Kansas State University

search

IT News

Category: Uncategorized

First issue of the SSC-Navigate Newsletter is now available

Posted on by Christine Doucette

The K-State Student Success Collaborative-Navigate is a suite of technology tools designed to provide students with a coordinated care network. The SSC-Navigate tools include predictive analytics, major explorer, course analysis, advisor and tutor scheduling, and much more. The goal is to help student success professionals be increasingly connected, proactive, and guided by data.

If you currently use SSC-Navigate, please check out the inaugural issue of our SSC-Navigate News to learn about what is new in the platform, including: Continue reading “First issue of the SSC-Navigate Newsletter is now available” →

Zoom security features updated

Posted on by Division of Information

Last summer, Zoom informed account holders that the company would be enforcing new  security requirements. Before the implementation date, Zoom received feedback from their educational users and decided not to universally enforce the security features. Instead, Zoom provided account administrators the ability to set their own security requirements. Currently, the security provision enforced on KSU Zoom accounts is to require the host of a meeting to sign in using K-State authentication.  After a review of the security options, K-State will be employing additional security features listed below on Jan. 11.

Require passcodes — A passcode is shared with meeting attendees so they can join a meeting.  This will be set as default for all meetings. The meeting host will have the ability to opt-out. 

Enable waiting rooms — The waiting room allows the host to control when a participant joins a meeting. Set as default for all meetings. The meeting host will have the ability to opt-out. 

Enable authentication requirements so that meeting hosts can choose to restrict access to only KSU zoom users if needed.   

See Zoom’s Webinar and Meeting Passcode page about user passcodes and Zoom’s Waiting Room page scroll to user.

Other best practices for securing Zoom meetings are available here.

 

 

Retention schedule for Zoom recordings

Posted on by Ryan Leimkuehler

On Jan 4, 2021, K-State instituted a 180-day retention policy for Zoom cloud recordings.

Beginning Monday, July 5, 2021, all recordings older than 180 days (Jan. 4, 2021, or older) will be automatically moved to Zoom Trash. Going forward, all Zoom cloud recordings will be deleted from Zoom cloud storage 180 days from the date of creation. These recordings will be moved to the Zoom Trash folder and will be available for 30 additional days for recovery before permanent deletion.

Recordings that need to be kept beyond 180 days should be downloaded from Zoom and stored on your own local storage or in a different cloud location such as YouTube, OneDrive, or Mediasite. Zoom recordings created by using the ‘Record on this computer’ option are stored locally on your computer and are exempt from the 180-day retention policy.

Zoom has an article on how to delete local or cloud recordings.

Remember some recordings may fall under public records and retention laws, visit the official university retention schedule database for guidance. If you have additional records questions, please contact Ryan Leimkuehler the University Records Manager at rleimkue@ksu.edu.

Dec. 15: Grade submission deadline for fall 2020

Posted on by Cathy Rodriguez

Grades for the fall 2020 term are due by 5 p.m. CDT, Tuesday, Dec. 15 for term courses with final exams given Monday, Dec. 7 – Friday, Dec. 11.

Grade rosters were available in KSIS for grade entry after 5 p.m. CST, Friday, Dec. 4.

Students will be able to view grades for regular courses in KSIS starting after 8 a.m. CST, Wednesday, Dec. 16.

See the Final Grade Submission information for Fall 2020 for more information about grade submission deadlines.

Dec. 14: Microsoft Teams Essentials training

Posted on by Robert Howard

Teams logoMicrosoft Teams Essentials training is scheduled 2-3:30 p.m. Monday, Dec. 14.

Register for the Microsoft Teams training course and learn ways to be more efficient in our teaching, learning, and remote work environments.

You can also arrange a training session for groups (departments, units, teams, etc.). Complete the group registration form if you are interested in scheduling a group training session.

Help with Microsoft Teams

A team has been created within Microsoft Teams to provide training and support for K-Staters. Sign in to Microsoft Teams and join the team using this link.

Benefits of using Microsoft Teams

  • Reduce the number of emails filling up your Inbox
  • Provides an alternative tool for web conferencing
  • Slick video/calls – without picking up a phone
  • Chat can occur in small and large groups
  • Quick turnaround time on some tasks
  • Use of Microsoft Teams does not require the use of VPN or remote desktop applications.

