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Category: Microsoft Teams

Tips for increasing productivity and collaboration in Microsoft Teams

""Microsoft Teams offers a diverse array of features designed to supercharge your productivity and foster seamless collaboration

  • Use shortcuts for faster navigation.
    • Control or Command + E – jumps to the search bar.
    • Control or Command + / – displays  a list of all of commands
    • Control or Command + [number] – opens items on the left navigation bar.
      Example: Control or Command +1 opens activity, Control or Command + 2 opens chat, etc.
    • Clean up lengthy links – Control-KL
    • See the Shortcuts for Microsoft Teams article to learn more.
  • Filter messages, people, files – type your keyword or phrase in the search bar. You can then filter by message, people, or files. See the New and improved search results experience on Microsoft Teams article to learn more.
  • Share to Outlook – Hover over the message, click the 3 dots and then click Share to Outlook.
  • Use tags to group people in a team – Team administrators can create tags that allow you to quickly reach a group of people by using the tag instead of having to reach them individually. Click the 3 dots next to the channel name and then click Manage Tags. See the Using Tags in Teams to learn all about it.
  • Pop out chats or apps – in the upper-right corner of the window click the pop out button (arrow).
  • Chat with yourself – this may seem odd, but it it is really helpful to send yourself reminders, save a website address, and more. You can also add Loop components. It’s also an easy way to quickly create a task list.
  • Schedule chats – Right-click the send button to schedule a chat..
  • History – Hover over the back arrow and you’ll see recent sites you have visited.
  • Reorder teams – drag and drop Teams into any orde

If you have any questions about Microsoft Teams, join the KSU Teams Support channel.

Schedule chat messages in Microsoft Teams

Do you need to send a chat message, but it isn’t the ideal time? Use the Send at Scheduled Time feature.

Schedule a chat
Schedule a chat

  1. Create your message in chat.
  2. Right-click the Send button.
  3. Select the date and time you want the message to be sent.
  4. Click the Send at Scheduled Time button.
  5. Click Send.

The message will automatically be sent at the time/date you specified.

Edit scheduled chat

  1. Open the scheduled chat.
  2. Click the three dots in the upper-right corner of the message and click the Edit button.
  3. Edit your message and adjust the date and time if needed.
  4. Click the Check Mark button to save the message.

Delete scheduled chat

  1. Open the scheduled chat.
  2. Click the three dots in the upper-right corner of the message and click the Delete button.

If you have any questions about Microsoft Teams, join the KSU Teams Support team.

Make your Outlook messages and Team chats interactive with Microsoft Loop components

Utilizing Loop components can make collaboration in Outlook email, and Microsoft Teams chats more time-efficient. With Loop components, collaboration can be done seamlessly within the thread, and any changes can be instantly seen. In addition, each team member can easily edit the Loop component by simply clicking on it, eliminating the need for tedious back-and-forth emails or chats.

How to access Loop?""

  1. Start an email or chat as usual, then click the Loop button on the toolbar.
  2. Select the Loop component you want to use.Note: The Loop component is saved automatically, so you can instantly start collaborating.

What types of Loop components are available?

  • Bulleted list
  • Checklist
  • Numbered list
  • Paragraph
  • Table
  • Task List

Use it for brainstorming, co-authoring, managing tasks, and more. If you have any questions, join the KSU Teams Support channel.

Office 365 training for November and December

As part of K-State’s Office 365 subscription, the Microsoft Store provides free training on Office 365 applications. The following sessions are scheduled for November and December:

All of the above sessions will be from 2-3:30 p.m.

When you click to join the Teams meeting, you will be taken to a page where you can either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically. Continue reading “Office 365 training for November and December”

7 tips for increasing productivity and collaboration in Microsoft Teams

""Microsoft Teams has a variety of features that can you help you enhance productivity and collaboration.

