If you feel like your email is reproducing overnight, you’re not wrong. Email can quickly become overwhelming. It’s easy to lose track of what matters. With a few habits and Outlook’s built-in features, you can clear the clutter and reclaim your time,
Organize with folders
Organize emails into folders based on categories. This makes it easier to find information quickly.
- Right-click your Inbox name in the folder pane.
- Select Create New Folder and give it a name,
- Drag desired email(s) to the folder.
Automate sorting with rules
Manually sorting emails is time-consuming. Use rules to automate processes such as flagging, categorizing and deleting.
- Right-click the desired email you want to create a rule for and then choose Rules > Create Rule.
- Click More Options.
- Set conditions such as From or Subject contains.
- Choose actions like move to folder, categorize, or flag.
- Choose actions like move to folder, categorize, or flag.
- Confirm with Save.
Archive instead of delete
Clear your inbox while keeping messages searchable.
- Select one or more emails.
- On the toolbar, click Archive.
Sweep feature
Quickly remove or keep only the latest messages from specific senders.
- Select a message from the sender you want to manage.
- On the toolbar, click Sweep.
- Choose the desired sweep option.
- Click OK.
Integrate with Microsoft To Do
Turn flagged emails into actionable tasks across devices.
- Right-click an email and choose Follow Up to flag it.
- Open Microsoft To Do. The flagged email appears as a task.
- Add a due date, reminder and notes to stay on track.
