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Category: Office 365

July 26: Explore Microsoft Excel (basic training)

An introductory training for Microsoft Excel is scheduled 1:30-3:30 p.m. Friday, July 26, in 306 Calvin.

""About Microsoft Excel

Microsoft Excel is the foremost spreadsheet program in use today.

It is commonly used to…

  • Conduct calculations
  • Clean data
  • Graph or plot data (to identify data patterns)
  • Create data visualizations (both static and interactive)
  • Apply visual styles to data tables and data visualizations
  • Create interactive data visualizations (interactive pivot tables, interactive dashboards with sliders, and others)
  • Create simple macros for continuing data handling (with Visual Basic programming language)
  • Process data for analytics in other software programs
  • Enable the share-ability of information
  • Access online survey data (in analyze-able format), and more…

Continue reading “July 26: Explore Microsoft Excel (basic training)”

May 3: Microsoft Visio Pro training

An introductory training for Microsoft Visio Pro is scheduled 1:30-3:30 p.m. Friday, May 3, in 306 Calvin.

About Microsoft Visio Pro

Microsoft Visio Pro is a common diagramming tool that enables the creation of vector graphics.

Some common examples include the following:

  • flowcharts to describe work or research processes
  • basic diagrams
  • BPMN (Business Process Model and Notation) diagrams (with built-in validation based on rule sets)
  • database systems
  • floor plans
  • network designs
  • data-created visuals (with uploaded Excel spreadsheets used in Visio templates from MS Visio Online and / or the Excel back stage)
  • automapping of websites to three levels
  • And more

Continue reading “May 3: Microsoft Visio Pro training”

Malware filtering applied to email attachments

Office 365 and Outlook logosIn an ongoing effort to keep K-State’s systems and services safe, malware filtering has been activated for K-State’s email. The filter protects the mail system and individual mailboxes from malicious software by blocking attachments that are commonly used to transmit viruses or malicious software.

The malware filtering is applied to all K-State email: Office 365 webmail and Outlook. All incoming and outgoing email is filtered. Go to File Attachment Types Blocked By K-State Email to view a complete listing of the filetypes currently being blocked, along with common file extensions for the specific filetypes. Continue reading “Malware filtering applied to email attachments”

Office 365: Email-retention settings activated Friday evening

By Information Technology ServicesOffice 365 logo

Office 365 email-retention settings will be activated on the evening of Friday, June 29. Any messages in Deleted Items folder or Junk Email folder over 30 days will be removed. Move any messages you would like to retain into other folders or the Archive folder before the evening of Friday, June 29.

A couple of things to keep in mind:

  • Items will be automatically removed from your Deleted Items folder after 30 days. You can recover those removed items for up to 14 days after their removal. See the Knowledge Base article on restoring deleted items.
  • Items will be automatically removed from your Junk Email folder after 30 days.

Contact the IT Help Desk, 785-532-7722, if you need help with your email.

The retention settings govern the automatic management of emails that have been moved to the Deleted Items folder and Junk Email folder. If you have questions about the retention policy, contact Greg Dressman, director of Enterprise Server Technologies, dressman@k-state.edu.

Office 365: Email-retention settings activated June 29

By Information Technology ServicesOffice 365 logo

Office 365 email-retention settings will be activated on the evening of Friday, June 29. These retention settings govern the automatic management of emails that have been moved to the Deleted Items folder and Junk Email folder.

A couple of things to keep in mind:

  • Items will be automatically removed from your Deleted Items folder after 30 days. You can recover those removed items for up to 14 days after their removal. See the Knowledge Base article on restoring deleted items.
  • Items will be automatically removed from your Junk Email folder after 30 days.

Contact the IT Help Desk, 785-532-7722, if you need help with your email.

If you have questions about the retention policy, contact Greg Dressman, director of Enterprise Server Technologies, dressman@k-state.edu.

Outlook on the Web (OWA) mobile apps to be retired on May 15

Microsoft is retiring Outlook on the Web (OWA) mobile apps for iPhone, iPad and Android on May 15, 2018. You should begin using the Outlook app for iOS and Android.

