K-State is planning its annual Shred Day for university paper records. The event is scheduled:
- 10 a.m.- 1 p.m. Tuesday, Oct. 15, on the Manhattan campus (2 sites)
— at Dole Hall, and east of the K-State Student Union on Mid-Campus Drive - 10 a.m.-noon Tuesday, Oct. 15, on the Salina campus
— loading area between the east and west wings of the Technology Center. Departments that cannot bring their documents to the loading area can contact Information Systems, 785-826-2666.
Departments will be asked to place paper documents with personal identity information — such as Social Security numbers, birth dates, credit card numbers, etc. — in designated bags (boxes or plastic bags labeled for Shred Day) to be delivered to trucks at the above locations. Please limit the amount in each receptacle to less than 25 pounds.
Departments that cannot bring paper documents to designated areas may contact iTAC, 785-532-4918, to schedule a time and location for pickup. For security reasons, do not leave collection bags or materials for shredding unattended in the hallways. Departmental contacts will be asked to sign an authorization document giving permission to Document Resources, Inc. to accept, destroy and recycle materials.
Documents to shred include:
- Scantron forms
- Greenbar grade sheets
- Rosters printed from K-State Online, iSIS, SIS, etc.
- Student papers with personal identity information and grades
- Data with credit card information
- Personnel files
- Other sensitive papers with identity or financial information
Before destroying any documents, departments should review the Retention of Records policy. The length of time to retain specific documents is available from the Records Retention and Disposition Schedule. For additional clarification about the Records Retention and Disposition Schedule, contact Cliff Hight, university archivist (785-532-3420, chight@k-state.edu).
Document Resources Inc. is on state contract, so pickup of documents is available at other times during the year.
