Office 365 email-retention settings will be activated on the evening of Friday, June 29. These retention settings govern the automatic management of emails that have been moved to the Deleted Items folder and Junk Email folder.
A couple of things to keep in mind:
Items will be automatically removed from your Deleted Items folder after 30 days. You can recover those removed items for up to 14 days after their removal. See the Knowledge Base article on restoring deleted items.
Items will be automatically removed from your Junk Email folder after 30 days.
Contact the IT Help Desk, 785-532-7722, if you need help with your email.
If you have questions about the retention policy, contact Greg Dressman, director of Enterprise Server Technologies, firstname.lastname@example.org.
Microsoft is retiring Outlook on the Web (OWA) mobile apps for iPhone, iPad and Android on May 15, 2018. You should begin using the Outlook app for iOS and Android.
Mobile device requirements
Windows: Office Mobile applications (Word, Excel, PowerPoint, OneNote, Outlook Mail, and Outlook Calendar) require Windows 10.
iOS: Office for iPad and iPhone requires iOS 10.0 or later. Office for iPad Pro requires iOS 10.0 or later. Android: Office for Android can be installed on tablets and phones that meet the following criteria: running Android KitKat 4.4 or later version and have an ARM-based or Intel x86 processor. Mobile browsers: Any mobile browser supported by Microsoft may be used.
Microsoft released an update to the Office 365 App Launcher. The updated App Launcher provides a condensed view of apps and documents recently used.
Your email, calendar, and tasks tiles have been merged into the Outlook tile. Calendar and Tasks are accessed from the switcher which is located at the bottom of the left navigation pane in the Outlook on the Web App.
You can add any tiles such as Calendar or Tasks to the App Launcher.
Open your App Launcher.
Click the All Apps link.
Mouse over the app you want to pin to your App Launcher, click the three dots, and then click Pin to Launcher.
if you have any questions, contact the IT Help Desk (email@example.com).
Microsoft continues to add features to help us manage our inboxes. They have had a feature called Clutter which is an email sorting tool that learns your email habits and then filters and moves low priority messages you typically ignore (not Junk mail) to the Clutter folder. You could help Clutter learn faster by dragging email from your Inbox to Clutter.
Microsoft is replacing the Clutter feature and switching to Focused Inbox. Once you enable the feature, your Inbox will have two tabs at the top — Focused and Other. You can teach Outlook what matters most to you by moving emails between Focused and Other, and setting overrides to make sure emails from certain senders always show up in a particular destination.
You can keep using the Clutter folder until it is no longer available or you can switch to the Focused Inbox now. Once you switch to Focused Inbox, messages will no longer be sent to your Clutter folder. Any messages already in your Clutter folder will remain there until you decide to delete or move them.
Turn on Focused Inbox in Outlook on the Web
Click the Settings link.
On the menu, click Focused Inbox.
Click Sort messages into Focused and Other.
Click OK twice.
We are investigating if this will be available for the Outlook 2016 desktop client.
Make it easy to keep your computer safe with K-State’s Windows Software Update Service (WSUS). You can use WSUS to deploy and manage the distribution of the latest Microsoft product updates to K-State computers running Microsoft Windows. This service is only for K-State owned computers, and will only apply critical/security patches.
A patch is a small piece of software designed to mitigate risks or upgrade/update software. Security patches are designed to patch security holes that cause vulnerabilities within software. It is crucial for K-State’s computers to always be up-to-date on all critical/security patches so we are not vulnerable to malware attacks like the WannaCry ransomware attack that occurred in May.
The focus now is on reducing/eliminating unpatched University-owned systems and unpatched systems using the VPN to tunnel into campus. This will minimize the negative impact if a system is brought onto campus, becomes infected, and spreads the malware. ITS will continue to scan the network and block machines.
To help combat spam, malware, and phishing attacks, Microsoft has implemented a feature called Email Safety Tips.
If a message includes a safety tip, it is displayed at the top of your email. The messages have four color-coded categories:
Red – Suspicious safety level messages are either a known phishing message, have failed sender authentication, are a suspected spoofing message or have met some other criteria that Microsoft has flagged as fraudulent. Be cautious in reviewing the message. There is a chance that it could be a legitimate email and mismarked. Otherwise delete the email.
Yellow – Unknown safety level messages are marked as spam. You can click the It’s not spam link in the yellow bar of a junk mail item to move the message to your inbox.
Green – Trusted safety level messages are from domains identified by Microsoft as being safe.
Gray – Safe safety level messages are messages not filtered for spam because it is either considered Safe by the user’s organization, is on the user’s safe senders list or Microsoft marked the message as junk but the user moved it out of the junk folder to the inbox. The gray safety bar also appears when images within the message have been disabled.
You will see all four types of Safety Tips when using Outlook on the web. However, Outlook clients will only show the Suspicious saftey tip.
If you have any questions, contact the IT Help Desk (firstname.lastname@example.org or 532-7722.)