Kansas State University

Microsoft Teams is a hub for collaboration, allowing you to streamline communication, file sharing, and project management. Whether you’re new to Teams or looking to sharpen your skills, these tips can help you work more efficiently and stay organized.

Organize channels with tabs

Add tabs at the top of your team channels for quick access to important files, apps, or websites. Tabs let you bring the tools you use most right to where you collaborate.

To add a tab  Click the “+” button at the top of any channel and then select what you would like to add.

Use @Mentions to flag someone’s attention

Need someone’s immediate input? Use @mentions to notify team members or groups. When you type “@” followed by their name, Teams will send them an alert, making sure they see your message. You can @mention the whole team, a specific channel, or an individual.

Avoid overusing @mentions to prevent overwhelming your colleagues with notifications. Continue reading “Boost your Microsoft Teams skills with these quick tips” →

Stay on track and minimize interruptions by customizing your notifications in Microsoft Teams.

Open settings

1. Click the 3 dots in the upper-right corner of the Teams app.
2. Click Settings and then on the left navigation, click Notifications and activity.
   

Continue reading “Personalize your notifications in Microsoft Teams” →

Microsoft has introduced a new Planner in Teams. This is the first step in their strategy to integrate all of their task management tools: To Do, Planner and Project on the web.

Exploring the Planner app interface

On the left navigation pane you will find:

• My Day – Includes any tasks that are due today and tasks you choose to add for the day.
• My Tasks – aggregates tasks from Loop, Teams meetings notes, and flagged emails. You can also add private tasks in this view.
• My Plans – combines tasks from To Do lists, Planner plans and Project for web projects.

Continue reading “New Microsoft Planner is available in Teams” →

Microsoft Teams offers a diverse array of features designed to supercharge your productivity and foster seamless collaboration

• Use shortcuts for faster navigation.
  • Control or Command + E – jumps to the search bar.
  • Control or Command + / – displays  a list of all of commands
  • Control or Command + [number] – opens items on the left navigation bar.
    Example: Control or Command +1 opens activity, Control or Command + 2 opens chat, etc.
  • Clean up lengthy links – Control-KL
  • See the Shortcuts for Microsoft Teams article to learn more.
• Filter messages, people, files – type your keyword or phrase in the search bar. You can then filter by message, people, or files. See the New and improved search results experience on Microsoft Teams article to learn more.
• Share to Outlook – Hover over the message, click the 3 dots and then click Share to Outlook.
• Use tags to group people in a team – Team administrators can create tags that allow you to quickly reach a group of people by using the tag instead of having to reach them individually. Click the 3 dots next to the channel name and then click Manage Tags. See the Using Tags in Teams to learn all about it.
• Pop out chats or apps – in the upper-right corner of the window click the pop out button (arrow).
• Chat with yourself – this may seem odd, but it it is really helpful to send yourself reminders, save a website address, and more. You can also add Loop components. It’s also an easy way to quickly create a task list.
• Schedule chats – Right-click the send button to schedule a chat..
• History – Hover over the back arrow and you’ll see recent sites you have visited.
• Reorder teams – drag and drop Teams into any orde

If you have any questions about Microsoft Teams, join the KSU Teams Support channel.