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Category: Collaboration and file sharing

Tools and processes that enhance collaboration, file sharing, and group efforts

Exploring the OneDrive homepage

Posted on by Cathy Rodriguez

The OneDrive homepage isn’t just for simple file access; it’s a central hub for efficiently managing your files across Microsoft 365, regardless of their source. Think of it as a one-stop shop for all of your files. Plus, you can easily access OneDrive within Outlook and Teams (left navigation pane), streamlining your file management process.

Homepage LayoutMicrosoft New Homepage Layout

The homepage features:

  1. Add New: add new documents/folders or upload existing documents/folders.
  2. Left navigation pane: various ways to browse your files.
  3. For you: file recommendations designed just for you.
  4. Recent: recent files where you can view all files or filter by application or person.

Continue reading “Exploring the OneDrive homepage” →

Hub Monitor Stations available in Hale Library

Posted on by Christine Doucette

Are you working on a big project this semester and need an extra monitor? Use one of the Hub Monitor Stations in Hale Library. The stations are located throughout Hale Library: 18 on the second floor, six on the third floor and six on the fourth floor.

The stations provide a quick and valuable double monitor experience for anyone using a laptop. With a hub monitor and the USB Type-C cable, you can easily connect a device to a single screen, allowing you to multitask more effectively and increase your overall productivity. The monitors work with both Windows and Mac operating systems. The stations will also charge your connected device while you work.

The Hub Monitor Stations can be used during the Hale Library hours of operation.

Hub Monitor Stations available in Hale Library

Posted on by Christine Doucette

Are you working on a big project this semester and need an extra monitor? Use one of the 39 Hub Monitor Stations in Hale Library. The Hub Monitor Stations are located throughout Hale Library: 27 on the second floor, six on the third floor, and six on the fourth floor.

The Hub Monitor Stations provide a quick and valuable double monitor experience for anyone using a laptop. With a hub monitor and the USB Type-C cable, you can easily connect a device to a single screen, allowing you to multitask more effectively and increase your overall productivity. The monitors work with both Windows and Mac operating systems. It will also allow you to charge your connected device simultaneously.

The Hub Monitor Stations can be used during the Hale Library hours of operation.

Hub Monitor Stations available in Hale Library

Posted on by Christine Doucette

Are you working on a big project and need an extra monitor? Check out the 39 Hub Monitor Stations in Hale Library. The Hub Monitor Stations are located throughout Hale Library: 27 on the second floor, six on the third floor, and six on the fourth floor.

The Hub Monitor Stations provide a quick and valuable double monitor experience for anyone using a laptop. With a hub monitor and the USB Type-C cable, you can easily connect a device to a single screen, allowing you to multitask more effectively and increase your overall productivity. The monitors work with both Windows and Mac operating systems. It will also allow you to charge your connected device simultaneously.

The Hub Monitor Stations can be used during the Hale Library hours of operation.

IT summer update

Posted on by Christine Doucette

UpdatesOver the summer, the Division of Information Technology has been busy maintaining and improving technology tools and adding some new ones. Below is a highlight of some IT projects completed over the summer. To learn more about ongoing IT projects, view the IT Projects webpage.

Summer highlights

Adobe Creative Cloud — All active K-State faculty and staff have been given free Adobe Creative Cloud license access. The Adobe Creative Cloud, including Acrobat Pro DC, has over 20 applications and services. Learn more…

CatFiles W: Drive reorganization — Storage technology has improved over the years, and security threats have increased. For those reasons, the strategic decision has been made to reorganize CatFiles. Learn more…

Geolocation — Whenever you connect to the internet with your phone, computer, or tablet, your device creates a unique identifier called an IP address. K-State can use IP-based geolocation to find the country or city when a device connects to our services and resources. Being able to verify this information is vital to avoid potential cyber threats. Learn more

Hub Monitor Stations — The Hub Monitor Stations provide a quick and valuable double monitor experience for anyone using a laptop. There are 39 Hub Monitor Stations in three pods on the second floor, six on the third floor, and six on the fourth floor of Hale Library. Learn more…

Need help? Contact the IT Service Desk at 800-865-6143 or 785-532-7722 or via Live Chat. For face-to-face service, visit the IT Service Desk on the second floor of Hale Library.

