K-State is planning a University Shred Day 9 a.m.-4 p.m. Tuesday, Oct. 19 for university paper records. Departments will be asked to place their paper documents with personal identity information (Social Security numbers, birth dates, credit card numbers, etc.) in designated bags and deliver to one of two locations: the median near Anderson Hall or the Dole Hall parking lots.
Departments that cannot bring their documents to the designated areas may contact iTAC at 785-532-4918 to schedule a time and location for pick-up. For security reasons, do not leave collection bags for shredding unattended in the hallways.
Before placing any documents in the bag for shredding, review PPM Chapter 3090: Retention of Records. The Records Retention and Disposition Schedule is available from http://www.k-state.edu/policies/ppm/3090120.html . Note these excerpts from that schedule:
- FACULTY GRADE BOOKS: Documents used by faculty to record class participation, attendance, homework, grades, test grades, and other items concerning students in classes
10/D (Retain ten years and destroy) - FACULTY GRADE REPORTS – PAPER: Reports prepared by faculty to report the grades students received in each class
2/D (Retain two years and destroy)
If you are not certain about the Records Retention and Disposition Schedule, contact Tony Crawford, university archivist/curator of manuscripts, at 785-532-7456, arcford@k-state.edu.
This service is organized by Information Technology Services in conjunction with Document Resources, Inc.
Suggested documents to shred: Scantron forms; greenbar grade sheets; rosters printed from K-State Online, iSIS, SIS, etc.; student papers with personal identity information and grades; data with credit card information; personnel files; and more.
NOTE: Personal papers can be shredded at the free Community Shred Day scheduled 9 a.m.-noon Saturday, Oct. 9, at the offices of ESB Financial, 224 Poyntz Ave. Check the Manhattan Mercury for more details.
