As part of Records and Information Management Month, the Division of Information Technology and K-State Libraries will share information about various records and information management topics. This article for Records and Information Management Month (RIM) will focus on PPM 3091: Use of University Mobile Devices, Personal Devices, and Account Policy.
Mobile computing is an increasing part of everyday life; as devices become ubiquitous and more powerful, the complexity of tasks achieved away from the office on mobile devices grows. As the capabilities increase, so does the need to adhere to security protocols.
For this reason and in response to updated National Institute of Standards and Technology (NIST) guidelines on mobile devices, the University has published PPM 3091: Use of University Mobile Devices, Personal Devices, and Accounts Policy. The policy aims to safeguard the confidentiality, integrity, and availability of the University’s information assets. In addition, it protects the interest of the University, its customers, personnel, and business partners.
Unless expressly authorized, only Kansas State University’s mobile devices may hold or process University records. Use of personal devices may open the device/account to litigation in the case of a Kansas Open Records Request; see PPM 3060: Kansas Open Records Act. Viewing information on a personal mobile device is acceptable since it does not “live” on the device; however, downloading it to a personal device violates the policy. Mobile devices include but are not limited to laptops, notebooks, tablets, smartphones, and smartwatches.
To review the policy, visit PPM 3091: Use of University Mobile Devices, Personal Devices, and Accounts.
