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Category: Policy and procedures

LISTSERV policy change goes into effect Oct. 2

by Information Technology ServicesStop Spam image

Currently, email from K-State LISTSERV mailing lists bypass Spam check procedures. Beginning Monday, Oct. 2, LISTSERV emails will go through the same Spam check in Office 365 along with the rest of our university emails. Information Technology Services (ITS) will only  bypass emails from the spam checks if a reasonable case can be made for the need. The goal is to reduce K‑State’s exposure to spam and allow the spam protections in Office 365 to do their job.

You should periodically check your Junk Email folder to make sure
you are not losing important, safe emails. After Oct. 2, be sure to

look for messages from your LISTSERV lists in your Junk Email folder. If you find any, fill out this form to request a global settings change that will move those emails from your Junk Email folder into your Inbox folder instead. Requests will be considered on a case-by-case basis for approval.

If you have questions, contact Greg Dressman, director of Enterprise Server Technologies, dressman@ksu.edu.

Change to K-State’s LISTSERV whitelisting policy

by Information Technology Services

To help ensure proper delivery of emails to your K-State Inbox, Information Technology Services (ITS) maintains an Approved or Safe Sender whitelist. A whitelist is a list of email addresses, domains, and IP addresses which will not be blocked by K-State’s spam filters.

Whitelisting introduces additional cybersecurity risks. Spammers take advantage of whitelisting which makes our K-State inboxes more susceptible to spam, phishing scams, and viruses. Spammers create spoofed emails from whitelisted email addresses, domains, and IP addresses, which will make their way to your Inbox. When you click on the spoofed emails and links, you will unknowingly expose the K-State network to viruses and harm.

Previously, email from K-State LISTSERV lists were whitelisted. Now, LISTSERV emails will go through the Spam check in Office 365, and will not be whitelisted. ITS will only whitelist emails that have a business need. The goal is to reduce K-State’s exposure to spam and allow the spam protections in Office 365 to do their job.

The whitelisting change will go into effect Oct. 2. After this date, periodically check your Junk Email folder to make sure you are not losing important, safe emails. If you are losing important emails, fill out this form to request a global settings change that will move those emails into your Inbox instead. Requests will be considered on a case-by-case basis for approval.

If you have questions, contact Greg Dressman, director of Enterprise Server Technologies, dressman@ksu.edu.

Today, July 15, is Shred Day for securely destroying paper documents

This morning, K-State departments can take their paper records to the following locations for secure shredding at the following times on the Manhattan and Salina campuses:

  • Manhattan campus: 8:30-10:30 a.m. outside the K-State Student Union, east side
  • Salina campus: 8:30-10:30 a.m. at the Technology Center loading area, between the east/west wings

Continue reading “Today, July 15, is Shred Day for securely destroying paper documents”

Status of the regents’ social media policy

By Julia Keen and Jeff Morris

The Kansas Board of Regents governance committee met Wednesday to discuss proposed revisions to the social media policy. Following a brief presentation by the co-chairs of the work team, the committee entered a public work session to discuss the policy.  Continue reading “Status of the regents’ social media policy”

eID passwords: Is it time to change yours?

by Information Technology Services

Is it time to change your eID password? Most K-State students, faculty and staff need to change their eID passwords every 180 days in order to maintain access to K-State’s information technology resources and comply with university policy. If you fail to change your password, you will lose access to K-State email and other resources.  Continue reading “eID passwords: Is it time to change yours?”

eID rolling passwords for students

By Information Technology Services

No campuswide password-change period

As you roll back onto campus to start the new semester, you might think that it is time for the campus-wide password change period. However, K-State has transitioned from set password-change periods to individual password expirations.  Continue reading “eID rolling passwords for students”

eID passwords: Has it been 180 days already?

By Information Technology Services

Is it time to change your eID password? Most K-State students, faculty and staff need to change their passwords every 180 days. To check when your password will expire, sign in to Connect by clicking the “Sign in” button from the K-State homepage. In the eProfile section, the date to change your password appears. To change your password, click the “Manage password” link. Continue reading “eID passwords: Has it been 180 days already?”

From CIO Ken Stafford: Microsoft 365 to replace current university email system

By Ken Stafford

Dear Colleagues and Students,

In July the university’s email system will switch over to Microsoft 365, a full-featured email client used by professionals around the world. Among the enhancements you are likely to see are improved reliability, enhanced security and spam and phishing protection, more robust calendar features, and compliance with federal data locations and security — a necessity for K-Staters working with federally funded grants.  Users who forward their email to open systems like Google, Yahoo and Hotmail will still be able to forward email to such systems.  Continue reading “From CIO Ken Stafford: Microsoft 365 to replace current university email system”

Researchers, please read: Office of Science and Technology Policy presidential directive

By Mary Lou Marino

The White House Office of Science and Technology Policy issued an email and memorandum last week in response to the more than 65,000 individuals and organizations that responded to or signed a petition to require free access over the Internet to scientific journal articles arising from taxpayer-funded research. The new directive applies to federal agencies that spend more than $100 million per year on research and development and requires each agency to create a plan for the free, public access to federally funded research within 12 months of publication.

The directive specifically addresses public access to peer-reviewed articles and scientific data. K-State researchers who receive funding from USDA, Department of Defense, Department of Energy, Homeland Security, Food and Drug Administration, NASA, National Endowment for the Humanities, National Science Foundation, National Institutes of Health, U. S. Department of Health and Human Services, Environmental Protection Agency and 14 other agencies are affected by this directive. Agencies have six months to submit draft plans; implementation will take place once final plans are in place.  Continue reading “Researchers, please read: Office of Science and Technology Policy presidential directive”

Leaving K-State? A technology checklist and money-saving tips

It’s that time of year again, when people leave K-State. Students are graduating, transferring to other universities, or just need a break. Faculty/staff are retiring or moving to new jobs. Whatever the reason, all can use the technology checklist on the Preparing to leave K-State webpage prior to terminating affiliation with K-State. And the money-saving tips below can help both students and employees.

The Preparing to leave K-State page covers what steps you should take to manage your electronic communications, files, and access to resources (and what happens if you don’t).  Here’s the highlights:

  1. Forward your email by signing in to eProfile and setting email-forwarding options. Note that students who were last enrolled at the university during the Fall 2011 term or later will have their email account continue at K-State for a year from the time they leave.
  2. Review your mailing list subscriptions. Unsubscribe from those you don’t want. For those you want to keep, subscribe from your new email address and  remove your K-State email address.
  3. Copy email and folders to other storage devices or services. (You can also export your calendar data to other calendar services.) Continue reading “Leaving K-State? A technology checklist and money-saving tips”