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Category: Events and deadlines

Events, deadlines, and timeframes

Media Center is up and running in Union after Hale fire

With a new name, location, and modified hours, the Media Center (formerly the Media Development Center in Hale Library) is now open for service in the Cat’s Pause Lounge, Room 222, in the K-State Student Union.

The Media Center will have modified hours over the summer:

  • Monday-Friday – 8 a.m.-5 p.m.
  • Saturday – 1-5 p.m.
  • Sunday – CLOSED

Services include:

  • Media production
  • Film
  • Audio
  • 2D design
  • 3D  development
  • Virtual reality
  • Scanning

For more information, visit the website, call 785-532-7422, or email Jahvelle Rhone, media coordinator, rhone@k-state.edu.

Grade submission deadlines for spring 2018

""By Monty Nielsen

Grade rosters will be available in KSIS for grade entry after 5:00 p.m,. Fri., May 4. Grades are due 5:00 p.m, May 15 for term courses with final exams given Mon., May 7 – Fri., May 11.

Students will be able to view grades for regular courses in KSIS starting after 8 a.m., Wed., May 16.

More information about grade submission deadlines are available from the Final Grade Submission Information – Spring 2018 page.  For information about submitting grades from K-State Online to KSIS, see Copy Final Grades from K-State Online to KSIS.

Before leaving K-State employee checklist

This does not apply to retirees, emeritus, or employees who have taken a K-State course.

240 days after you leave K-State, access to your K-State Office 365 account is discontinued and any data you have on the central computer systems and backups are deleted. 

Do these tasks before you leave K-State, or as soon as you receive an email notice that access to your data will be removed soon.

  • Copy all email messages and folders you want to keep.Storage options include:
    • Your personal computer
    • An external storage device
    • Internet storage services
  • Forward business-related e-mail – Forward business related email to department head or department designee.
  • Migrate to a new email service – Options include, but are not limited to, Gmail, Hotmail, Yahoo Mail, etc. Since K-State allows for faculty/staff to use email for limited personal use, remember to forward personal business stored in email to your new email service.
  • Review mailing lists – Subscribe from your new email address for lists you want to keep. Then unsubscribe your K-State address from all lists.  Current employment is a requirement for some list subscriptions, so not all lists may be available post-employment. If you have questions, check with the mailing-list owner to verify if you can continue to receive email.
  • Copy any files you are entitled to keep, including:
    • Files on your office computer
    • Files on the central Unix system
    • Files on your departmental or central file server
    • Your personal webpages
  • Transfer ownership of shared Qualtrics surveys – If you have Qualtrics surveys that are shared, request that the IT Help Desk transfer ownership of the survey(s) to the appropriate individual.
  • Transfer ownership of shared group accounts – If you have shared group accounts, transfer ownership of the group account to another individual in the group.
  • Remove software that belongs to K-State – Remove software on your personal computer that was received under a Kansas State University site license or volume-purchase agreement, including but not limited to the following list:
  • Have you been a staff person living in a residence hall? Point your computer back to the Microsoft Windows Update Service.
    1. Download K-State’s SUS Removal file and save it to your computer’s desktop.
    2. Double-click the “SUSRemoval.exe” file on your desktop. This will reset your computer to point to the Microsoft Windows Update Service.

    If you don’t, your computer will stop getting Microsoft updates, including security updates, and it will be more vulnerable to malware and hackers.

  • Continue to change your K-State eID password – Change your eID password when required every 180 days. It keeps your K-State eID current, so you can sign in to systems for which you’re authorized, including eProfile, KSIS, K-State Online, HRIS, etc.

Before leaving K-State student check list

Do these tasks before you leave K-State, or as soon as you receive an email notice that access to your data will be removed soon.

  • Email – If you took one or more K-State courses, your email account, messages, and folders will currently continue at K-State long-term. However, policies could change in the future.
  • Office 365 Apps: You will have access to Office 365 apps for one year post your affiliation/graduation from K-State. You will receive notification when this is about to expire.
  • Lafene Health Center Patient Portal – You retain access to the portal.
  • Review mailing lists – Unsubscribe from any mailing lists you no longer need to be on.
  • Copy any files you are entitled to keep, including:
    • Office 365 OneDrive files
    • Files on your office computer
    • Files on the central Unix system
    • Files on your departmental or central file server
    • Your personal web pages

    After 30 days, your data is deleted from the central computer systems and backups. After 1 year, your OneDrive files and folders will be deleted and will not be recoverable.

  • Remove software that belongs to K-State – Remove software on your personal computer that was received under a Kansas State University site license or volume-purchase agreement, including but not limited to the following:
  • Students in residence halls: Reset Microsoft Windows Update Service – Point your computer back to the Microsoft Windows Update Service.
    1. Download K-State’s SUS Removal file and save it to your computer’s desktop.
    2. Double-click the “SUSRemoval.exe” file on your desktop. This will reset your computer to point to the Microsoft Windows Update Service.