CatFiles W: Drive to be reorganized

Posted on by Christine Doucette

Phase One of the CatFiles reorganization project (Y: Drive) was completed in 2022, and  Phase Two (W: Drive) is now underway. CatFiles was the central file server at K-State for many years. Storage technology has improved over the years, and security threats have increased. For those reasons, the strategic decision has been made to reorganize CatFiles.

Archives and Records Management has partnered with the Division of Information Technology for this project. K-State Libraries is currently taking part in a pilot to help determine the best policies and procedures for this enormous undertaking that will affect 160 departments. More information will be provided about the timeline, archiving process, and storage options in the coming months.

While the long-term goal is to reduce the usage of W: Drive, all the current CatFiles W: Drive business needs must first be addressed. We appreciate your patience as we create an organization process while following the K-State’s Records Retention Policies. Continue reading “CatFiles W: Drive to be reorganized” →

Hub Monitor Stations available in Hale Library

Posted on by Christine Doucette

Are you working on a big project and need an extra monitor? Check out the Hub Monitor Stations in Hale Library. There are 27 Hub Monitor Stations in three pods on the second floor and six Hub Monitor Stations on the fourth floor of Hale Library.

The Hub Monitor Stations provide a quick and valuable double monitor experience for anyone using a laptop. With a hub monitor and the USB Type-C cable, you can easily connect a device to a single screen, allowing you to multitask more effectively and increase your overall productivity. The monitors work with both Windows and Mac operating systems. It will also allow you to charge your connected device simultaneously.

The Hub Monitor Stations can be used during the Hale Library hours of operation.

Registrar, Student Financial Assistance and Graduate School begin transition to New Form Submission Tool

Posted on by Christine Doucette

The Office of the Registrar, Student Financial Assistance and Graduate School has begun the process of transitioning student-related forms to Softdocs Etrieve, K-State’s new enterprise electronic form and workflow solution.

Etrieve Features

  • Browser-based enterprise form management tool eliminates the need for paper at its source, decreasing processing time and more. Forms can be custom developed or created from a fillable PDF.
  • Completed forms and associated attachments can be routed through pre-determined, automated workflows, eliminating the potential for misplaced files. Users can review, approve, deny, comment, or re-route forms based on their needs.
  • Supported by single sign-on, secure login credentials ensure users can only access the forms they need to submit, view or approve. Anonymous forms can also be made available to users external to K-State.
  • Electronic signatures in Etrieve are compliant with the ESIGN Act and the UETA.

For more information and training articles, please visit the IT Knowledge Base.

Additional announcements and training opportunities will be made available as forms go live in the new platform over a period of time.

Registrar, Student Financial Assistance and Graduate School begin transition to New Form Submission Tool

Posted on by Christine Doucette

The Office of the Registrar, Student Financial Assistance and Graduate School has begun the process of transitioning student-related forms to Softdocs Etrieve, K-State’s new enterprise electronic form and workflow solution. The Softdocs Etrieve platform allows users to easily submit forms and attachments via a web browser on a desktop or mobile device. Users can also track the status of their submissions while they’re being processed. Supported by single sign-on, users sign in with their eID and password to access the forms they need to submit or view.

As new forms go live in the new platform over a period of time, they will be available on the Registrar, Student Financial Assistance, and Graduate School websites. A complete list of available forms can also be accessed via Softdocs Etrieve Central.

Additional Hub Monitor Stations available in Hale Library

Posted on by Christine Doucette

In February, six Hub Monitor Stations were installed in Hale Library. During spring break, 21 additional stations were added. The Hub Monitor Stations are located in three pods on the second floor of Hale Library, near the IT Service Desk.

The Hub Monitor Stations provide a quick and valuable double monitor experience for students using laptops. With a hub monitor and the USB Type-C cable, you can easily connect a device to a single screen, allowing you to multitask more effectively and increase your overall productivity. The monitors work with both Windows and Mac operating systems. It will also allow you to charge your connected device simultaneously.

The Hub Monitor Stations can be used during the Hale Library hours of operation.