On Tuesday, Oct. 19, more than five tons of paper was collected for shredding and recycling as part of the first annual “Shred Day” sponsored by Information Technology Services. Document Resources collected 10,800 pounds from 39 different departments and took the material to their secure facility to shred and then recycle.

K-State’s Salina campus is up next. Document Resources’ trucks will be there 9 a.m.-noon Tuesday, Nov. 2, to collect paper from the College of Technology and Aviation. Like the Manhattan campus, questions about records retention should be directed  to the university archivist, Tony Crawford (arcford@k-state.edu, 532-7466). Other questions about the Salina event, such as where to bring the paper, should be directed to Bill Chestnut (chestnut@k-state.edu, 785-826-2666).

The purpose of these events is two-fold: To properly dispose of paper containing sensitive information, and to raise awareness of the need to protect information on paper as diligently as we protect electronic information. The Oct. 19 Shred Day was clearly a success on both counts. Five tons translates into more than one million sheets of paper, so there are that many fewer sheets with sensitive information that might accidentally end up in a trash can or recycling bin.

We intend to make Shred Day an annual event, so plan now to go through your files and piles and collect papers with sensitive information, then watch for the announcement of the October 2011 event.

Many thanks to iTAC for picking up material to be shred from 17 departments; to Document Resources for their hard work, flexibility, and professionalism; and to everyone at K-State who took the time to sort through boxes, files, and piles to properly dispose of sensitive information. K-State’s information is more secure as a result.