows that the website you’re visiting sends data in encrypted form. Never send money or pay for goods on a site without this important safeguard.
  • Public computers aren’t for private information. The computers in a hotel lobby or a public library may have a virus that records your activity, including any passwords you enter. Shop and make electronic payments only on a computer that you control.
  • Don’t use free Wi-Fi when making an electronic payment. The open nature of free Wi-Fi at cafes, airports, and other public venues makes it possible for others who are on the same Wi-Fi network to spy on your activities. If you cannot wait for another time to do your banking, use a VPN when using free Wi-Fi.
  • Consider getting a credit card just for electronic payments. If you decide to get a credit card or online account just for electronic payments, make sure the credit limit or available balance is low. This can protect you from a large loss due to online fraud.
  • Review your transactions regularly. Online banking allows you to check your account quickly and easily. Take time each day or each week to quickly review electronic payments. If you see charges you don’t recognize, notify your bank or payment application vendor (e.g., Venmo, PayPal, or Apple Pay) as soon as possible.
  • Check your credit reports to help spot fraud. Credit reporting services Experian, Equifax, and TransUnion are required to provide you with a free credit report once per year, so try to check one report every four months.4

Qualtrics demonstration scheduled for February 12

Join Qualtrics representatives on February 12 from 1:30 to 3:00 p.m. in the Flint Hills Room, K-State Student Union for a demonstration of new features in Qualtrics along with a walkthrough of use cases for the student experience journey.

Qualtrics started in higher education 20 years ago, and since then, the company has learned a lot about what Experience Management (XM) in education truly means. The goal is to brief campus users on the future of Experience Management and how to use experience data to drive decision making through role-based dashboards, automated analytics, and closed-loop feedback for faculty, students, parents, and community.

Those wanting to join using Zoom, the meeting URL is qualtrics.zoom.us/j/688042683 .

There will be time at the end of the presentation to discuss individual needs.