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IT News

New Gradebook available in Canvas

by Information Technology Services

During spring 2019, instructors can opt-in to use Canvas’ New Gradebook. The New Gradebook offers a number of enhanced features including:

KSIS Class Scheduler training available for Spring 2019

KSIS Class Scheduler training is now available for sign up in HRIS. Sessions are designed for employees new to the Class Scheduler process as well as refreshers for employees who have previously updated class schedules.
Class scheduler training now available

Topics include:

  • Printing the Class Schedule report
  • Updating room locations
  • Updating instructors
  • Updating the section status
  • Other course related details

Continue reading “KSIS Class Scheduler training available for Spring 2019”

IT Strategic Plan update

Following almost a year of data gathering and drafting, the IT Strategic Plan  is available for review by the campus community. Within the plan are four guiding principles, eight overriding goals including critical success factors, 30 objectives and 97 associated activities. This is a three-year fluid plan, which will be updated as changes occur in the IT environment.  

A listening session for the campus community to provide feedback on the IT Strategic Plan is scheduled for Feb. 25 from 2-3 pm. in the K-State Student Union, room 207. We want to ensure we heard you correctly.

If you can’t attend the session and want to provide input on the IT Strategic Plan, use the feedback form located on the IT Strategic Planning page.

The IT Strategic Plan was developed in partnership with the Plante Moran consulting firm.  Interviews with stakeholders (n=16), focus group sessions (n=19), and a campus-wide survey (n=1,290), were conducted to identify gaps in IT tools and services. In July, IT leadership reviewed the data and developed a first draft of the strategic plan. In October, both central IT and distributed IT staff reviewed the draft and provided input, which were used to inform the strategic direction for IT at K-State.

The strategic goals below consider the success of students, faculty and staff at the core, align with K-State 2025 and reflect the dynamic IT landscape capable of supporting technology today and tomorrow.  The IT Strategic Goals are:

  • Unify organization and governance  
  • Modernize infrastructure 
  • Re-architect enterprise applications  
  • Strengthen communications and feedback  
  • Enhance user experience 
  • Evaluate IT service delivery  
  • Enable IT for research 
  • Improve enterprise security 

Thank you to campus for your input.

Canvas February updates

by Information Technology Services

Updates to Canvas were released on Feb. 16. To see all the new features and fixed bugs, view the complete February Release Notes.

Reminder: Any hyperlinks in courses or websites that link to public.online.ksu.edu need to be changed to canvas.ksu.edu. Continue reading “Canvas February updates”

Phishing scams with invoices

K-State is getting hit hard with phishing scams currently. The latest type of scam we are seeing comes in the form of an invoice.

From: Jason White
Sent: Monday, February 11, 2019 12:27 PM
To: **********
Subject: last bill from Jason White
Jason White
Please view your last bill.
Account Number: B13661
Invoice Number Amount
1548201 851.60
Click below to connect eInvoice Payment System
eInvoice Connect
If the above button doesn’t work, please click or copy the below link to your browser
http://secure.accs.send.com/
Thank you for using Jason White eInvoice Connect System

Don’t reveal personal or financial information in an email, and do not respond to email solicitations for this information. This includes following links sent in an email.

Cybercriminals are trying to manipulate people into doing what they want so they can steal your information and money.

See the “Students on financial aid are being targeted in phishing attacks” article for more tips on how to stay safe.

See the Scams blog to view recent scams.

IT Update

The rebuilding phase for information technology is in full swing. Below are some of the activities of information technology over the first five weeks of the year.

Modernize Data Center

An “on-prem” location search for the data center is underway. IT is working on the cloud first strategy. Project plans will be shared as they are completed.

Service Operations

Duo, two-factor authentication is being rolled out in increments of 200-300 individuals every two weeks. We now have 765 faculty/staff using two-factor authentication.

Planning

The Tactical Planning session with the extended IT Leadership group was well received with attendees developing pre-charters for 13 of the objectives in the IT Strategic Plan. Data gathered from the session is under review. Listening sessions continue on campus to ensure we captured the expectations of K-Staters. Individuals who want to provide feedback, can do so on this form.

The ERP Task Force is drafting their final report with a release planned for mid-February. Continue reading “IT Update”

Students on financial aid are being targeted in phishing attacks

When in doubt, throw it outThis is the time of year when scams target students during periods when financial aid funds are disbursed. Cybercriminals use types of social engineering—manipulating people into doing what they want—as the most common way to steal information and money.

Generally, the spear phishing emails request students’ login credentials for the University’s Student Information System. The cybercriminals then capture students’ login credentials, and after gaining access, change the students’ direct deposit destination to bank accounts within the cybercriminal’s control.

Don’t reveal personal or financial information in an email, and do not respond to email solicitations for this information. This includes following links sent in an email.

Pay attention to the website’s URL. Malicious websites may look identical to a legitimate site, but the URL may use a variation in spelling or a different domain (e.g., .com versus .net). Hover your mouse cursor over the link until a pop-up shows that link. If the link in the email doesn’t match the pop-up destination, don’t click it. On mobile devices, holding down your finger on a link gets the same pop-up.

Be aware of emails with a sense of urgency, demanding “immediate action” before something bad happens, like closing your account. The scammer is trying to rush you into making a mistake.

Watch for emails with an attachment you were not expecting or the email entices you to open the attachment. Examples are emails saying it has an attachment with details of financial aid or a letter from the IRS saying you are being prosecuted.

If the message appears from someone you know, but the tone or wording doesn’t sound like the individual, delete. When in doubt, call the sender to verify they sent it. Cyber attackers easily create emails that appear to be from a friend or coworker.

Send scam emails or any questionable email to abuse@ksu.edu. If you have any questions, contact the IT Help Desk (helpdesk@ksu.edu or 532-7722).

Feb. 15: Exploring Advanced Features of Qualtrics

“Exploring Advanced Features of Qualtrics” is scheduled 1:30–3:30 p.m. Fri., Feb. 15, 2019, in 306 Calvin Hall (a computer lab). All students, faculty, and staff who use this research suite are welcome to attend.

Exploring Advanced Features in Qualtrics

 

Continue reading “Feb. 15: Exploring Advanced Features of Qualtrics”