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IT News

Author: Cathy Rodriguez

Explore the OneDrive homepage

The OneDrive homepage isn’t just for simple file access; it’s a central hub for efficiently managing your files across Microsoft 365, regardless of their source. Think of it as a one-stop shop for all of your files. Plus, you can easily access OneDrive within Outlook and Teams (left navigation pane), streamlining your file management process.

Homepage LayoutMicrosoft New Homepage Layout

The homepage features:

  1. Add New: add new documents/folders or upload existing documents/folders.
  2. Left navigation pane: various ways to browse your files.
  3. For you: file recommendations designed just for you.
  4. Recent: recent files where you can view all files or filter by application or person.

Continue reading “Explore the OneDrive homepage”

Install Microsoft 365 Apps for free

K-State faculty, staff, and students can download Microsoft 365 Apps for free. Apps can be installed on up to five PCs or Macs, five tablets, and five phones. There are both desktop and mobile versions.

Installation instructions

  1. On the App Launcher, click the Microsoft 365 button.

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  2. In the upper-right corner, click the Install and more button.
  3. Click Install Microsoft 365 apps.
  4. Under Office Apps and devices, click Install Office.
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  5. Click Allow to allow downloads.
  6. Open the file that is downloaded to your Downloads folder.
  7. On the Do you want to allow this app to make changes to your device page, select Yes to begin installation.

See Microsoft’s instructions to install the apps on your mobile device.

If you have any questions, contact the IT Service Desk:

IT Training resources

""Visit The Division of IT training page to see various training opportunities. The following is a glimpse of what you can find there:

Visit the IT training site to see more resources.

Reminder: K-State upgrading KSIS and HRIS systems

""On Sept. 20, The Division of Information Technology will upgrade HRIS and KSIS to PeopleTools 8.60. All KSIS and HRIS processes will stop by 6 p.m. Friday, Sept. 20, and will resume by 9  p.m. Sunday, Sept. 22. 
Users will notice several enhancements with the upgrade, including:
  • Fresh Look: updated and modernized layout.
  • Improved Search: search options are now global and customizable.
  • Behind-the-Scenes Updates: improvements in system management, integration, security, and privacy.

Thank you for your patience as we work to maintain our IT systems.

Microsoft’s Create Platform offers customizable templates for various Microsoft 365 apps

Microsoft Create offers an extensive variety of templates beyond the default options available within Microsoft’s applications. Whether creating a presentation, planning a project, or working on documentation, the Microsoft Create platform offers professionally designed customizable templates to meet your needs. There are Word, Excel, PowerPoint, Loop templates, and more.

Note: The Designer and Clipchamp apps aren’t currently available at K-State. However, you can access them for free using a personal Microsoft account.

Don’t worry if you don’t have design expertise. Microsoft Create is designed to be user-friendly, allowing you to easily create professional-looking content. Simply explore the templates and get started. Using these templates will not only enhance your levels of efficiency, creativity, and collaboration but also make your work look polished and professional.

If you have any questions about Microsoft Create, submit them to the KSU Teams Support channel.

Spot the scam: how to stay safe online

""Social media has become a central part of many of our daily lives which makes it a prime target for scammers to carry out their fraudulent activities. One step to protect yourself is by staying aware of their scam tactics such as fraudulent ads, fake giveaways, romance scams and more.

The following are some tips to help you stay safe online:

  • Watch for red flags in messages – Scammers often send messages that look like they’re from someone you know or trust. These messages might ask for personal information, like your password, Social Security number, banking details or try to get you to click on a suspicious link.Be cautious if:
    • You receive unsolicited messages or friend requests from people you don’t know.
    • The message seems urgent or too good to be true.
    • The person asks for money, especially through gift cards or wire transfers.
    • The language or tone doesn’t sound like the person you know.
  • Be suspicious of unverified accounts – Before you trust a profile or page, check for verification. Official accounts often have a verification badge—a blue checkmark on platforms like Facebook or X (formerly Twitter). Scammers sometimes create fake accounts that look almost identical to real ones. Look for these signs of a fake account:
    • The username or handle is slightly off (e.g., extra letters or numbers).
    • The account has few followers or posts.
    • The content is repetitive or copied from other sources.
  • Question unsolicited offers – If you receive an unexpected offer for a prize, job, or investment opportunity, proceed with caution. Scammers often lure victims with promises of easy money or amazing deals.
  • Avoid clicking suspicious links – Links in posts, messages, or ads can lead to harmful websites designed to steal your information. These sites might look like real ones but will ask you to log in or enter sensitive information. Protect yourself by:
    • Hovering over links to see where they actually lead before clicking.
    • Avoiding links that shorten or obscure the real destination.
    • Only logging in to websites by typing the URL directly into your browser.
  • Don’t share too much personal information – Scammers can use your publicly shared information to target you more effectively. Be careful about what you post on your profile and in your posts. Limit the personal details you share, such as:
    • Your phone number, address, or email.
    • Information about your family, like your mother’s maiden name.
    • Details about your daily routines or travel plans.