  • Use shortcuts for faster navigation.
    • Control or Command + E – jumps to the search bar.
    • Control or Command + / – displays  a list of all of commands
    • Control or Command + [number] – opens items on the left navigation bar.
      Example: Control or Command +1 opens activity, Control or Command + 2 opens chat, etc.
    • See the Shortcuts for Microsoft Teams article to learn more.
  • Filter messages, people, files – type your keyword or phrase in the search bar. You can then filter by message, people, or files. See the New and improved search results experience on Microsoft Teams article to learn more.
  • Share to Outlook – Hover over the message, click the 3 dots and then click Share to Outlook.
  • Use tags to group people in a team – The administrators can create tags that allow you to quickly reach a group of people by using the tag instead of having to reach them individually. Click the 3 dots next to the channel name and then click Manage Tags. See the Using Tags in Teams to learn all about it.
  • Pop out chats or apps – in the upper-right corner of the window click the pop out button (arrow).
  • Use Loop components for quick collaboration – in chat and email you can add Loop components which allow you to collaborate inline and see changes instantly. You can add bulleted lists, checklists, numbered lists, paragraphs, tables, and task lists. See the Send a Loop component in Teams chat article to learn More.
  • Chat with yourself – this may seem odd, but it it is really helpful to send yourself reminders, save a website address, and more. You can also add Loop components. It’s also an easy way to quickly create a task list.

If you have any questions about Microsoft Teams, join the KSU Teams Support channel.

Microsoft Training for March

Micros 365 iconsAs part of K-State’s Office 365 subscription, the Microsoft Store provides free training on Office 365 applications. We have scheduled the following sessions with them for March:

See the session descriptions below.

All of the above sessions will be from 2-3:30 p.m. Registration is required. After you register, a confirmation will be sent to you with a link to the session.

The sessions will be held in Microsoft Teams. When you click to join the meeting, you will be taken to a page where you can choose to either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically. Continue reading “Microsoft Training for March”

Oct. 19: Microsoft Teams L100 training

Teams logoMicrosoft Teams is the hub for teamwork in Microsoft 365 that combines video meetings, persistent conversations, file storage, and applications together in one place. Teams allows people to communicate more effectively and work better together. 

Microsoft Teams L100 training is scheduled 2-3:30 p.m. Tuesday, Oct. 19. The session will be presented in Microsoft Teams. Registration is required. A confirmation message with a link to the session will be sent to you after you register.

When you click to join the meeting, you will be taken to a page where you can choose to either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically.

Trainiing objectiives:

  • Learn how to create and participate in a Team, including how to navigate across requested modalities (e.g. desktop, mobile, tablet, etc.).
  • Understand how teams fits into collaboration and a productive workflow.
  • Learn how Teams integrates with Microsoft 365.
  • Work more efficiently with connected apps in Teams.
  • Get familiar with creating and participating in meetings.

If you have any questions about the training, contact the IT Help Desk (helpdesk@k-state.edu).

Sept. 1: Microsoft Teams L100 training

Teams logoMicrosoft Teams is the hub for teamwork in Microsoft 365 that combines video meetings, persistent conversations, file storage, and applications together in one place. Teams allows people to communicate more effectively and work better together. 

Microsoft Teams L100 training is scheduled 2-3:30 p.m. Wednesday, Sept. 1. The session will be presented in Microsoft Teams. Registration is required. A confirmation message with a link to the session will be sent to you after you register.

When you click to join the meeting, you will be taken to a page where you can choose to either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically.

Trainiing objectiives:

  • Learn how to create and participate in a Team, including how to navigate across requested modalities (e.g. desktop, mobile, tablet, etc.).
  • Understand how teams fits into collaboration and a productive workflow.
  • Learn how Teams integrates with Microsoft 365.
  • Work more efficiently with connected apps in Teams.
  • Get familiar with creating and participating in meetings.

If you have any questions about the training, contact the IT Help Desk (helpdesk@k-state.edu).

July 22: Teams Meetings L100 training

Teams logoMicrosoft Teams Meetings L100 training is scheduled 2-3:30 p.m. Thursday, July 22. The session will be presented in Microsoft Teams.

Registration is required. A confirmation message with a link to the session will be sent to you after you register. When you click to join the meeting, you will be taken to a page where you can choose to either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically.

Objectives:

  • Understand meeting scenarios
  • Experience the meeting lifecycle and how to utilize Teams for better collaboration
  • Learn to schedule meetings from Teams or Outlook
  • Optimize settings to look and sound your best on camera during video meetings
  • Make use of all features within Teams meetings (e.g. whiteboard, etc.)
  • Utilize the meeting recording, notes, and chat for ongoing collaboration

June 17: Microsoft Teams Meetings training

Teams logoMicrosoft Teams Meetings L100 training is scheduled 2-3:30 p.m. Thursday, June 17. The session will be presented in Microsoft Teams.

Registration is required. A confirmation message with a link to the session will be sent to you after you register. When you click to join the meeting, you will be taken to a page where you can choose to either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically. 

Continue reading “June 17: Microsoft Teams Meetings training”