As part of Records and Information Management Month, the K-State Libraries and the Division of IT collaborate to illuminate crucial aspects of records and information management. This article focuses on defining the types of transitory records and how to dispose of the records properly.
Examples of Transitory Records
- Announcements and notices of a general nature
- Blank forms
- Convenience or duplicate copies
- Drafts
- Messages where the information has no operational value
- Superseded lists
- In-house publications that are obsolete, superseded or otherwise no longer useful
Disposal of Transitory Records
Transitory records have no ongoing operational, informational, evidential, or historical value. As a general rule, destroy transitory records as soon as they have served their primary purpose. The following are examples of transitory records that can be discarded:
- Notices – once the event has taken place, unless you are the originator
- Preliminary drafts – when the final version of a document is issued
- “FYI” – when no longer referenced
- “cc” copies – when the issue is resolved or concluded
- Snapshots or printouts: when the database is updated/rolled over
Upcoming RIM Events:
- RM101 — April 19: 2-3:30 p.m., via Zoom.
- RM101 — April 23: 11:30-1 p.m., Hale Library 581 and via Zoom.
- Shred Day — April 24, 9–11:30 a.m.
To attend the RM 101 events in person or via Zoom, you must register for the sessions in HRIS under KSU Training Enrollment.
For more information, visit the Records Management website. If you have questions about records and information management, contact Danielle Hall (dnhall@ksu.edu), University Records Manager.