IT Update: November 2020

Posted on by Division of Information
November brings the last day of on-campus classes on November 20, along with graduation ceremonies on November 20-22. IT continues to work on a large scale and small scale infrastructure projects.
Large Scale Projects and Renovations
  • Hale Library – basement, 4th, and 5th floors
  • McCain Auditorium Expansion
  • Multicultural Center
  • Athletics – South Endzone expansion

Smaller Scale Infrastructure Projects

  • Fairchild – multiple room upgrades
  • ICE – clinical recording system
  • Polytechnic – preparation for Core upgrades over Winter Break
  • Vet Med complex – multiple projects
  • Athletics – multiple projects

The Financial Information System (FIS) will be unavailable from 6 p.m. Saturday, November 21, through 6 p.m., Sunday, November 22. Once the monthly maintenance is complete, FIS will available for your use.

HRIS, KSIS, and DARS will be unavailable from midnight – 4 a.m. Sunday, December 6. Maintenance will be performed on the Oracle PeopleSoft systems.

The Division of Information Technology had to increase the Cybersecurity Awareness Training’s licensing, which was a good thing for security, yet bad for customer service. The training is available from Canvas. If you have not completed the training, the link is available here.

On Monday, November 9, K-Staters were bombarded with a phishing scam that replicated the sign in page. When signing in to the link, there was a request for the user’s social security number. If you fell prey to the scam, please read the article and follow the suggestions to reduce the possibility of identity theft.

Continue reading “IT Update: November 2020” →

IT Update: September 2020

Posted on by Division of Information

They’re back! The fall semester is well underway. The Division of Information Technology (IT) continues to upgrade the network infrastructure across campus, troubleshoot classroom technology when needed, collaborate on cleaning protocols for classroom and lab spaces, provide training for teaching, learning, campus operations, and more. 

The Network and Telecommunications team has been working on several projects across campus, including:
  • Ongoing renovations in Hale Library, McCain, and the Southside expansion at Bill Snyder Family Stadium
  • Infrastructure upgrades in ICE Hall, Polytechnic campus, VetMed complex, Unger, and Pat Roberts Hall
  • Working with various departments and the Academic and Student Technology group on AV equipment installs for the Manhattan and Olathe campuses

Continue reading “IT Update: September 2020” →

Location of computers and print stations on campus

Posted on by Division of Information

With the return to campus, there are specific locations for publicly available computers and print stations.

Windows and Mac computer stations are available in Hale Library (Windows on 1st and 2nd floors, Macs on 2nd floor) and in the K-State Student Union. The Mac computers in Hale Library have Adobe Creative Cloud software. A large format scanner is available on the second floor of Hale and can be used to scan maps, CAD drawings, posters, newspaper articles and more.

There are black and white and multifunction printers available on the first and second floors of Hale Library.  Justin lobby has a black and white printer. Color printing is available on the 1st and 2nd floor of Hale Library and Weigel Library in the Pierce Information Commons just outside of room 0081. Weigel Library also supports 11″x17″ paper printing. The K-State Student Union has a black and white printer on the first and ground floors. See the printing on campus page.

In Cardwell Library, there is a black and white multifunction printer and three lab computers. The printer and one lab computer are located in the corridor, Cardwell 105C. The other lab computers are available in the main library space, Cardwell 105.

Centrally supported computer labs located in Calvin 306, Calvin 318 and Dickens 001A and the Media Center in Seaton 001 are closed for the Fall 2020 semester.

Students who need specific software for class such as SAS or SPSS, should check out remote access to software.

Canvas-Zoom integration link is broken within Canvas

Posted on by Academic and Student Technology

The Canvas-Zoom integration link within Canvas is currently not working because of a security change in some web browsers like Firefox and Chrome.

To fix this issue in your browser, follow the step-by-step instructions in the ServiceNow article, Canvas embedded content displaying incorrectly due to new SameSite restriction.

You can still access Zoom outside of Canvas by going to ksu.zoom.us. Continue reading “Canvas-Zoom integration link is broken within Canvas” →