    If you don’t, your computer will stop getting Microsoft updates, including security updates, and it will be more vulnerable to malware and hackers.

  • Continue to change your K-State eID password – Change your eID password when required every 180 days. It keeps your K-State eID current, so you can sign in to systems for which you’re authorized, including eProfile, KSIS, K-State Online, HRIS, etc.

Continue reading “Before leaving K-State student check list”

KSIS: Processing Minors session offered April 11

A “Processing Minors” training session is now available for K-State employees who approve minors for students who are graduating. The training session is 10 -11 a.m. Wednesday, April 11, in 306 Calvin Hall.

Registration through HRIS is required. For more information, see the article Using HRIS to register for classes.

If you are unable to attend a session for Processing Minors, please contact Fred Darkow at 785-532-3138 or fdarkow@k-state.edu to discuss training availability.

Grading in KSIS training for Spring 2018 now available

Grading in KSIS training is available for faculty and staff who are involved in submitting grades at the end of the spring 2018 term. Training topics include:

  • Transferring grades from Canvas to KSIS
  • Manually entering grades in KSIS
  • Updating grades in KSIS
  • Submitting a Grade Change Request form in KSIS
  • Q&A for grade submission at K-State

All sessions take place in 306 Calvin Hall.

  • Wednesday, April 23, 2-3 p.m.
  • Thursday, April 24, 10:30-11:30 a.m.

To attend, sign up in HRIS (see the sign-up instructions). Walk-in attendees are welcome.

If you are unable to attend a session for Grading in KSIS but would like to receive training, contact Fred Darkow at 785-532-3138 or fdarkow@k-state.edu to discuss availability.

Grad students and advisers: No word limit in abstracts; ETDR walk-in help April 16-20

The spring semester deadline for submitting theses and dissertations to the Graduate School is 5 p.m. Friday, April 20.  Electronic theses, dissertations, and reports (ETDRs) must be submitted as PDFs through the K-REx repository.

Abstracts no longer have a word limit.  The Graduate School removed the abstract word limit for spring 2018 and on in the ETDR Guidelines (see “Required Sections”).  Other webpages and documentation are being updated.  The ETDR Handbook and ETDR writing templates will be updated this summer.

Three walk-in ETDR sessions are scheduled April 16-20, the ETDR semester deadline week, for help on Word, PDF conversion, K-REx, etc.

  • Monday, April 16 — 9 a.m.-1 p.m.
  • Wednesday, April 18 — 3-6 p.m.
  • Friday, April 20 — 1-5 p.m.

All sessions are in the Media Development Center, 213 Hale Library (adjacent to the IT Help Desk).  The MDC has both Windows and Mac computers, and all have Acrobat Pro for best PDF conversion.  Continue reading “Grad students and advisers: No word limit in abstracts; ETDR walk-in help April 16-20”

April 3: SumnerOne Copier Day training

Representatives from SumnerOne will host a Copier Day training day from 10 a.m. – 3 p.m. Tuesday, Apr. 3, in BB 1092 College of Business. This event is free to all K-Staters.

Scheduled training sessions will focus on the recently delivered copiers with an opportunity for Q&A during each session. Additionally, there will be discussion on support options for various brands of printers and printer supplies.

Schedule

  • 10-10:45 a.m.Open House – Meet and Greet
  • 10:45-11:30 a.m.Using Your Copier – Office Professionals/Power Users
    – Overview of the most common functions. Print, Copy, Scan to…
    – More advanced functions and Apps
    – Q&A
  • 11:30 a.m.-noonManaged Print Service – Office Professionals/Unit Managers/System Admins
    – Not just copiers – We can help with your printer needs too
    – Printer choices/Printer supplies – Maintenance – Service
    – Overview of how it can work for your department
    – Q&A
  • Noon-1:15 p.m.Open House – Meet and Greet – Everyone (Come and Go)
    – SumnerOne specialists on hand
  • 1:15 p.m.Network Administration – System Admins
    – Overview, specifics for System Admins, and other tech-minded users
    – Connectivity, security, working with our Service Team
    – General and specific Q&A – Session goes as long as needed

If you have any questions, contact Kevin Shippy (kshippy@ksu.edu).

Chief Information Security Officer candidate announced

An open forum for the Chief Information Security Officer position in Information Technology Services will be on Friday, March 2 at 10:15 a.m. in 146G/H in the Unger Complex.

The first candidate is Sunil Singh, Director II at Iowa State University in the Department of IT Services Security and Policies.

Application materials for each candidate and a link to the candidate feedback form is available from http://www.k-state.edu/its/employment/ciso-search/index.html

K-Staters are encouraged to attend the open forum presentations. For those unable to attend in person, the open forums will be recorded and archived on the website.

Additional interviews are being scheduled.