The lines between our work and daily lives are becoming increasingly blurred, and it is more important than ever to be certain that smart cybersecurity practices carry over between the two. Online security is a shared responsibility.
Here are some tips that can make you safer and more secure at work and at home:
- Keep a clean machine. Having the latest security software, web browser, apps and operating system is the best defense against viruses, malware and other online threats. Remember, mobile phones, point of sale systems and tablets need updating too!
- Lock down your login. Enable the strongest authentication tools available for your online business accounts, such as biometrics or a unique one-time code through an app on your mobile device. This security feature is also available on personal accounts such as email, bank and social media.
- Back It Up. Put in place a system – either in the cloud or via separate hard drive storage – that makes electronic copies of the vital business information on a regular basis. At home, make regular backups of all your important docs, files and photos.
- Bring Your Own Device (BYOD). Now more than ever, employees are using their personal smart devices – such as PCs and smartphones – for work purposes. It’s important to consider where sensitive company, customer and/or employee data is being accessed and implement
a policy to BYOD use.
- When in Doubt, Throw it Out. Whether at work or in their personal lives, employees should know not to open suspicious links in email, tweets, posts, online ads, messages or attachments – even if they know the source.
- Cybersecurity in the Workplace is Everyone’s Business. It’s not just the job of IT staff or business owner to ensure online safety at work. Creating a culture of cybersecurity includes ALL employees knowing how to protect themselves and the organization and understanding the cyber risks as the business grows or adds new
technologies or functions.
Departments: This is a last call for an easy way to securely dispose of your paper records. Shred Day is 8:30–11 a.m., Wednesday, Oct. 24. Call iTAC by Friday, Oct. 19 to schedule a pickup: 785-532-4918.
For details, see Fall 2018 Shred Day is October 24 article.
Speaking of cloud, ITS is maintaining HRIS in the cloud. As part of our business continuity process, KSIS has been staged in AWS.
Gary Pratt, CIO continues listening tours with the K-State community regarding our future ERP environment. For more information, see the ERP Task Force website.
ITS is building a Disaster Recovery/Business Continuity Plan using Boldplanning, a system available from the State of Kansas. Continue reading “ITS Update”
An “Intro to NVivo 12 Plus” training is scheduled from 1:30-3:30 p.m. Friday, Oct. 19, in 306 Calvin Hall for all faculty, graduate (and undergraduate) students, and staff who may be using this qualitative (and mixed methods) data analysis tool.
Continue reading “Oct. 19: Intro to NVivo 12 Plus”
by Information Technology Services
Updates to Canvas were released on Oct. 6. Canvas operates on a monthly release cycle, with features added or updated every three weeks.
To see all the new features and fixed bugs, view the complete October Release Notes. In addition to the Canvas release, Information Technology Services releases updates to services and integrations with K-State Online through the month as necessary. Continue reading “K-State Online October updates”
K-State faculty and staff must complete Cybersecurity Awareness training by Dec. 31. You will receive an email with a link to the online training on Thurs., Oct. 4. If you use Outlook on the Web and you don’t see the training invitation in your Focused inbox, check your Other folder.
Cybersecurity awareness training is an important part of K-State’s strategy to protect our information systems and data. “We ALL have a responsibility to protect the information assets entrusted to us. Everyone at K-State serves a critical role in protecting K-State data”, said Chad Currier, K-State’s chief information security officer.
This training, required by state statute, introduces basic computer security concepts and good security practices and takes approximately 30 minutes to complete.
Once you complete the training, your personnel record in HRIS will be updated. It will be listed under the Training Summary as Cybersecurity Awareness 2018, with the course code WIT590.
If you have questions about the security awareness training, contact the IT Help Desk at firstname.lastname@example.org or 532-7722.
Shred Day is scheduled 8:30-11 a.m. Wed, Oct. 24, to properly dispose of university paper records on the Manhattan and Salina campuses. Please review the university retention schedule to ensure accuracy in sending records for destruction. Further policy information governing records management includes the university’s records retention policy, PPM Chapter 3090.
Examples of documents for shredding (pending compliance with applicable retention schedules) include: Scantron forms; greenbar grade sheets; rosters printed from K-State Online, KSIS, SIS, etc.; papers with personal identity information; data with credit card information; personnel files; and more. Papers can be left in ring binders, spiral bound notebooks, file folders and hanging file folders for shredding. All paper must be dry. Continue reading “Fall 2018 Shred Day is October 24”
You exist in digital form all over the Internet. It is important to ensure that the digital you matches what you are intending to share. It is also critical to guard your privacy — not only to avoid embarrassment but also to protect your identity and finances!
Following are specific steps you can take to protect your online information, identity, and privacy. Continue reading “IT Security Awareness: Keep what’s private, private”
Today begins National Cybersecurity Awareness Month (NCSAM). Register for the “State of IT Security at K-State” presentation and join us from 1;30 -2:30 p.m. today. After you register, you will receive a Zoom meeting invitation.
Some highlights that will be covered include:
- What’s in store for Cybersecurity Awareness Month
- What K-State has seen – Attack Metrics
- Where K-State is going
- How every K-Stater can help
Send any questions or suggestions about NCASM to Cathy Rodrigeuz (email@example.com) See the K-State It Security Awareness Month web page to keep up-to-date on the latest details.
Follow us on Twitter to stay involved with all the activities throughout the month of October.
October marks the fifteenth annual National Cyber Security Awareness Month
(NCSAM) sponsored by the Department of Homeland Security. The goal of NCSAM is to increase the awareness of the cybersecurity landscape and to bring awareness to various strategies we all can use to keep our information protected. It is our shared responsibility to protect ourselves, our colleagues, our family members, and K-State’s valuable information and technology resources.
Information Technology Services is sponsoring various events and activities throughout the month of October including:
- Conducting presentations/training.
- Providing sessions for various student clubs on careers in information security and information technology.
- Sharing tips and best practices via K-State Today and Twitter.
- Hosting Shred Day.
- Encouraging the campus to participate by spreading the word of how to stay safe online.
- Culminating in “Dark Tales from the Net” – a discussion of horror stories about sharing too much information.
- And more.
On Mon., Oct. 1, ITS will kick off the month with a State of IT Security presentation by Chad Currier, Chief Information Security Officer.
This presentation will be 1:30-2:30 p.m. Registration is required. After registering, you will receive a confirmation email containing information about joining the webinar.
How can you get involved?
- Attend events.
- Follow us on Twitter. Help us spread the word by retweeting using the hashtag #CyberAware.