Stay safe, and think before you click!

Free IT equipment checkout for students, faculty and staff

The Sunderland Foundation Innovation Lab offers a variety of IT equipment that students, faculty and staff can check out for free. Available equipment includes laptops, digital camcorders and cameras, projectors and more.

Equipment reservations can be made by calling 785-532-4918 or emailing
itcheckout@k-state.edu. Equipment can be picked up at the Sunderland Foundation Innovation Lab, Hale Library, Room 235.

Please bring the following with you when you come to checkout equipment:

  • Your eID
  • Your WID
  • Your K-State ID card
  • A direct phone number where you can be reached

See the Equipment Checkout website for details on policies, procedures, and available equipment. Office hours: M-F, 8 a.m. to 5 p.m.

K-State upgrading KSIS and HRIS systems

""On September 20, the Division of Information Technology will upgrade HRIS and KSIS to PeopleTools 8.60. Upgrades are an important part of the university’s operations and tie into our strategic objective of maintaining operational excellence and improving the overall student and employee experience. Users will notice several enhancements, including:
  • Fresh Look: updated and modernized layout.
  • Improved Search: search options are now global and customizable.
  • Behind-the-Scenes Updates: improvements in system management, integration, security, and privacy.
The project team includes staff from Admissions, Budget Office, Financial Aid, Graduate School, Human Resources, Information Technology, Registrar’s Office, and Student Financials. The team has been engaged in testing across the HRIS and KSIS systems.

Welcome to the fall semester from the IT Service Desk

""Kick off your semester with technology tools and support from the IT Service Desk. Explore a range of free resources and services available to students, faculty and staff.

  • Microsoft 365 – an office collaboration suite that includes tools such as email, calendar, office applications, file storage space, Teams, and more. You can access the suite from your desktop, web browser, or phone.
    • Get a free copy of Microsoft 365 apps for personal use on up to 5 PCs or Macs, 5 tablets, and 5 phones. See the installation instructions for Mac, Windows, and mobile devices.
  • Qualtrics survey system – a comprehensive survey tool with more than 90 question types, simplified reporting tools, online training modules, a library of surveys to peruse, and more. Faculty/staff and authorized students can use the Qualtrics Survey System.
  • Zoom– a full-featured video collaboration tool that you can use to meet virtually. Use Zoom to set up an online staff meeting, a presentation or training session, a class group meeting, and more. See the Using Zoom guide to get started.
  • Remote access to software – Remote access to software in the K-State computer labs allows students to use specialized software and avoid having to purchase themselves. Popular software includes SAS, SPSS, Mathematica, and Matlab.To learn how to access the software, visit the Remote Access page.
  • Get IT Help

More IT resources for K-Staters are on the Welcome to IT at K-State website.

Find contact information for K-Staters using the K-State People Search Directory

Would you like to contact someone at K-State but don’t have their contact information? Use the K-State People Search Directory to find contact information for students, faculty, and staff.

To access the directory, visit the K-State People Search Directory or type in your search at the top of any K-State web page and select the people tab.

People Search Directory webpage

Student information

Student personal information will not be shown unless you are signed in with your K-State credentials. If you are signed in, the following information will be displayed:

    • Name (preferred name)
    • Student Classification (e.g., Freshman, Sophomore, Junior, Senior)
    • Major
    • Email

Faculty/staff information

The following information is displayed in faculty and staff search results:

  • Name
  • Title – Department
  • Office address and phone number

Email addresses aren’t displayed unless you are signed in with your email credentials. However, you can still send a message to the desired person using the Message button.

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Questions

If you have any questions about the K-State People Search Directory, contact the IT Service Desk: