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University Shred Day on Oct. 19

Posted on by the editors

K-State is planning a University Shred Day for university paper records 9 a.m.- 4 p.m. Tuesday, Oct. 19. Departments will be asked to place their paper documents with personal identity information (Social Security numbers, birth dates, credit card numbers, etc.)  in designated bags to be delivered to one of two trucks located on campus. If departments can’t bring their documents, iTAC staff will be available for pickup. Please do not leave bags for shredding unattended in the hallways.

Documents to shred include Scantron forms; greenbar grade sheets; rosters printed from K-State Online, iSIS, SIS, etc.; student papers with personal identity information and grades; data with credit card information; personnel files; and more.

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New IT security policy requires removal of data before disposing of media

Posted on by Harvard Townsend (harv@ksu.edu)

To protect sensitive university data from unauthorized disclosure when the media that stores the data is disposed of or reused, K-State’s new Media Sanitization and Disposal Policy is now in effect and has been published in the university’s PPM.

“Media sanitization” is a process by which all data are permanently removed from storage media in a manner that prevents their recovery. This applies to anything that can store data — computer hard drives, CDs and DVDs, backup tapes, USB flash drives, and even paper. We can employ the most strict security controls to protect data while in our possession, but it is all for not if the data remain on a computer hard drive when that system is disposed of, recycled, or reused.

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