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Category: Office 365

Division of IT welcomes you to the spring semester

The Division of Information Technology provides various resources and services for free. Get your semester off to a good start by checking out a few of them.

  • Get a free copy of Microsoft Office for personal use on up to 5 PCs or Macs, 5 tablets, and 5 phones. See the installation instructions for Mac, Windows, and mobile devices.
  • Use Microsoft 365 on the web – a collaboration suite that includes tools such as email, calendar, office applications, file storage space, Teams, and more. You can access the suite from your desktop, web browser, or phone.
  • Connect your mobile devices to K-State’s wireless network.
  • Get antivirus – K-Staters connecting their computers to the Kansas State University network can use the approved antivirus software of their choice or choose from the list of recommended software.
  • Use K-State’s Qualtrics survey system. Faculty/staff and authorized students can use the Qualtrics Survey System. Qualtrics is a comprehensive survey tool with more than 90 question types, simplified reporting tools, online training modules, a library of surveys to peruse, and more.
  • Use Zoom (video and audio conferencing) to meet virtually.
    Use Zoom to set up an online staff meeting, a training session, a class group meeting, beam in a speaker, and more. See the Using Zoom guide to get started.
  • Remote access to software – Remote access to software in the K-State computer labs allows students to use specialized software and avoid having to purchase themselves. Popular software includes SAS, SPSS, Mathematica, and Matlab. Unfortunately, Adobe Creative Cloud is not available for remote access. To see a list of all software available in the computing labs, visit the Software in the Computing Labs page. To learn how to access the software, visit the Remote Access page.
  • Get IT Help

More IT resources for K-Staters are on the Welcome to IT at K-State website.

Office 365 training for November and December

As part of K-State’s Office 365 subscription, the Microsoft Store provides free training on Office 365 applications. The following sessions are scheduled for November and December:

All of the above sessions will be from 2-3:30 p.m.

When you click to join the Teams meeting, you will be taken to a page where you can either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically. Continue reading “Office 365 training for November and December”

Personal CatFiles/Y: Drive will be retired on Nov. 10

Earlier this semester, it was announced in K-State Today that the Y: Drive was being retired. The Y: Drive became read-only in preparation for retirement on October 14. For those who did not move their files to OneDrive, the Division of Information Technology (IT) moved those remaining files from the Y: Drive to an individual or department’s OneDrive folder. On OneDrive, the transferred files were placed in a folder titled Y_Drive_(department code).

At 5 p.m. on Thursday, November 10, the Y: Drive will be officially retired and no longer accessible. Thank you to the K-State community for your cooperation with this project. Continue reading “Personal CatFiles/Y: Drive will be retired on Nov. 10”

Reminder: Office 365 Basic Authentication to be disabled Oct. 31

Microsoft Outlook logoMicrosoft is phasing out Basic Authentication for the higher security standards of Modern Authentication known as OAuth. The Modern Authentication protocols provide users with more secure access to Microsoft’s systems, including K-State email. When Microsoft’s mandated Basic Authentication disablement occurs, any email application that uses Basic Authentication may no longer work properly. Therefore, if you are using Basic Authentication, you must update your authentication to send and receive your email.

What do I need to do?

If you are using the latest version of Outlook on the web, desktop, or mobile, you do not need to do anything because you already use Modern Authentication.

Check all your devices, the ones you currently use and the older ones you use less frequently. Be aware that older devices (tablet, desktop, phone) may be using a client that is using Basic Authentication.

Modern Authentication (Oauth) is supported in the following:

  • All up-to-date Outlook versions on any platform. (Web Client not affected)
  • Current hardware/software versions of Apple devices (iOS 11 or later, iPad 13.1 or later, and macOS 10.14 or later) support Modern Authentication natively in the built-in email app (Mail).
  • Current hardware/software versions of Android devices running the Gmail app support Modern Authentication.

Continue reading “Reminder: Office 365 Basic Authentication to be disabled Oct. 31”

Reminder: Personal CatFiles/Y: Drive to be read-only starting Oct. 14

CatFiles, or the Y: Drive, is the central file server at K-State. Earlier this semester, it was announced in K-State Today that the Y: Drive was being retired. In preparation for retirement, all Y: Drives will be read-only after 4 p.m. on Friday, October 14.

What do I need to do?

If you have already moved your files off Y: Drive to OneDrive, the only thing left is to make sure you have deleted your files from Y: Drive.

If you still have files on the Y: Drive that need to be moved, you have until 4 p.m. on Friday, October 14, to move your files to OneDrive. After you move your files to OneDrive, you need to delete your files from the Y: Drive. Deleting your files off of the Y: Drive will help to ensure that you do not have duplicate copies of your files and that edits to your files are not made in two separate places. Once you have moved your files to OneDrive, you may need to update shortcuts or links associated with those files.

