Kansas State University


IT News

Category: Projects

July 3: Intro to NVivo 12 Plus

NVIVOAn “Intro to NVivo 12 Plus” training is scheduled from 1:30-3:30 p.m. Friday, July 3, for all faculty, graduate students, and staff who may be using this qualitative (and mixed methods, multimethods) data analysis tool.  This session will occur on Zoom.

This presentation, which covers NVivo 12 Plus / NVivo (newest) basics, will address the following:

  • The basic parts of the NVivo 12 Plus interface
  • How to start and structure a research project (including a team project)
  • How to set up a project around a base language (Chinese/PRC, English/US, English/UK, French, German, Japanese, Portuguese/Brazil, and Spanish
  • How to ingest various multimedia file types (and curate heterogeneous and semi-structured digital data and digitized contents)
  • How to ingest some social media contents
  • How to begin manual and/or automated coding various media file types
  • How to run data queries in the tool and analyze resulting data visualizations (word clouds, word trees, matrices, geographical maps, bar charts, and others)
  • How to back up the .nvp / .nvpx project file

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Project Governance Group formed to review technology projects

I am pleased to announce that K-State has adopted a new process for reviewing and approving technology projects through the Project Governance Group (PGG).  The PGG consists of representatives from across the University and provide an institution-wide vision on technology projects. The seven voting members of the PGG have a vested interest in the success of K-State and the group reports directly to the President’s Cabinet. The PGG has been meeting monthly since September 2019.

The committee is tasked with ensuring that new technology projects are aligned with University goals and strategy, are adequately funded and staffed (business and IT expertise), have fully assessed project plans, are vetted for security-related issues, and do not conflict with or overlap existing systems or initiatives.

In Phase 1, the PGG will review each project submission and determine if it should move forward for more detailed planning (phase 2).

With Phase 2, the PGG reviews approves, and prioritizes the detailed plans of these projects. This planning consists of a risk and financial assessment and a detailed timeline for the project.

The first step in this new process is to submit a project pre-proposal in ServiceNow, which will be the official repository of record for project submissions, decisions made by the PGG, and the place to track progress of an approved project. The PGG liaison is responsible for reviewing all project submissions and for documenting the PGG decision-making process. Submit a project proposal.

How do I know if I should submit a proposal? A project is defined as any effort over 80 hours of IT work or out-of-pocket expenses exceeding $10,000. Projects that meet this threshold should be submitted for PGG review and approval.

For more information, please see the Project Governance Group website.

I appreciate your support for this new process. If you have any questions please contact the PGG liaison at itspmo@ksu.edu

Gary Pratt, CIO

ITS Data Center relocation

The Data Center Relocation project gets underway this week with Amazon Web Services (AWS) representatives onsite to provide migration readiness planning. This sixteen-week effort is designed to prepare ITS staff to move services to the cloud environment and out of the Hale Library data center.

The phases for the project include:

  • Retain AWS Professional Services for Migration Planning
  • Move the K-State Enterprise Resource Planning (ERP) systems to Managed Services on the Amazon Web Services (AWS) cloud
  • Move critical workloads to AWS via VMWare
  • Move the existing SoftwareAG WebMethods implementation to the SoftwareAG iPaaS (integration Platform as a Service) solution
  • Implement a reliable backup and recovery solution
  • Move services that will run most efficiently onsite than in AWS to a new physical on-premise data center

The project is scheduled to conclude in March 2020. Milestones and successes will be announced in K-State Today and on the strategic planning website.

Data Center Relocation Timeline
Click image to enlarge.

Plans to move out of Hale Library were in the works and part of the IT Strategic Plan. The fire on the roof of Hale resulting in significant smoke, water and corrosion damage shortened the lifespan of the data center hardware and accelerated the timeline for the planning and the relocation move.

Amanda Tross serves as the IT Project Manager. Staff from across ITS are participating in the project. Some of the leads include:

  • Rob Caffey: AWS-MRP and WebMethods Project Lead
  • Chad Currier – Project Lead
  • Greg Dressman: VMC, Backup & Recovery Solution, and On-Premise Data Center Project Lead
  • Julie Henton: Procurement Lead
  • Loren Wilson: ERP Project Lead
  • Ashley Wondra: KITO Liaison
  • Gary Pratt, CIO serves as the Project Sponsor

ITS update

UpdatesMany of the top 10 Information Technology Services (ITS) projects are related to relieving technical debt, where ITS is replacing and retiring outdated equipment associated with the converged infrastructure. Other projects include:

  • Duo multi-factor authentication Initiative
  • Update and migrate to a new automation infrastructure (CHEF)
  • Data warehouse for financial information
  • HRIS Peoplesoft application upgrade to 9.2
  • Improve the process of software acquisition, customer relationship management and managing the request forms/tasks

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