As part of Records and Information Management Month, the Division of Information Technology and K-State Libraries share information about various records and information management topics. This week’s focus is on data storage guidelines.
As part of the State of Kansas, Kansas State University is governed by statutes defining records retention requirements. State laws prohibit destroying or disposing of government records except as authorized by law or applicable retention and disposition schedules. To learn more, view What is a record?
You might wonder what you’re supposed to do with all those records you can’t eliminate. How do you store them? Where do you keep them? And for how long? Luckily, the university records manager has developed Data Storage Guidelines, in addition to the Record Retention Schedules, to help guide decisions about retention and storage, including guidance about storage in:
- Chat/Instant Messaging
- Managed Network Drive (Formerly Catfiles/W: Drive)
- Microsoft Teams
- OneDrive
- SharePoint
- Department Intranets
- Department-specific records systems
K-State’s records retention schedules must be followed regardless of the file type or where it will be kept. For more information, view the PPM 3090: Retention of Records Policy.
RIM Events
- Records Management 101 (Hybrid), Hale Library RM 181 or via Zoom
- Thursday, April 20, 2-3:30 p.m.
- Tuesday, April 25, 11:30 a.m.-1:00 p.m.
- K-State Shred Day, Thursday, April 27, 9 a.m. -12 p.m.
If you have any questions about records and information management, contact Ryan Leimkuehler, rleimkue@ksu.edu, University Archivist.