Continue reading “Reminder: Personal CatFiles/Y: Drive to be read-only starting Oct. 14”

7 tips for increasing productivity and collaboration in Microsoft Teams

""Microsoft Teams has a variety of features that can you help you enhance productivity and collaboration.

  • Use shortcuts for faster navigation.
    • Control or Command + E – jumps to the search bar.
    • Control or Command + / – displays  a list of all of commands
    • Control or Command + [number] – opens items on the left navigation bar.
      Example: Control or Command +1 opens activity, Control or Command + 2 opens chat, etc.
    • See the Shortcuts for Microsoft Teams article to learn more.
  • Filter messages, people, files – type your keyword or phrase in the search bar. You can then filter by message, people, or files. See the New and improved search results experience on Microsoft Teams article to learn more.
  • Share to Outlook – Hover over the message, click the 3 dots and then click Share to Outlook.
  • Use tags to group people in a team – The administrators can create tags that allow you to quickly reach a group of people by using the tag instead of having to reach them individually. Click the 3 dots next to the channel name and then click Manage Tags. See the Using Tags in Teams to learn all about it.
  • Pop out chats or apps – in the upper-right corner of the window click the pop out button (arrow).
  • Use Loop components for quick collaboration – in chat and email you can add Loop components which allow you to collaborate inline and see changes instantly. You can add bulleted lists, checklists, numbered lists, paragraphs, tables, and task lists. See the Send a Loop component in Teams chat article to learn More.
  • Chat with yourself – this may seem odd, but it it is really helpful to send yourself reminders, save a website address, and more. You can also add Loop components. It’s also an easy way to quickly create a task list.

If you have any questions about Microsoft Teams, join the KSU Teams Support channel.

Personal CatFiles/Y: Drive to be read-only starting Oct. 14

CatFiles, or the Y: Drive, is the central file server at K-State. Catfiles is a network storage location used by faculty and staff for storing K-State work-related files. Earlier this semester, it was announced in K-State Today that the Y: Drive was being retired. In preparation for retirement, all Y: Drives will be read-only after 4 p.m. on Friday, October 14.

What do I need to do?

You are set if you have already moved your files off Y: Drive to OneDrive. The only thing left to do is make sure you have deleted your files from Y: Drive.

If you still have files on the Y: Drive that need to be moved, you have until 4 p.m. on Friday, October 14, to move your files to OneDrive. After you move your files to OneDrive, you need to delete your files from the Y: Drive. Deleting your files off of the Y: Drive will help to ensure that you do not have duplicate copies of your files and that edits to your files are not made in two separate places. Once you have moved your files to OneDrive, you may need to update shortcuts or links associated with those files. Continue reading “Personal CatFiles/Y: Drive to be read-only starting Oct. 14”

Office 365 training for October

As part of K-State’s Office 365 subscription, the Microsoft Store provides free training on Office 365 applications. They have expanded their service catalog so you may notice a few changes in their offerings. We have scheduled the following sessions with them for October:

All of the above sessions will be from 2-3:30 p.m.

When you click to join the Teams meeting, you will be taken to a page where you can either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically. Continue reading “Office 365 training for October”

Office 365 Basic Authentication to be disabled Oct. 31

Microsoft Outlook logoMicrosoft is phasing out Basic Authentication for the higher security standards of Modern Authentication. The Modern Authentication protocols provide users more secure access to Microsoft’s systems, including K-State email. When Microsoft’s mandated Basic Authentication disablement occurs, any email application that uses Basic Authentication will no longer work properly. Therefore, if you are using Basic Authentication, you must update your authentication to send and receive your email. For more information from Microsoft on this change, please review the relevant Microsoft Blog.

What do I need to do?

If you are using the latest version of Outlook on the web, desktop, or mobile, you do not need to do anything because you already use Modern Authentication.

Modern Authentication is supported in:

  • All up-to-date Outlook versions on any platform.
  • Current hardware/software versions of Apple devices (iOS 11 or later, iPad 13.1 or later, and macOS 10.14 or later) support Modern Authentication natively in the built-in email app (Mail).
  • Current hardware/software versions of Android devices running the Gmail app support Modern Authentication.

Continue reading “Office 365 Basic Authentication to be disabled Oct. 31”

Reminder: Personal CatFiles/Y: Drive to be retired this fall

CatFiles, or the Y: Drive, is the central file server at K-State. Catfiles is a network storage location used by faculty and staff for storing K-State work-related files.

K-State is actively reducing our reliance on CatFiles. However, faculty and staff need to review their files stored on the Y: Drive, determine if the information is still required or relevant, and move those files to OneDrive during September. If you no longer need the files stored on the Y: Drive, simply delete those files and do not move them to OneDrive. Continue reading “Reminder: Personal CatFiles/Y: Drive to be retired this fall”