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Tag: file sharing

IT Solutions: Sharing Briefcase folders: Step-By-Step

Question: How do I use Zimbra Briefcase to share folders with others?

The “Briefcase” sharing feature of Zimbra webmail allows you to give other users permission to view files in your Briefcase, even if they do not have a K-State account. Below are step-by-step instructions to quickly share information with others.

Sharing a Briefcase folder

1.  In Zimbra webmail, click the Briefcase tab.

Briefcase tab in Zimbra webmail

2.  Right-click the folder you want to share and then click Share Folder.

Continue reading “IT Solutions: Sharing Briefcase folders: Step-By-Step”

IT solutions: How to share files that are too large to attach to emails

Have you ever wondered if you were the only person on campus with a particular computer problem? Got a quick technology question and don’t know who to call? Contact the IT Help Desk, 785-532-7722, e-mail helpdesk@k-state.edu.


Question: I need to send out a portfolio for an internship, but the files are just too large to attach by email. How can I get this project out?

IT Help Desk: As discussed in a recent article, email attachments are a fast, simple method of sharing smaller files, but file-size limitations can complicate the process. When sharing large files, such as for projects or portfolios, consider using the “Briefcase” sharing feature of Zimbra webmail. Sharing allows you to give other users permission to view and save large files, even if they do not have a K-State account. (For external guests, the file owner must create a password to access the shared briefcase and then give the password to non-K-State users who need to view the files. They cannot make changes to files. Continue reading “IT solutions: How to share files that are too large to attach to emails”

Zimbra Weekly: Sharing and collaborating in K-State Zimbra

Sharing in K-State Zimbra gives others permission to view, edit, and/or share your items — and is useful for project collaboration, office scheduling, and more.

Save/access your files in one place with Office Live Workspace

Do you struggle with finding a central location where you can access all of your files when you need them? You might have a laptop,  a desktop computer, and a home computer and are always finding that you have saved a file on another device.  One solution is to use Office Live Workspace so you can save your files in one location and then access your files no matter which device you are using.

Office Casual: How I use Office Live Workspace

See Microsoft’s Office Live Workspace to learn more.

Five things you need to know about IT security at K-State

A new semester has begun, so it is time to remind everyone of their personal responsibility in helping protect themselves online and keep K-State information and technology safe. To quote IT security experts, “the Internet is a bad neighborhood,”* and based on the number of security incidents at K-State in 2008, it’s getting worse. You can still function safely online, though, if you take the time to learn about security and “think before you click.” Here are five things you should know about IT security at K-State: Continue reading “Five things you need to know about IT security at K-State”