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LISTSERV policy change goes into effect Oct. 2

by Information Technology ServicesStop Spam image

Currently, email from K-State LISTSERV mailing lists bypass Spam check procedures. Beginning Monday, Oct. 2, LISTSERV emails will go through the same Spam check in Office 365 along with the rest of our university emails. Information Technology Services (ITS) will only  bypass emails from the spam checks if a reasonable case can be made for the need. The goal is to reduce K‑State’s exposure to spam and allow the spam protections in Office 365 to do their job.

You should periodically check your Junk Email folder to make sure
you are not losing important, safe emails. After Oct. 2, be sure to

look for messages from your LISTSERV lists in your Junk Email folder. If you find any, fill out this form to request a global settings change that will move those emails from your Junk Email folder into your Inbox folder instead. Requests will be considered on a case-by-case basis for approval.

If you have questions, contact Greg Dressman, director of Enterprise Server Technologies, dressman@ksu.edu.

Change to K-State’s LISTSERV whitelisting policy

by Information Technology Services

To help ensure proper delivery of emails to your K-State Inbox, Information Technology Services (ITS) maintains an Approved or Safe Sender whitelist. A whitelist is a list of email addresses, domains, and IP addresses which will not be blocked by K-State’s spam filters.

Whitelisting introduces additional cybersecurity risks. Spammers take advantage of whitelisting which makes our K-State inboxes more susceptible to spam, phishing scams, and viruses. Spammers create spoofed emails from whitelisted email addresses, domains, and IP addresses, which will make their way to your Inbox. When you click on the spoofed emails and links, you will unknowingly expose the K-State network to viruses and harm.

Previously, email from K-State LISTSERV lists were whitelisted. Now, LISTSERV emails will go through the Spam check in Office 365, and will not be whitelisted. ITS will only whitelist emails that have a business need. The goal is to reduce K-State’s exposure to spam and allow the spam protections in Office 365 to do their job.

The whitelisting change will go into effect Oct. 2. After this date, periodically check your Junk Email folder to make sure you are not losing important, safe emails. If you are losing important emails, fill out this form to request a global settings change that will move those emails into your Inbox instead. Requests will be considered on a case-by-case basis for approval.

If you have questions, contact Greg Dressman, director of Enterprise Server Technologies, dressman@ksu.edu.

Status of the regents’ social media policy

By Julia Keen and Jeff Morris

The Kansas Board of Regents governance committee met Wednesday to discuss proposed revisions to the social media policy. Following a brief presentation by the co-chairs of the work team, the committee entered a public work session to discuss the policy.  Continue reading “Status of the regents’ social media policy”

From CIO Ken Stafford: Microsoft 365 to replace current university email system

By Ken Stafford

Dear Colleagues and Students,

In July the university’s email system will switch over to Microsoft 365, a full-featured email client used by professionals around the world. Among the enhancements you are likely to see are improved reliability, enhanced security and spam and phishing protection, more robust calendar features, and compliance with federal data locations and security — a necessity for K-Staters working with federally funded grants.  Users who forward their email to open systems like Google, Yahoo and Hotmail will still be able to forward email to such systems.  Continue reading “From CIO Ken Stafford: Microsoft 365 to replace current university email system”

Textbook reporting requirements

(Editor’s note:  This information is from an e-mail memo sent by the Office of the Provost.)

The Higher Education Opportunity Act of 2008 is designed to ensure that students have access to affordable textbooks and supplemental materials. According to the act, universities must make information about required textbook and supplemental materials available to students on their online course schedules by July 1.

To meet the requirement, K-State bookstores (K-State Student Union and Varney’s, Manhattan campus), Follett’s (Salina campus), and KVESS (College of Veterinary Medicine) are working with K-State to collect textbook and supplemental information and post it online.

Textbook information must be correct and only provided when faculty know the textbook they will use. In addition:

  • If there is no textbook for a course, this information must be provided to the bookstore.
  • If a faculty member does not yet know textbook information, the default statement “to be determined” will be listed, and the textbook information submitted as soon as the decision is made.
  • Faculty members who typically have worked through Claflin Books and Copies in Manhattan may continue to do so, but also need to complete the request for textbooks from the K-State Student Union Bookstore so the textbook information can be made available to students.

Continue reading “Textbook reporting requirements”