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HRIS and KSIS monthly maintenance scheduled Jan. 4

Jan 4 imageInformation Technology Services will perform scheduled monthly maintenance on HRIS and KSIS 10 p.m., Sat., Jan. 4. The maintenance is expected to take 4 hours, both HRIS and KSIS will not be accessible during this time. Thank you to campus for your patience as we work to maintain our IT systems.

Mediasite webinars available on-demand

The fall semester’s live Mediasite webinars are available for on-demand playback. The K-State Mediasite webinar series features important topics for faculty and staff, including in-video quizzing, working with channels and shared folders, and other useful tips and tricks in Mediasite.

Don’t know what Mediasite is or how it can help you? Want to learn more? See k-state.edu/mediasite/help for step-by-step instructions, detailed tutorial videos, and other helpful resources that will help you get the most out of Mediasite.

Coming soon, there will be an announcement of spring Mediasite webinars, including topics like presentation analytics, closed captioning, and downloading Mediasite content. Details will be posted at k-state.edu/mediasite.

Mediasite is an online video capture, management, and playback system, much like YouTube but with more features, better security, and easy integration into Canvas. Mediasite enables faculty to offer digital media-enriched content to their students.

Reminder: new Canvas Gradebook coming Dec. 29

The Canvas Gradebook will be automatically updated to the New Gradebook for January Intersession, spring 2020, and all future courses on Sun., Dec. 29. Instructors do not need to manually turn on the New Gradebook.

The New Gradebook offers several enhanced features, including:

  • A better user experience addressing user-suggested improvements
  • Support for flexible late/missing assignment policies
  • New Grade Posting Policy options that replace the idea of ‘muting’ an assignment
  • Improved organization options, communication, grading workflow enhancements, and accessibility support

Continue reading “Reminder: new Canvas Gradebook coming Dec. 29”

ITS receives 2019 E&I Cloud Leadership Award

Information Technology (IT) is the recipient of the 2019 E&I Cloud Leadership Award for Hybrid IaaS (Infrastructure as a Service)/PaaS (Platform as a Service). The award recognizes the work of IT staff for their achievements through the innovative use of cloud-first technology. K-State was chosen because of the extensive planning process, the complexity of the project, the hybrid approach to the cloud strategy, and the speed of implementation. There were over 100 applicants for the awards within six categories.

While the fire in Hale accelerated the timeline to move systems to the cloud, K-State was in the process of developing the IT Strategic Plan with a priority to modernize the IT infrastructure and move critical services to the cloud.
Continue reading “ITS receives 2019 E&I Cloud Leadership Award”

Retirement reception honoring Jennifer Gehrt

Information Technology Services will host a retirement reception honoring Jennifer Gehrt, associate director of the Information Systems office, from 3:30-5:00 p.m. Wednesday, Dec. 18, in Banquet Room A of the K-State Alumni Center. Formal remarks will be at 4 p.m.

For over 42 years, Gehrt has served the university with distinction. For 33 of those years, she held the positions of assistant director, associate director and director in the Division of Human Resources. From 2004-2008, she lead the Laser project team as project director. At the time, LASER (Legacy Application Systems Empowered Replacement), was the largest technology project undertaken to move from main-frame computing to more advanced web-based technologies.

Cards and letters of congratulations may be brought to the reception or sent to Kelly Moon at kmoon@ksu.edu or 2323 Anderson Avenue, 116 Unger Complex, Kansas State University, Manhattan, KS 66506.

Copy final grades to KSIS process has been updated

KSIS image

Instructors can copy their final grades from Canvas to KSIS with the Copy Grades to KSIS tool located in the left-hand navigation of each course in Canvas.

The Copy Grades to KSIS process has been updated to remove the ‘Muted’ assignments step. Canvas is changing the assignment management policy. Muting will be replaced by Grade Post Policies. Continue reading “Copy final grades to KSIS process has been updated”

Grade submission deadline for fall 2019

Grades for the fall 2019 term are due by 5 p.m. Monday, Dec. 23 for term courses with final exams given Monday, Dec. 16 – Friday, Dec. 20.

Grade rosters will be available in KSIS for grade entry after 5 p.m. Friday, Dec. 13.

Students will be able to view grades for regular courses in KSIS starting after 8 a.m. Tuesday, Dec. 24.

See the Final Grade Submission Information – Fall 2019 page for more information about grade submission deadlines.

Cloud migrations successful

Human Capital Services, the Division of Financial Services, the Office of Student Life and Information Technology Services (ITS) are pleased to announce the move of HRIS, FIS, and KSIS to the cloud and managed services was successful. K-State’s functional users of systems, the ITS staff, and our vendor partners spent hundreds of hours of planning, preparing, testing, and migrating the systems.

Jay Stephens, vice president for human capital services said, “This migration further disaster-proofs critical systems that help the university care for our employees and run day to day.  So many people touch HRIS every day, including our own payroll and resource center teams who rely on this system to make sure employees are paid accurately and on time.  We appreciate the partnership with ITS to make this happen”.

The ERP cloud migration and move to managed services is part of K-State’s ongoing efforts to modernize the IT infrastructure and implement a cloud-first strategy. ITS staff has been actively working on the migration since the summer of 2019. Over a year and a half of planning was required for the implementation.

The migration is one of the many reasons that K-State was the recipient of the E&I Cloud Award, resulting from a hybrid approach to a cloud strategy and the speed at which the planning and implementation occurred.

According to Fran Willbrant, associate vice president for financial services, “The move overall went extremely well thanks to the hard work of everyone involved.  I am confident that with the transition to the cloud-based infrastructure that our on campus information technology resources can now be more effectively deployed to help the campus improve services to our students, faculty, and staff”.

“The move of our largest systems to the cloud, allows K-State to scale up during peak performance times, optimizes the use of IT resources”, said Gary Pratt, chief information officer, and puts K-State in a better position for business continuity should a disaster occur on campus”.

To learn more about K-State’s move to a cloud-first strategy, view the  IT Strategic Plan.

Reminder about phishing scams

Over the last few weeks, we have seen an increase in the number of phishing scams hitting K-State inboxes. A common scam offers a part-time job opportunity. This type of scam is enticing, especially since it is the end of the semester, and students might be looking for work. Other common scams are from an administrator with one question, “are you available” or a one liner, “hello”.

Students have fallen for the scam, sometimes more than once. ​This time of year, when students are the busiest is when scammers hit the hardest.

Please be careful and don’t respond to scams. How can you tell if an email is a scam?

  • Typos in the email and poor spelling, but this may not always be the case.
  • The urgency of the message –  “have to do this today,” “don’t delay,” “immediately,” etc.
  • The web address goes to a fake login page used to collect credentials.
  • Threatening nature of the wording or the promise of “cool cash” or easy money.
  • An already compromised K-State email account sends scams to another K-State email account (to help build credibility).
  • An email asking you to send a cash card such as an iTunes card either by sending the scammer specific numbers from the card or taking a picture of the card.

To see examples, please visit the K-State scams blog.  https://blogs.k-state.edu/scams/

If you are not sure about an email, please don’t respond.  Information Technology Services (ITS) can determine if an email is a scam. Send the questionable email to  abuse@ksu.edu. If it is a new scam, ITS post a notice on the scams blog to make the K-State community aware of the latest scams.