Word Styles are a predefined combination of fonts, sizes, colors, and spacing that you can apply to your text with one click. Instead of manually formatting each section of your document, you apply a style to headings, subheadings, body text, and more. This standardizes your formatting and creates a cohesive look.
The following are some of the benefits of using styles:
- Consistency Across Documents – One of the biggest benefits of using Word Styles is ensuring consistency across all of your documents.
- Saves time – Using stylesIt saves you time by not having to manually apply formatting in your documents.
- Easily generate a table of contents – Using styles allows you to generate a table of contents. Word can recognize your headings and automatically organize them into a clickable list, helping readers jump to specific sections without scrolling through the entire document.
- Global Updates – If you need to change the appearance of your entire document—like switching to a different font or adjusting heading colors—you can do so easily with Word Styles. Instead of updating each section manually, simply modify the style, and Word will update all instances of that style in the document.
- Supports Collaboration – When multiple people are working on the same document, using Word Styles ensures everyone adheres to the same formatting rules. This keeps the document uniform, no matter how many people are involved.
- Customizable to Your Needs – While Word comes with built-in styles, you can also customize them to match your specific needs. This flexibility allows you to create documents that align with your unique preferences.
To learn more, see Microsoft’s article on how to customize or create new styles.
