Kansas State University

Tired of missing important emails in the sea of your inbox? Color coding can help. Microsoft Outlook offers a simple way to highlight messages based on sender, subject, or other details—turning chaos into clarity.

Here’s how to set it up in a few quick steps.

1. Click into your Inbox.
2. Click the View tab.
3. Choose View Settings.
4. Click Conditional Formatting.
5. Click +Add Rule and give your rule a name.
6. Select Font, then choose your color, style, and size.
7. Click Condition and set your filter—such as “From” a specific person or subject contains “Reminder.”
8. Click OK to save.

You’ve just created a color-coded rule that will apply to incoming emails matching your conditions.

Color coding works best when it’s intentional. Stick with a few key categories so your inbox doesn’t turn into a rainbow of confusion. If you have any questions, post your question in the KSU Teams Support team.

Microsoft 365, an office collaboration suite, is available for free for K-State students, faculty, and staff. It includes tools such as email, calendar, office applications, file storage space, and more. You can access the suite from your desktop, web browser, or phone.

What’s Included?

Microsoft 365 gives you access to a range of apps and services designed to simplify your workflow and spark your creativity. The following are a few of the basic apps:

• Microsoft Word for creating polished documents.
• Excel for crunching numbers and analyzing data.
• PowerPoint to design standout presentations.
• Outlook for managing your email and calendar.
• Teams for seamless communication and collaboration.
• OneDrive for secure file storage and easy sharing.
• OneNote for organizing information and collaborating with others.

Continue reading “Microsoft 365: Free for students, faculty and staff” →

K-State faculty, staff, and students can download Microsoft 365 Apps for free. Apps can be installed on up to five PCs or Macs, five tablets, and five phones. There are both desktop and mobile versions.

Installation instructions

1. On the App Launcher, click the Microsoft 365 button.
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2. In the upper-right corner, click the Install and more button.
3. Click Install Microsoft 365 apps.
4. Under Office Apps and devices, click Install Office.
   
5. Click Allow to allow downloads.
6. Open the file that is downloaded to your Downloads folder.
7. On the Do you want to allow this app to make changes to your device page, select Yes to begin installation.

See Microsoft’s instructions to install the apps on your mobile device.

If you have any questions, contact the IT Service Desk:

• Phone: 785-532-7722
• Submit a Help Ticket
• Walk-in: 2nd Floor, Hale Library

Microsoft Create offers an extensive variety of templates beyond the default options available within Microsoft’s applications. Whether creating a presentation, planning a project, or working on documentation, the Microsoft Create platform offers professionally designed customizable templates to meet your needs. There are Word, Excel, PowerPoint, Loop templates, and more.

Note: The Designer and Clipchamp apps aren’t currently available at K-State. However, you can access them for free using a personal Microsoft account.

Don’t worry if you don’t have design expertise. Microsoft Create is designed to be user-friendly, allowing you to easily create professional-looking content. Simply explore the templates and get started. Using these templates will not only enhance your levels of efficiency, creativity, and collaboration but also make your work look polished and professional.

If you have any questions about Microsoft Create, submit them to the KSU Teams Support channel.