Kansas State University


IT News

K-State Mediasite webinar series continues this fall

Mediasite logoInformation Technology Services continues the Mediasite webinar training series this fall with three new topics highlighting powerful features offered through Mediasite. Faculty will learn simple tips and tricks for using Mediasite, including the difference between Mediasite channels and shared folders, and how to leverage in-video quizzes to foster active learning in the online classroom.

Each 30-minute program is scheduled on a Monday at 10 a.m. and offered through Zoom.

The 2019 fall semester schedule includes:

Continue reading “K-State Mediasite webinar series continues this fall”

Announcing the Cloud Center of Excellence

Dear Colleagues,

Plans to modernize K-State’s IT infrastructure are an important part of the 2018 IT Strategic Plan as we work to deliver the IT services required of a top 50 public research University.  The damage to K-State’s primary data center caused by the Hale fire provides an opportunity to accelerate the timeline to execute a cloud first strategy. To support this important strategic objective K-State’s One IT is creating a Cloud Center of Excellence (CCoE) for the governance, advocacy, training and resources necessary to align cloud migration activities with K-State’s goals.

K-State’s Cloud Center of Excellence (CCoE) is a centralized cloud computing governance function that serves as an internal cloud service broker and acts in a consultative role for central and distributed IT, and consumers of cloud services across campus. The CCoE oversees functions such as cloud computing policy, cloud provider selection and relationships, cloud solution architecture, workload placement and governance. The CCoE provides guidelines and guardrails that improve outcomes and manage risks. The CCoE does not have day-to-day operational responsibilities, nor is it a sourcing or vendor management organization, nor a project management organization.

In the coming weeks, the core team will be meeting with entities across campus to explain the functions of the CCoE as we create the infrastructure for a top 50 public research university. More information about the CCoE is available from: https://www.k-state.edu/it-strategic-planning/ccoe/index.html


Gary Pratt, Chief Information Officer

IT Update

They’re back. Fall semester is in full swing and students and IT staff have hit the ground running. The first floor of Hale Library opened on UpdatesAugust 26 with more than 2,200 visitors during the first day. Information Technology staff are continuing with the Amazon Web Services (AWS) – Migration Readiness Project (MRP), the Constituent Relationship Management (CRM) rollout, training for campus constituents and so much more.


As part of the IT Reorganization process, IT is emphasizing professional development including learning the principles of ITIL 4, the basics of cloud computing and so much more. We are also reviewing the performance evaluation process for today and for the future.

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Sept 20: Microsoft Visio Pro training

An introductory training for Microsoft Visio Pro is scheduled 1:30-3:30 p.m. Friday, Sept. 20, in 306 Calvin.

About Microsoft Visio Pro

Microsoft Visio Pro is a common diagramming tool that enables the creation of vector graphics.

Some common examples include the following:

  • flowcharts to describe work or research processes
  • basic diagrams
  • BPMN (Business Process Model and Notation) diagrams (with built-in validation based on rule sets)
  • database systems
  • floor plans
  • network designs
  • data-created visuals (with uploaded Excel spreadsheets used in Visio templates from MS Visio Online and / or the Excel back stage)
  • automapping of websites to three levels
  • And more

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KSIS Class Scheduler training available for Fall 2019

KSIS Class Scheduler training is now available for sign up in HRIS. Sessions are designed for employees new to the Class Scheduler process as well as refreshers for employees who have previously updated class schedules.

Topics include:

  • Printing the Class Schedule report
  • Updating room locations
  • Updating instructors
  • Updating the section status
  • Other course related details

All sessions are held in 306 Calvin Hall.  The dates and times for the Class Scheduler sessions are:

New Class Scheduler

  • Mon., Sept. 23, 10:30 a.m. – 12 p.m.
  • Tues., Sept. 24, 1:30 – 3 p.m.

Class Scheduler Tools (NEW)

  • Mon., Sept. 30, 10:30 a.m. – 12 p.m.
  • Tues., Oct. 1, 1:30 – 2:30 p.m.

