While walking through the halls of one of the buildings on campus late one evening, a nefarious individual found green bar sheets in a box outside an office. The interloper took a closer look and found the mother lode, green bar sheets with names, SSNs and grades. The individual uses the information to steal the identity of more than one student.
The above scenario is not that far-fetched. Sensitive information is often found discarded in the office trash cans, dumpsters and in hallway receptacles.
While we may have quit printing green bar sheets years ago, they still surface along with other documents, and sometimes they surface in the halls, unattended. Make it a practice to shred documents with sensitive information. Documents to shred include:
Greenbar grade sheets
Rosters printed from K-State Online, iSIS, etc.
Student papers with personal identity information and grades
Data with credit card information and canceled checks
Other sensitive papers with identity or financial information
Betsy Draper, Interim Chief Information Security Officer, suggests, “If you are in doubt about shredding, err on the safe side and shred anyway.”
If you have a large amount to shred and would like to contract the work out, Document Resources Inc. is on state contract.
Hard Drive Recycling Day is scheduled 8:30-11 a.m. Tuesday, Oct. 31, on the Manhattan campus to help departments properly dispose of old hard drives from university computers, printers, scanners and faxes.
Shred Day is scheduled 8:30-11 a.m. Tuesday, Oct. 11, to properly dispose of university paper records on the Manhattan and Salina campuses.
This year we are testing a limited service for shredding light storage media (floppy disks, flash drives, etc.). Hard drives will not be accepted. As in the handling of paper, the media must be delivered in boxes weighing less than 25 pounds each. The collected media will be destroyed by the vendor. iTAC reserves the right to refuse items that are unacceptable for transport, or too large for reasonable accommodation. For any questions regarding this service, please contact the iTAC reception desk at 785-532-4918.
Departments can place their paper documents with personal identity information (Social Security numbers, birth dates, credit card numbers, etc.) in designated bags and boxes to:
Manhattan campus: Deliver to Mid-Campus Drive near the K-State Student Union.
Salina campus: Deliver to the loading area between the east and west wings of the Technology Center.
Departments: Today is Hard Drive Recycling Day. From noon to 4 p.m., take your hard drives to the iTAC representative at the circle drive on the east side of the K-State Student Union. For more information on how to safely and securely dispose of used hard drives, see Hard Drive Recycling Day is Tuesday, Nov. 3 (IT News, Oct. 19).