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IT News

Author: Cathy Rodriguez

How to identify CEO fraud

CEO fraud is when cybercriminals attempt to impersonate senior executives to deceive employees into transferring funds or sensitive information.

These fraudsters target specific employees with personalized emails, usually asking their victims to complete a business activity such as paying a bill. They learn as much as possible about their targets and organization to make the emails more convincing. They can obtain this information from websites and social media sites. For example, LinkedIn provides them with a plethora of information about a target, such as job history, connections with colleagues and even samples of how they write. Continue reading “How to identify CEO fraud”

Use Microsoft Word’s styles feature to help keep the formatting of your documents consistent

Word Styles are a predefined combination of fonts, sizes, colors, and spacing that you can apply to your text with one click. Instead of manually formatting each section of your document, you apply a style to headings, subheadings, body text, and more. This standardizes your formatting and creates a cohesive look.

The following are some of the benefits of using styles:

  • Consistency Across Documents – One of the biggest benefits of using Word Styles is ensuring consistency across all of your documents.
  • Saves time – Using stylesIt  saves you time by not having to manually apply formatting in your documents.
  • Easily generate a table of contents – Using styles allows you to generate a table of contents. Word can recognize your headings and automatically organize them into a clickable list, helping readers jump to specific sections without scrolling through the entire document.
  • Global Updates – If you need to change the appearance of your entire document—like switching to a different font or adjusting heading colors—you can do so easily with Word Styles. Instead of updating each section manually, simply modify the style, and Word will update all instances of that style in the document.
  • Supports Collaboration – When multiple people are working on the same document, using Word Styles ensures everyone adheres to the same formatting rules. This keeps the document uniform, no matter how many people are involved.
  • Customizable to Your Needs – While Word comes with built-in styles, you can also customize them to match your specific needs. This flexibility allows you to create documents that align with your unique preferences.

To learn more, see Microsoft’s article on how to customize or create new styles.

 

Explore the OneDrive homepage

The OneDrive homepage isn’t just for simple file access; it’s a central hub for efficiently managing your files across Microsoft 365, regardless of their source. Think of it as a one-stop shop for all of your files. Plus, you can easily access OneDrive within Outlook and Teams (left navigation pane), streamlining your file management process.

Homepage LayoutMicrosoft New Homepage Layout

The homepage features:

  1. Add New: add new documents/folders or upload existing documents/folders.
  2. Left navigation pane: various ways to browse your files.
  3. For you: file recommendations designed just for you.
  4. Recent: recent files where you can view all files or filter by application or person.

Continue reading “Explore the OneDrive homepage”

Install Microsoft 365 Apps for free

K-State faculty, staff, and students can download Microsoft 365 Apps for free. Apps can be installed on up to five PCs or Macs, five tablets, and five phones. There are both desktop and mobile versions.

Installation instructions

  1. On the App Launcher, click the Microsoft 365 button.

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  2. In the upper-right corner, click the Install and more button.
  3. Click Install Microsoft 365 apps.
  4. Under Office Apps and devices, click Install Office.
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  5. Click Allow to allow downloads.
  6. Open the file that is downloaded to your Downloads folder.
  7. On the Do you want to allow this app to make changes to your device page, select Yes to begin installation.

See Microsoft’s instructions to install the apps on your mobile device.

If you have any questions, contact the IT Service Desk:

IT Training resources

""Visit The Division of IT training page to see various training opportunities. The following is a glimpse of what you can find there:

Visit the IT training site to see more resources.

Reminder: K-State upgrading KSIS and HRIS systems

""On Sept. 20, The Division of Information Technology will upgrade HRIS and KSIS to PeopleTools 8.60. All KSIS and HRIS processes will stop by 6 p.m. Friday, Sept. 20, and will resume by 9  p.m. Sunday, Sept. 22. 
Users will notice several enhancements with the upgrade, including:
  • Fresh Look: updated and modernized layout.
  • Improved Search: search options are now global and customizable.
  • Behind-the-Scenes Updates: improvements in system management, integration, security, and privacy.

Thank you for your patience as we work to maintain our IT systems.

