Kansas State University

search

IT News

Category: Data management

You can download your Canvas assignment submissions

Students, you can download all your assignment submissions in Canvas. Submissions are for current and concluded courses and only include files submitted to fulfill an assignment; they do not include any submissions modified by instructors, such as annotated submissions.

The download also includes submissions for group assignments, even if another student in your group made the submission. Submissions are downloaded as a ZIP file when the export has finished generating.

For step-by-step instructions, view the knowledge base article How do I download assignment submissions from all my courses?

Records and Information Management month: email records management

As part of Records and Information Management Month, the Division of Information Technology and K-State Libraries share information about various records and information management topics. This week’s focus is on email records.

Every K-State employee is individually responsible for handling and maintaining records (including University email and other electronic records) under University policy and requirements. Emails are records that may contain evidence of official University actions, decisions, approvals, or transactions. Email is subject to statutes of the State of Kansas, KSA 45-401 through 45-414, which applies to preserving and destroying records.

Email Records Frequently Asked FAQs provide guidance for creating, managing, archiving, and deleting emails. In addition, retention periods are listed on the Records Retention Schedule.

Continue reading “Records and Information Management month: email records management”

Records and Information Management month: data storage guidelines

As part of Records and Information Management Month, the Division of Information Technology and K-State Libraries share information about various records and information management topics. This week’s focus is on data storage guidelines.

As part of the State of Kansas, Kansas State University is governed by statutes defining records retention requirements. State laws prohibit destroying or disposing of government records except as authorized by law or applicable retention and disposition schedules. To learn more, view What is a record?

Continue reading “Records and Information Management month: data storage guidelines”

Records and Information Management month: transitory records

As part of Records and Information Management Month, the Division of Information Technology and K-State Libraries share information about various records and information management topics. At K-State, we have many transitory records in paper, audio, electronic, or other formats. This article focuses on defining the types of transitory records and how to dispose of the records properly.

Examples of Transitory Records

  • Announcements and notices of a general nature
  • Drafts
  • Convenience or duplicate copies
  • Messages where the information has no operational value
  • Superseded lists
  • Publications that are obsolete replaced, or otherwise no longer useful
  • Blank forms

Continue reading “Records and Information Management month: transitory records”

Records and Information Management month: devices and accounts

As part of Records and Information Management Month, the Division of Information Technology and K-State Libraries will share information about various records and information management topics. This article for Records and Information Management Month (RIM) will focus on PPM 3091: Use of University Mobile Devices, Personal Devices, and Account Policy.

Mobile computing is an increasing part of everyday life; as devices become ubiquitous and more powerful, the complexity of tasks achieved away from the office on mobile devices grows. As the capabilities increase, so does the need to adhere to security protocols. Continue reading “Records and Information Management month: devices and accounts”

Records and Information Management month: What is a record?

As part of Records and Information Management Month, the Division of Information Technology and K-State Libraries will share information about various records and information management topics. This article focuses on defining a record and explaining the different types of records created within an organization.

What is a record?

Records are the information you create and maintain while doing your job. Records can be in any media, including paper, magnetic tape, and optical disks. Work-related records, including emails that you produce in your home and on your personal home computers, are still the property of K-State. Your records are unique to K-State and are evidence of who you are and what you do.

The most effective way to know what records you have is to conduct a comprehensive inventory, including records in electronic systems and in all locations. An inventory is the first step in developing a formal records management program. Continue reading “Records and Information Management month: What is a record?”

Mar. 31: Intro to ETDR Templates

Are you a master’s or doctoral student? If so, it is likely that you will be conducting research as part of your studies. At some point, you may be writing a thesis, report, or dissertation to record your work to share with the profession and the world. K-State has made templates available (in Microsoft Word and LaTeX) for students to use, in order to ensure that they include all required information in the proper formatting and have navigable documents.

“Getting Started with ETDR Templates” is an online training on Zoom from 1 – 2:30 p.m., Friday, Mar. 31. 

Continue reading “Mar. 31: Intro to ETDR Templates”

Feb. 24: Intro to ETDR Templates

Are you a master’s or doctoral student? If so, it is likely that you will be conducting research as part of your studies. At some point, you may be writing a thesis, report, or dissertation to record your work to share with the profession and the world. K-State has made templates available (in Microsoft Word and LaTeX) for students to use, in order to ensure that they include all required information in the proper formatting and have navigable documents.

“Getting Started with ETDR Templates” is an online training on Zoom from 1 – 2:30 p.m., Friday,  Feb. 24. 

 

Continue reading “Feb. 24: Intro to ETDR Templates”

When to use K-State’s VPN

K-State’s Virtual Private Networking (VPN) is GlobalProtect. When working offsite, the VPN should be used when you need to access protected proprietary and confidential data and campus resources. From off-campus, use the VPN to connect to campus resources securely.

To use the VPN software, you must be a K-State student or employee with an active K-State eID and have an internet connection.

Continue reading “When to use K-State’s VPN”

Download your assignment submissions from Canvas

Students, you can download all your assignment submissions in Canvas. Submissions are for current and concluded courses and only include files submitted to fulfill an assignment; they do not include any submissions modified by instructors, such as annotated submissions.

The download also includes submissions for group assignments, even if another student in your group made the submission. Submissions are downloaded as a ZIP file when the export has finished generating.

For step-by-step instructions, view the knowledge base article How do I download assignment submissions from all my courses?