Class Scheduler Refresher

  • Fri., Oct. 4, 10:30 – 11:30 a.m.

Registration through HRIS is required. See Using HRIS to register for classes. If the current dates and times do not match your schedule, contact Fred Darkow at fdarkow@ksu.edu for more options.

Microsoft Teams Essentials

""Microsoft Teams is a communication and collaboration tool that allows users and organizations to efficiently discuss and work on projects and tasks without the need of email, phones, or file sharing applications. This hands-on training will cover:

  • Accessing the application
  • Exploring the layout of the user interface
  • Understanding the purpose for the different levels of communication
  • Working on files at the same time as others
  • Getting an introduction to some of the additional apps
  • Demonstrating the integration to other Microsoft Office applications (such as Word and Excel)
  • Getting a brief walk-through of Shifts (scheduling)

More advanced features like Team creation and management will not be covered in this course.

Each training session will be limited to 20 users. Sessions will be held in Calvin 306 computer lab. Sessions are scheduled for the following dates:

  • Session 1: September 9, 8 a.m. – 9 a.m.
  • Session 2: September 9, 3 p.m. – 4 p.m.
  • Session 3: September 10, 8 a.m. – 9 a.m.
  • Session 4: September 12, 8 a.m. – 9 a.m.
  • Session 5: September 12, 9 a.m. – 10 a.m.

To sign up for a session, email Robert Howard at baxdrex@ksu.edu

September 16: Respondus LockDown Browser demo and discussion

Respondus LockDown Browser is a custom browser that locks down the testing environment in Canvas. It is available for Mac, Windows, Apple iPad and can be configured to work in a lab setting as well as personal computers. Students are unable to copy, print, access other applications, or visit other websites during an online exam.

Instructors can choose an option in Canvas Quizzes to require Respondus LockDown Browser and students will be prompted to launch the LockDown Browser when they attempt the quiz. Some options such as allowing a calculator to open are available. 

Information Technology Services, the College of Business, and the College of Veterinary Medicine are partnering with Respondus to host a demo of Respondus Lock Down Browser followed by a panel discussion about how it is being used at K-State.  

The event will be 1:30-3:00 p.m., Monday, September 16 in room BB3112, College of Business. 


  • 1:30–2:15 p.m. – Online demo of Respondus LockDown Browser with Respondus representative
  • 2:15-3:00 p.m. – Panel discussion/hands-on training

Registration is requested. If you have any questions about Respondus LockDown Browser or this event, contact Michael Raine (maraine@ksu.edu) or Gina Scott (scott@vet.ksu.edu).

CRM Town Hall Sept. 12

Registration opens Thurs., Aug. 29, for the fourth CRM Town Hall meeting. The Town Hall is 2 to 4 p.m., Thurs., Sept. 12, in the College of Business Administration, Room 4061.

The Town Hall will start with a 30-minute CRM project status update. This part of the meeting is open to everyone via Zoom and does not require registration. Go to k-state.edu/crm/town-hall for the Zoom ID. You will need to use your eID and password to view this page.

The next part of the meeting will focus on business processes and requires registration. Participants will have the opportunity to discuss their use of a CRM system for undergraduate recruitment. Individuals can evaluate what is currently working and not working in their recruitment processes. Please be aware these are different sessions than the previous Town Hall, but we welcome new and past participants.

Continue reading “CRM Town Hall Sept. 12”

Sept. 10: Introduction to Qualtrics

Qualtrics surveys can be used for event registrations, satisfaction surveys, online forms, academic research, training, and more. Join us for an Introduction to Qualtrics training session from 2-4 p.m. Tuesday, September 10 , in 306 Calvin Hall. All students, faculty, and staff who use this research suite are welcome to attend.

Topics to be covered:

  • Create and manage surveys
  • Customize the look and feel
  • Collaborate with others
  • Use block options and survey flow
  • Use display and skip logic
  • Distribute a survey
  • Run and analyze reports

Graduate and undergraduate students must work with an advisor/supervisor for access to Qualtrics using this request form.

Registration through HRIS is required. See Using HRIS to register for classes.