Accessibility isn’t just a checkbox. It’s a commitment to connection—ensuring everyone can contribute, learn and thrive.
Microsoft 365 supports that goal with powerful, built-in features that make content better for everyone. These tools don’t just improve how things look. They help your message land in ways that are meaningful, usable and inclusive.
The following are accessibility features in Microsoft 365.
Accessibility Checker
This is your built-in sidekick in Word, Excel, PowerPoint, Outlook and more. It flags issues like missing alt text, low-contrast text and reading order. Think of it as spellcheck but for inclusive design.
Try it: Go to Review > Check Accessibility.
Immersive Reader
Immersive Reader enhances reading comprehension by breaking text into manageable pieces. It can adjust spacing, highlight syllables, read aloud and even translate into other languages.
Try it: Found in Word, Outlook and OneNote. Just look for the Immersive Reader icon under the View menu.
Dictation
Hands full? Use voice-to-text in Word and Outlook. Dictation is powered by AI and understands punctuation commands like “period” or “new line.”
Try it: Go to Home > Dictate (Word) or Message>Dictate (Outlook).
Live Captions and Subtitles
In PowerPoint, you can turn on live captions as you speak. Captions appear in real-time, even in other languages.
Try it: In Slide Show > Always Use Subtitles. Choose your spoken and subtitle language.
Dark Mode and High Contrast Themes
Personalize the look of apps to reduce eye strain or enhance visibility. Windows and Microsoft 365 apps support a range of contrast and theme options.
Try it: In each app’s preferences.
Keyboard Shortcuts and Screen Reader Support
Microsoft 365 apps are fully navigable via keyboard and compatible with screen readers like NVDA, JAWS and Narrator.
Want to learn more?
Visit Microsoft’s Accessibility Center and the Accessibility Tools for Microsoft 365 webpage.
