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Tag: Zoom

Reminder: retention schedule for Zoom recordings goes into effect July 5

Beginning Monday, July 5, all Zoom recordings older than 180 days will be automatically moved to Zoom Trash. Going forward, all Zoom cloud recordings will be deleted from Zoom cloud storage 180 days from the date of creation. These recordings will be moved to the Zoom Trash folder and available for 30 additional days for recovery before permanent deletion.

Recordings that need to be kept beyond 180 days should be downloaded from Zoom and stored on your own local storage or in a different cloud location such as YouTube, OneDrive, or Mediasite. Zoom recordings created using the ‘Record on this computer’ option are stored locally on your computer and are exempt from the 180-day retention policy. Continue reading “Reminder: retention schedule for Zoom recordings goes into effect July 5”

Retention schedule for Zoom recordings goes into effect July 5

Beginning Monday, July 5, all Zoom recordings older than 180 days (Jan. 4, 2021, or older) will be automatically moved to Zoom Trash. Going forward, all Zoom cloud recordings will be deleted from Zoom cloud storage 180 days from the date of creation. These recordings will be moved to the Zoom Trash folder and available for 30 additional days for recovery before permanent deletion.

Recordings that need to be kept beyond 180 days should be downloaded from Zoom and stored on your own local storage or in a different cloud location such as YouTube, OneDrive, or Mediasite. Zoom recordings created using the ‘Record on this computer’ option are stored locally on your computer and are exempt from the 180-day retention policy. Continue reading “Retention schedule for Zoom recordings goes into effect July 5”

Automatically import your Zoom Cloud Recordings into Mediasite

A new integration between the Zoom Cloud and Mediasite will make it easier to bring Zoom Cloud recordings into K-State’s Mediasite video platform.

When scheduling a Zoom meeting, you can specify the meeting’s cloud recording be automatically imported into your MyMediasite Drafts folder. The integration works with one-time as well as recurring meeting schedules. It is useful to instructors who conduct their classes on Zoom and upload the recordings in Mediasite for their Canvas courses.

HOW TO: Automatically Import a Zoom Cloud Recording Continue reading “Automatically import your Zoom Cloud Recordings into Mediasite”

Zoom: Security changes

On Monday, September 27, Zoom was scheduled to enhance security measures by requiring all meetings to have a passcode, or a waiting room enabled.

After hearing from K-State and other Zoom customers, a decision has been made by Zoom to no longer enforce this security requirement at this time. Instead, IT staff from all K-State campuses will meet to discuss our security needs and determine the best course of action. Continue reading “Zoom: Security changes”

Zoom app within Canvas has been updated

Earlier this week, the Canvas-Zoom integration link within Canvas was not working because of a security change in some web browsers like Firefox and Chrome. K-State IT staff has worked with Zoom to resolve the issue and update the Zoom app within Canvas.

What do I need to do?

If you previously had the Zoom app added to your course navigation, you will notice that it has been removed. You will now need to add the new Zoom app to your course.

  1. Open the Canvas course where you want to add Zoom.
  2. Select Settings.
  3. Select Navigation.
  4. Drag Zoom into the course navigation.
  5. Select Save.

For step-by-step instructions, view the How do I manage Course Navigation links guide.

Remember, you can still access Zoom outside of Canvas by going to ksu.zoom.us.

Zoom update available

On April 27, an update to Zoom was released with enhanced video communications security. Beginning May 30, Zoom will be enabling GCM encryption across the Zoom platform to provide increased protection for meeting data.

The update can be installed from your desktop client or from the Zoom Downlaod Center. Follow the instructions below to install the update from your desktop client:

  1. Open Zoom and sign in.
  2. In the upper-right corner, click your profile.
  3. Click Check for Updates.
  4. On the Update Available window, click Update and then click Install. 
  5. Follow the installation instructions and click Close when finished.

Continue reading “Zoom update available”

Zoom: Maintaining your privacy while sharing your screen

As you continue to learn, teach, or work from home, you may need to share your computer screen with other Zoom meeting participants. Before you click the Share Screen button, protect your privacy by making sure you know exactly what you are sharing.

When you click on the Share Screen button at the bottom of the Zoom window, you can choose to share your full desktop or a specific window or application you have open on your computer. The best practice is to share only that specific window or application. Continue reading “Zoom: Maintaining your privacy while sharing your screen”

Update on Zoom security features

zoomIn the past week, there has been a lot of news coverage regarding Zoom and security. Zoom is considered a best-in-class web conferencing platform because of its ease of use, cross-platform availability, and full features, including chat, screen sharing, recording, audio transcription, and being device-agnostic.

Eric Yuan, Zoom Founder, and CEO, in a message to users, identified security features that Zoom staffers fixed and those Zoom is actively addressing. What Zoom has done includes:

  • Developed a guide to address privacy issues
  • Clarified information on Zoom and encryption
  • Updated and clarified their privacy policy – emphasized that they do not nor have they ever sold user’s data, do not monitor meetings or the contents of meetings, and comply with applicable federal laws including GDPR and CCPA

There is a  pop-up notification from Zoom when new mandatory or optional updates are available.  When you receive a notification, run the update.

Continue reading “Update on Zoom security features”

Update your Zoom desktop client to avoid vulnerability

K-Staters need to ensure they are running the latest update of the Zoom desktop client to avoid a vulnerability that allows a remote attacker to take control of  meetings. This affects Zoom clients for MacOS, Linux, and Windows. Zoom has released an update for MacOS and Windows.

To update Zoom, open your Zoom desktop client and click Update Now when prompted.

Zoom update

See Tenable TechBlog’s article, Remotely Highjacking Zoom Clients, for more information regarding the vulnerability. If you have any questions, contact the IT Help Desk (helpdesk@ksu.edu or 785-532-7722).