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Category: Data management

When to use K-State’s VPN

You must use a Virtual Private Network (VPN) when accessing protected proprietary and confidential data and campus resources while working offsite on an unsecured wireless network. A VPN encrypts your data so it cannot be intercepted by others using the same unprotected wireless network, such as at a hotel, airport or coffee shop. K-State’s VPN is GlobalProtect and is free for all active K-State students, faculty and staff.

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Download your assignment submissions from Canvas

Students, you can download all your assignment submissions in Canvas. Submissions are for current and concluded courses and only include files submitted to fulfill an assignment; they do not include any submissions modified by instructors, such as annotated submissions.

The download also includes submissions for group assignments, even if another student in your group made the submission. Submissions are downloaded as a ZIP file when the export has finished generating.

For step-by-step instructions, view the knowledge base article How do I download assignment submissions from all my courses?

When traveling, use K-State’s VPN

Are you traveling for work? Remember to use GlobalProtect, K-State’s Virtual Private Networking (VPN). When working offsite, the VPN should be used to access protected proprietary and confidential data and campus resources. From off-campus, use the VPN to connect to campus resources securely.

To use the VPN software, you must be a K-State student or employee with an active K-State eID and internet connection.

Continue reading “When traveling, use K-State’s VPN”

K-State is now using geolocation

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Over the summer, K-State began using geolocation to assist in safeguarding accounts from being compromised by utilizing IP information on computers and mobile devices. With geolocation, users will be alerted of suspicious attempts to access K-State accounts. If suspicious activity is recognized, the user will receive an email notification of the activity with recommendations on the next steps, which could include updating account passwords.

Continue reading “K-State is now using geolocation”

CatFiles W: Drive to be reorganized

Phase One of the CatFiles reorganization project (Y: Drive) was completed in 2022, and  Phase Two (W: Drive) is now underway. CatFiles was the central file server at K-State for many years. Storage technology has improved over the years, and security threats have increased. For those reasons, the strategic decision has been made to reorganize CatFiles.

Archives and Records Management has partnered with the Division of Information Technology for this project. K-State Libraries is currently taking part in a pilot to help determine the best policies and procedures for this enormous undertaking that will affect 160 departments. More information will be provided about the timeline, archiving process, and storage options in the coming months.

While the long-term goal is to reduce the usage of W: Drive, all the current CatFiles W: Drive business needs must first be addressed. We appreciate your patience as we create an organization process while following the K-State’s Records Retention Policies. Continue reading “CatFiles W: Drive to be reorganized”

When to use K-State’s VPN

Are you traveling for work this summer? Remember to use GlobalProtect, K-State’s Virtual Private Network (VPN). When working offsite, the VPN should be used when you need to access protected proprietary and confidential data and campus resources. From off-campus, use the VPN to connect to campus resources securely.

To use the VPN software, you must be a K-State student or employee with an active K-State eID and internet connection.

Continue reading “When to use K-State’s VPN”

June 30: Intro to ETDR Templates

Are you a master’s or doctoral student? If so, it is likely that you will be conducting research as part of your studies. At some point, you may be writing a thesis, report, or dissertation to record your work to share with the profession and the world. K-State has made templates available (in Microsoft Word and LaTeX) for students to use, in order to ensure that they include all required information in the proper formatting and have navigable documents.

“Getting Started with ETDR Templates” is an online training on Zoom from 1 – 2:30 p.m., Friday, June 30. 

 

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K-State will begin using geolocation for increased security on June 12

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K-State will begin using geolocation to assist in safeguarding accounts from being compromised by utilizing IP information on computers and mobile devices on Monday, June 12. With geolocation, users will be alerted of suspicious attempts to access K-State accounts. If suspicious activity is recognized, the user will receive an email notification of the activity with recommendations on the next steps, which could include updating account passwords.

Continue reading “K-State will begin using geolocation for increased security on June 12”

Registrar, Student Financial Assistance and Graduate School begin transition to New Form Submission Tool

The Office of the Registrar, Student Financial Assistance and Graduate School has begun the process of transitioning student-related forms to Softdocs Etrieve, K-State’s new enterprise electronic form and workflow solution.

Etrieve Features

  • Browser-based enterprise form management tool eliminates the need for paper at its source, decreasing processing time and more. Forms can be custom developed or created from a fillable PDF.
  • Completed forms and associated attachments can be routed through pre-determined, automated workflows, eliminating the potential for misplaced files. Users can review, approve, deny, comment, or re-route forms based on their needs.
  • Supported by single sign-on, secure login credentials ensure users can only access the forms they need to submit, view or approve. Anonymous forms can also be made available to users external to K-State.
  • Electronic signatures in Etrieve are compliant with the ESIGN Act and the UETA.

For more information and training articles, please visit the IT Knowledge Base.

Additional announcements and training opportunities will be made available as forms go live in the new platform over a period of time.

Registrar, Student Financial Assistance and Graduate School begin transition to New Form Submission Tool

The Office of the Registrar, Student Financial Assistance and Graduate School has begun the process of transitioning student-related forms to Softdocs Etrieve, K-State’s new enterprise electronic form and workflow solution. The Softdocs Etrieve platform allows users to easily submit forms and attachments via a web browser on a desktop or mobile device. Users can also track the status of their submissions while they’re being processed. Supported by single sign-on, users sign in with their eID and password to access the forms they need to submit or view.

As new forms go live in the new platform over a period of time, they will be available on the Registrar, Student Financial Assistance, and Graduate School websites. A complete list of available forms can also be accessed via Softdocs Etrieve Central.