Mobile device requirements

  • Windows: Office Mobile applications (Word, Excel, PowerPoint, OneNote, Outlook Mail, and Outlook Calendar) require Windows 10.
  • iOS: Office for iPad and iPhone requires iOS 10.0 or later. Office for iPad Pro requires iOS 10.0 or later.
    Android: Office for Android can be installed on tablets and phones that meet the following criteria: running Android KitKat 4.4 or later version and have an ARM-based or Intel x86 processor.
    Mobile browsers: Any mobile browser supported by Microsoft may be used.

Office 365 App Launcher Updated

Microsoft released an update to the Office 365 App Launcher. The updated App Launcher provides a condensed view of apps and documents recently used.

App Launcher

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Your email, calendar, and tasks tiles have been merged into the Outlook tile. Calendar and Tasks are accessed from the switcher which is located at the bottom of the left navigation pane in the Outlook on the Web App.

App Switcher

 

 

You can add any tiles such as Calendar or Tasks to the App Launcher.

  1. Open your App Launcher.
  2. Click the All Apps link.
  3. Mouse over the app you want to pin to your App Launcher, click the three dots, and then click Pin to Launcher.
    Pin to Launcher

 

 

 

 

 

 

if you have any questions, contact the IT Help Desk (helpdesk@ksu.edu).

 

Manage your Outlook Inbox with the Focused Inbox feature

Microsoft continues to add features to help us manage our inboxes. They have had a feature called Clutter which is an email sorting tool that learns your email habits and then filters and moves low priority messages you typically ignore (not Junk mail) to the Clutter folder. You could help Clutter learn faster by dragging email from your Inbox to Clutter.

Microsoft is replacing the Clutter feature and switching to Focused Inbox. Once you enable the feature, your Inbox will have two tabs at the top — Focused and Other. You can teach Outlook what matters most to you by moving emails between Focused and Other, and setting overrides to make sure emails from certain senders always show up in a particular destination.

You can keep using the Clutter folder until it is no longer available or you can switch to the Focused Inbox now. Once you switch to Focused Inbox, messages will no longer be sent to your Clutter folder. Any messages already in your Clutter folder will remain there until you decide to delete or move them.

Turn on Focused Inbox in Outlook on the Web

  1. Click the Settings link.
  2. Click Display settings.
  3. On the menu, click Focused Inbox.
  4. Click Sort messages into Focused and Other.
  5. Click OK twice.

We are investigating if this will be available for the Outlook 2016 desktop client.

 

 

 

 

 

K-State’s Windows Software Update Service

by Information Technology Services

Make it easy to keep your computer safe with K-State’s Windows Software Update Service (WSUS). You can use WSUS to deploy and manage the distribution of the latest Microsoft product updates to K-State computers running Microsoft Windows. This service is only for K-State owned computers, and will only apply critical/security patches.

A patch is a small piece of software designed to mitigate risks or upgrade/update software. Security patches are designed to patch security holes that cause vulnerabilities within software. It is crucial for K-State’s computers to always be up-to-date on all critical/security patches so we are not vulnerable to malware attacks like the WannaCry ransomware attack that occurred in May.

The focus now is on reducing/eliminating unpatched University-owned systems and unpatched systems using the VPN to tunnel into campus. This will minimize the negative impact if a system is brought onto campus, becomes infected, and spreads the malware. ITS will continue to scan the network and block machines.

To setup WSUS, follow these step-by-step instructions. Setup will only take a couple of minutes.

If you need assistance contact your technical support staff or the IT Help Desk 785-532-7722.

What can Office 365 Groups do for you?

Office 365 is K-State’s email and calendar platform which includes a suite of apps and features geared toward productivity and collaboration.  Today’s highlighted feature is Office 365 Groups.

Office 365 Groups

Groups are a one-stop shop for collaboration, which bundle some of the Office 365 apps and features.  Apps and features included in Groups at K-State are:

Email 

  • Easily email a group of people without setting up a mailing list such as a listserv or distribution list.  Distribution list functionality is built into the group without requiring any special action.
  • Keep group related email together in the conversation-based group inbox which can be set to also deliver to personal inboxes.

Continue reading “What can Office 365 Groups do for you?”