Kansas State University

Are you going to be out of the office but need to send an email on a specific day? If so, use the Schedule Send feature in Outlook on the web.

How to Use Schedule Send

1. Compose your email: Create a new email as you normally would.
2. Set the time: Click the dropdown arrow next to the “Send” button and select Schedule send.
3. Pick a date and time: A calendar will pop up. Choose the best day and time for your email to go out.
4. Confirm: Click Send when you’ve finalized the schedule.

Outlook will send the message at the scheduled date and time.

Did you know you can practice rehearsing your PowerPoint presentations by using the Speaker Coach feature?

Speaker Coach evaluates your pacing, pitch, your use of filler words, informal speech, euphemisms, and culturally sensitive terms, and it detects when you’re being overly wordy or are simply reading the text on a slide.

After each rehearsal, you get a report that includes statistics and suggestions for improvements.

Get started

1. Open your presentation in PowerPoint for the web.
2. On the Slide Show tab, select Rehearse with Coach.
   Note: If you don’t have a Slide Show tab, use the View tab to start Speaker Coach. The presentation opens in a full-screen view, similar to Slide Show.
3. Select Start Rehearsing in the lower-right corner of your screen when you are ready to begin rehearsing.
4. As you speak, Coach gives on-screen guidance (in the lower-right corner of the window) about pacing, inclusive language, use of profanity, filler words, and whether you’re reading the slide text.
5. When you’re through, exit the full-screen view. Coach opens a Rehearsal Report that summarizes what it observed and offers recommendations.

Quick Steps are shortcuts that allow you to perform multiple actions on an email with one click. Instead of doing each task separately, Quick Steps helps you streamline your work.

How to Set Up Quick Steps

1. Open Outlook and go to the Home tab.
2. On the toolbar, click Quick Steps.
3. Click Add quick step
4. In the Name box, type a name for the new Quick Step.
5. Under Choose an action, select the action that you want the Quick Step to do. Select Add another action for any additional actions.
6. Click Save.

Quick Step Examples

Continue reading “Streamline your workflow with Quick Steps in Microsoft Outlook on the web” →

Word Styles are a predefined combination of fonts, sizes, colors, and spacing that you can apply to your text with one click. Instead of manually formatting each section of your document, you apply a style to headings, subheadings, body text, and more. This standardizes your formatting and creates a cohesive look.

The following are some of the benefits of using styles:

• Consistency Across Documents – One of the biggest benefits of using Word Styles is ensuring consistency across all of your documents.
• Saves time – Using stylesIt  saves you time by not having to manually apply formatting in your documents.
• Easily generate a table of contents – Using styles allows you to generate a table of contents. Word can recognize your headings and automatically organize them into a clickable list, helping readers jump to specific sections without scrolling through the entire document.
• Global Updates – If you need to change the appearance of your entire document—like switching to a different font or adjusting heading colors—you can do so easily with Word Styles. Instead of updating each section manually, simply modify the style, and Word will update all instances of that style in the document.
• Supports Collaboration – When multiple people are working on the same document, using Word Styles ensures everyone adheres to the same formatting rules. This keeps the document uniform, no matter how many people are involved.
• Customizable to Your Needs – While Word comes with built-in styles, you can also customize them to match your specific needs. This flexibility allows you to create documents that align with your unique preferences.

To learn more, see Microsoft’s article on how to customize or create new styles.

The OneDrive homepage isn’t just for simple file access; it’s a central hub for efficiently managing your files across Microsoft 365, regardless of their source. Think of it as a one-stop shop for all of your files. Plus, you can easily access OneDrive within Outlook and Teams (left navigation pane), streamlining your file management process.

Homepage Layout

The homepage features:

1. Add New: add new documents/folders or upload existing documents/folders.
2. Left navigation pane: various ways to browse your files.
3. For you: file recommendations designed just for you.
4. Recent: recent files where you can view all files or filter by application or person.

Continue reading “Explore the OneDrive homepage” →