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IT Engage Conference Recap

IT EngageThe IT Engage Conference was held on Tuesday, Oct. 6 with over 100 One IT staff participating in the sessions throughout the afternoon.

Access materials from the Gartner sessions:

View the recording on “Reaffirming our Work.”

If you haven’t already please provide your input in the feedback form. If you are interested in the feedback we have received about the conference so far, view the public report.

IT mourns the passing of Dave Dunn

The Division of Information Technology offers our condolences to the family of David E. “Dave” Dunn, 67, Hays, who died Sunday, Sept. 20, 2020, at Hays Medical Center.

Dave retired in June of 2019 after serving 18 years in K-State Research and Extension. He was a “Road Warrior” extraordinaire, tackling some of the most challenging hardware problems in remote settings across the western part of the state. Staff joked that the state car was Dave’s office.

He was a founding member of the National Extension Technology Community (NETC), a professional development group for extension personnel.

When thinking of examples of the best customer service, Dave is at the top of the list. Dave was a giver of his time, talent, and treasures to the community of Hays, scouts, his faith community, and those he worked with.

Funeral services were held on Saturday, Sept. 26, at 1 p.m. at the Immaculate Heart of Mary Church in Hays, KS. A video honoring Dave’s life and his obituary are on the Hay’s Memorial website. Memorials are suggested to the Cancer Council of Ellis County or the Immaculate Heart of Mary Church.

IT Communications request form

Do you have information that needs to be communicated within IT or throughout K-State? The IT Communications Team is here to help. We can help with something as small as a maintenance announcement or as large as creating a web page.

To request services from the IT Communication Team, fill out the IT Communications request form. Continue reading “IT Communications request form”

State Employee Health Plan open enrollment for 2021

KS department of health logoOctober 1-31 is open enrollment for the State Employee Health Plan (SEHP), life insurance, and voluntary insurances. All benefit-eligible employees that currently have coverage MUST enroll in health coverage by the October 31 deadline or will be defaulted into Plan N with a Health Reimbursement Account (HRA) for 2021 coverage. You will not be able to change your plan until the next open enrollment in October 2021. If you would like to waive coverage, you need to select that option. Continue reading “State Employee Health Plan open enrollment for 2021”

Communication Tips: How to communicate dates and times

Throughout your busy workday, you will find yourself communicating dates and times. Here are a couple of tips to keep in mind when writing dates and times.

The following tips are gathered from K-State’s Division of Marketing and Communication style guide and the AP Stylebook.

Continue reading “Communication Tips: How to communicate dates and times”

Use Zoom in a new way

If you want to create a desk manual, prepare a presentation, or document a business process, you might consider using Zoom!

In a recent business architecture engagement, we explored the option to use Zoom for our university partner to capture what they do during business processes.

Advantages include:

  • Business partners can continue to work while they are capturing a process and do not have to have a meeting with us to explain the process again.
  • They can capture their screen the entire time so that they can obtain individual screenshots for later.
  • The business architecture team can use the recording to get a better understanding of partner business processes and add to our knowledge base.
  • Business partners can use the transcript option to search through the video to find specific information as well as use the transcription text to create or update desk manual documentation.
  • Recordings and desk manuals are helpful when onboarding new employees.

Behind the Scenes

To make it easy for yourself or others, create a recurring meeting in Zoom and bookmark the Zoom link on your desktop so that you can quickly record a process at any time. Make sure that you configure your Zoom settings to ensure you have audio, video, and transcription set and that you are saving to the cloud to make it easy to share links.

Continue reading “Use Zoom in a new way”

Use your 2020 discretionary day by Dec. 26

Have you used your 2020 discretionary day yet? Don’t worry, you still have time. You must use your 2020 discretionary day by Dec. 26. Remember that the discretionary day does not carry forward from year to year, so use it or lose it.

Not sure if you used your discretionary day? Sign in to HRIS to check your status.

  1. Log in to HRIS.
  2. Navigate to Employee Self Service.
  3. Select Payroll and Compensation.
  4. Select View Leave Balances.
  5. If “D-day” appears, you still have your discretionary day to use for 2020.

The Governor designates one discretionary holiday per calendar year. University support staff and 12-month unclassified employees may use the Governor’s Discretionary Day after 6 months of employment.