Kansas State University

Microsoft Teams is a hub for collaboration, allowing you to streamline communication, file sharing, and project management. Whether you’re new to Teams or looking to sharpen your skills, these tips can help you work more efficiently and stay organized.

Organize channels with tabs

Add tabs at the top of your team channels for quick access to important files, apps, or websites. Tabs let you bring the tools you use most right to where you collaborate.

To add a tab  Click the “+” button at the top of any channel and then select what you would like to add.

Use @Mentions to flag someone’s attention

Need someone’s immediate input? Use @mentions to notify team members or groups. When you type “@” followed by their name, Teams will send them an alert, making sure they see your message. You can @mention the whole team, a specific channel, or an individual.

Avoid overusing @mentions to prevent overwhelming your colleagues with notifications.

Access your OneDrive files

OneDrive is integrated within Teams which makes it more efficient to access your files. You don’t have to take the time to switch between apps. Just click the OneDrive button on the left navigation and you will quickly have access to all your files.

Turn a chat into a call 

Need a quick discussion to clarify something? You can turn any chat into an audio or video call with a single click. Just go to the top right corner of the chat window and click the phone button.

Search through your conversations

Easily find past conversations by using the search feature. Type your search query at the top of the Teams window. You can scroll through all of the results or filter by messages, people, files, group chats and teams and channels.

You can also use some advanced search by using the following keywords:

• From: then enter the person’s name
• In: then enter the channel or group chat name
• Subject: then type the keyword from a message or a subject line

Find details about a channel