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Tag: calendar

Current K-State Zimbra issues with email and calendar service

Since the K-State Zimbra upgrade to version 7 on Nov. 20, the campus has experienced intermittent access problems along with functionality issues. Yesterday, Nov. 30, many K-Staters experienced an interruption in email service. K-State Zimbra email and calendar are hosted off-site by a company that we have contracted with to provide these services. These problems are unacceptable, and we are working with the service provider to restore stability and functionality to the Zimbra system.

For the next phase of email service for campus, Ken Stafford, K-State’s chief information officer, will begin a dialog with campus constituents. A team composed of faculty, staff, students, and ITS members will be formed to research the next generation of email options.

Information Technology Services apologizes for this inconvenience. Be assured that all email received and sent during intermittent outages is being stored; no email is lost. Please communicate reports of access and other issues with the IT Help Desk, 785-532-7722, helpdesk@k-state.edu. Check the IT Status Page for updates and helpful information.

K-State Zimbra email, calendar, etc. offline for upgrade Nov. 20

K-State Zimbra will be upgraded to version 7 and its email, calendar, and other uses will be unavailable midnight-4 a.m. Sunday, Nov. 20. As usual, all email received and sent during this time will be stored and released when the upgrade is finished; no email will be lost. Notices will be posted on the IT Status page as the upgrade commences.

Some of the biggest changes that K-Staters will notice:

  • K-State’s new branding will be on the graphics, for consistency with the university’s graphic identity.
  • Creating calendar events and meetings will be simplified.
  • Users will have the ability to recover email and calendar events already deleted from Trash.
  • The Documents tab will be removed after its contents are merged with the Briefcase tab.

More about the new version and its advantages will be covered after the upgrade.  In the meantime, see these resources:

Questions about the Zimbra server or the coming upgrade can be directed to the IT Help Desk, 785-532-7722, helpdesk@k-state.edu.

Oracle Calendar to be decommissioned on July 1

Information Technology Services transitioned to K-State Zimbra Calendar on June 28, 2010. As part of the transition, Oracle Calendar will be decommissioned on July 1 this year. K-Staters with data still in Oracle Calendar have options to archive their data; instructions are available on the Moving Oracle Calendar data to Zimbra Calendar webpage.

Continue reading “Oracle Calendar to be decommissioned on July 1”

Zimbra Weekly: Setting calendar reminder options

You can set reminders in K-State Zimbra that will alert you at specified intervals before an event occurs. These notifications include playing a sound, flashing the browser title, and alerting via a pop-up notification.

How to set your calendar reminder options

  1. Sign in to K-State webmail at webmail.ksu.edu.
  2. Click the Options tab.
  3. Click Calendar in the Options list in the left navigation.
  4. In the General section, next to Show reminders, select the time at which you want the alert to occur. Continue reading “Zimbra Weekly: Setting calendar reminder options”

Zimbra Weekly: Seeing attendees’ accept/decline responses

You may want to check on attendees’ responses to event invitations to see who will be attending a meeting. By default, K-State Zimbra will notify the event organizer by e-mail of attendees’ responses to event invitations. Event organizers can also view their responses directly from the calendar.

How to view accept/decline responses from K-State Zimbra Calendar

  1. Sign in to K-State webmail at webmail.ksu.edu.
  2. Click the Calendar tab.
    Continue reading “Zimbra Weekly: Seeing attendees’ accept/decline responses”

Zimbra Weekly: Sharing and collaborating in K-State Zimbra

Sharing in K-State Zimbra gives others permission to view, edit, and/or share your items — and is useful for project collaboration, office scheduling, and more.

Zimbra Weekly: By default, event invitations deleted on reply

By default, K-State Zimbra will delete event invitations once you have replied to them. You may want to change this option so that you can keep a copy of the event invitation in your Inbox for reference or to change your reply at a later time.

How to keep event invitations after reply

  1. Sign in to K-State webmail at webmail.ksu.edu.
  2. Click the Options tab. Continue reading “Zimbra Weekly: By default, event invitations deleted on reply”

Zimbra Weekly: Adding attachments to calendar events

You can add multiple attachments when creating events in K-State Zimbra Calendar. For example, you may want to add a meeting agenda, previous meeting notes, or reference materials when scheduling a project meeting.

How to add attachments to an event

  1. Sign in to K-State Zimbra webmail at webmail.ksu.edu.
  2. Click the Calendar tab.
  3. Click the New button. Continue reading “Zimbra Weekly: Adding attachments to calendar events”

Zimbra Weekly: Scheduling calendar locations and resources

When scheduling appointments, you can schedule locations (rooms) and resources (equipment) along with attendees.

The naming conventions used for locations and resources are:

  • Locations:   –loc
  • Resources:  –res

(For example, Room 501 in Hale Library is “HL–501–loc“.)

Continue reading “Zimbra Weekly: Scheduling calendar locations and resources”

Zimbra Weekly: Viewing calendar free/busy times

You may want to view attendees’ free/busy times when scheduling a meeting. You can view blocks of time marked “free”, “busy”, “out of office”, and “tentative” for attendees, locations, and resources from the Schedule tab when creating a new appointment in K-State Zimbra Calendar.

How to view free/busy times

  1. Sign in to K-State webmail at webmail.ksu.edu.
  2. Click the Calendar tab. Continue reading “Zimbra Weekly: Viewing calendar free/busy times”