Microsoft’s Create Platform offers customizable templates for various Microsoft 365 apps

Microsoft Create offers an extensive variety of templates beyond the default options available within Microsoft’s applications. Whether creating a presentation, planning a project, or working on documentation, the Microsoft Create platform offers professionally designed customizable templates to meet your needs. There are Word, Excel, PowerPoint, Loop templates, and more.

Note: The Designer and Clipchamp apps aren’t currently available at K-State. However, you can access them for free using a personal Microsoft account.

Don’t worry if you don’t have design expertise. Microsoft Create is designed to be user-friendly, allowing you to easily create professional-looking content. Simply explore the templates and get started. Using these templates will not only enhance your levels of efficiency, creativity, and collaboration but also make your work look polished and professional.

If you have any questions about Microsoft Create, submit them to the KSU Teams Support channel.

Spot the scam: how to stay safe online

""Social media has become a central part of many of our daily lives which makes it a prime target for scammers to carry out their fraudulent activities. One step to protect yourself is by staying aware of their scam tactics such as fraudulent ads, fake giveaways, romance scams and more.

The following are some tips to help you stay safe online:

  • Watch for red flags in messages – Scammers often send messages that look like they’re from someone you know or trust. These messages might ask for personal information, like your password, Social Security number, banking details or try to get you to click on a suspicious link.Be cautious if:
    • You receive unsolicited messages or friend requests from people you don’t know.
    • The message seems urgent or too good to be true.
    • The person asks for money, especially through gift cards or wire transfers.
    • The language or tone doesn’t sound like the person you know.
  • Be suspicious of unverified accounts – Before you trust a profile or page, check for verification. Official accounts often have a verification badge—a blue checkmark on platforms like Facebook or X (formerly Twitter). Scammers sometimes create fake accounts that look almost identical to real ones. Look for these signs of a fake account:
    • The username or handle is slightly off (e.g., extra letters or numbers).
    • The account has few followers or posts.
    • The content is repetitive or copied from other sources.
  • Question unsolicited offers – If you receive an unexpected offer for a prize, job, or investment opportunity, proceed with caution. Scammers often lure victims with promises of easy money or amazing deals.
  • Avoid clicking suspicious links – Links in posts, messages, or ads can lead to harmful websites designed to steal your information. These sites might look like real ones but will ask you to log in or enter sensitive information. Protect yourself by:
    • Hovering over links to see where they actually lead before clicking.
    • Avoiding links that shorten or obscure the real destination.
    • Only logging in to websites by typing the URL directly into your browser.
  • Don’t share too much personal information – Scammers can use your publicly shared information to target you more effectively. Be careful about what you post on your profile and in your posts. Limit the personal details you share, such as:
    • Your phone number, address, or email.
    • Information about your family, like your mother’s maiden name.
    • Details about your daily routines or travel plans.

Stay safe, and think before you click!

Free IT equipment checkout for students, faculty and staff

The Sunderland Foundation Innovation Lab offers a variety of IT equipment that students, faculty and staff can check out for free. Available equipment includes laptops, digital camcorders and cameras, projectors and more.

Equipment reservations can be made by calling 785-532-4918 or emailing
itcheckout@k-state.edu. Equipment can be picked up at the Sunderland Foundation Innovation Lab, Hale Library, Room 235.

Please bring the following with you when you come to checkout equipment:

  • Your eID
  • Your WID
  • Your K-State ID card
  • A direct phone number where you can be reached

See the Equipment Checkout website for details on policies, procedures, and available equipment. Office hours: M-F, 8 a.m. to 5 p.m.

K-State upgrading KSIS and HRIS systems

""On September 20, the Division of Information Technology will upgrade HRIS and KSIS to PeopleTools 8.60. Upgrades are an important part of the university’s operations and tie into our strategic objective of maintaining operational excellence and improving the overall student and employee experience. Users will notice several enhancements, including:
  • Fresh Look: updated and modernized layout.
  • Improved Search: search options are now global and customizable.
  • Behind-the-Scenes Updates: improvements in system management, integration, security, and privacy.
The project team includes staff from Admissions, Budget Office, Financial Aid, Graduate School, Human Resources, Information Technology, Registrar’s Office, and Student Financials. The team has been engaged in testing across the HRIS and KSIS systems.