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Category: Zoom

Live Transcription feature now available in Zoom

Posted on by Division of Information

Zoom now has a new “Live Transcription” feature which was enabled on K-State’s account on Jan. 25. Zoom Live Transcripts provides live automatic speech recognition transcripts in real-time for meetings and webinars.

The host of a meeting or webinar must enable the feature in their profile settings. Participants will be notified if Zoom Live Transcripts have been turned on for the meeting or webinar. Participants can choose whether or not to view the transcripts.

See the Zoom Live Transcripts knowledge base article for instructions on how to use this feature. If you have any questions, contact the IT Help Desk (helpdesk@k-state.edu).

NOTE: Zoom or Microsoft Teams automatic transcription provides value for all meetings, however, this feature is not a replacement for an accommodation. Meetings, classes or webinars that include one or more individuals with documented reasonable accommodations by the Student Access Center or Human Capital Services (such as remote real-time captioning or closed captioning) must include a live captioner and other accommodations as documented. Automatic transcription is not as reliable as professional services.

Zoom security features updated

Posted on by Division of Information

Last summer, Zoom informed account holders that the company would be enforcing new  security requirements. Before the implementation date, Zoom received feedback from their educational users and decided not to universally enforce the security features. Instead, Zoom provided account administrators the ability to set their own security requirements. Currently, the security provision enforced on KSU Zoom accounts is to require the host of a meeting to sign in using K-State authentication.  After a review of the security options, K-State will be employing additional security features listed below on Jan. 11.

Require passcodes — A passcode is shared with meeting attendees so they can join a meeting.  This will be set as default for all meetings. The meeting host will have the ability to opt-out. 

Enable waiting rooms — The waiting room allows the host to control when a participant joins a meeting. Set as default for all meetings. The meeting host will have the ability to opt-out. 

Enable authentication requirements so that meeting hosts can choose to restrict access to only KSU zoom users if needed.   

See Zoom’s Webinar and Meeting Passcode page about user passcodes and Zoom’s Waiting Room page scroll to user.

Other best practices for securing Zoom meetings are available here.

 

 

Zoom: Security changes

Posted on by Christine Doucette

On Monday, September 27, Zoom was scheduled to enhance security measures by requiring all meetings to have a passcode, or a waiting room enabled.

After hearing from K-State and other Zoom customers, a decision has been made by Zoom to no longer enforce this security requirement at this time. Instead, IT staff from all K-State campuses will meet to discuss our security needs and determine the best course of action. Continue reading “Zoom: Security changes” →

Sept. 27: Zoom requires all meetings to have a passcode or a waiting room enabled

Posted on by Cathy Rodriguez

Starting Sept. 27, Zoom will be enhancing security measures by requiring all meetings to have a passcode, or a waiting room enabled.

Zoom is changing from using the term password to passcode. A passcode is shared with meeting attendees so they can join a meeting. Password will refer to your login credentials. This move aligns with security guidelines which tells you to never share your passwords.

By default, Zoom will enable a waiting room if you don’t have a passcode or a waiting room set. The waiting room allows you to control when a participant joins a meeting. You can admit attendees one at a time or hold all attendees in the waiting room and admit them all at once.

If you have an existing meeting scheduled and don’t want to use a waiting room, you will need to edit the meeting, add a passcode, and resend the meeting invite.

For more information, see Zoom’s FAQ Meetings Waiting Room and Passcode Requirements, July 2020 article. If you have any questions, contact the IT Help Desk (helpdesk@k-state.edu).

 

Zoom app within Canvas has been updated

Posted on by Academic and Student Technology

Earlier this week, the Canvas-Zoom integration link within Canvas was not working because of a security change in some web browsers like Firefox and Chrome. K-State IT staff has worked with Zoom to resolve the issue and update the Zoom app within Canvas.

What do I need to do?

If you previously had the Zoom app added to your course navigation, you will notice that it has been removed. You will now need to add the new Zoom app to your course.

  1. Open the Canvas course where you want to add Zoom.
  2. Select Settings.
  3. Select Navigation.
  4. Drag Zoom into the course navigation.
  5. Select Save.

For step-by-step instructions, view the How do I manage Course Navigation links guide.

Remember, you can still access Zoom outside of Canvas by going to ksu.zoom.us.

Reminder: May 30 is the deadline to update to Zoom 5.0

Posted on by Division of Information

On April 27, Zoom released Zoom 5.0 which provides enhanced security for meeting data. It is required to update to this version by May 30. After May 30, you will not be able to join meetings until you run the update. Zoom releases updates frequently. As of May 26, the latest update is 5.04.

It can be installed from your desktop client or from the Zoom Download Center.

Follow the instructions below to install the update from your desktop client:

  1. Open Zoom and sign in.
  2. In the upper-right corner, click your profile.
  3. Click Check for Updates.
  4. On the Update Available window, click Update and then click Install. 
  5. Follow the installation instructions and click Close when finished.

Continue reading “Reminder: May 30 is the deadline to update to Zoom 5.0” →

Zoom update available

Posted on by Division of Information

On April 27, an update to Zoom was released with enhanced video communications security. Beginning May 30, Zoom will be enabling GCM encryption across the Zoom platform to provide increased protection for meeting data.

The update can be installed from your desktop client or from the Zoom Downlaod Center. Follow the instructions below to install the update from your desktop client:

  1. Open Zoom and sign in.
  2. In the upper-right corner, click your profile.
  3. Click Check for Updates.
  4. On the Update Available window, click Update and then click Install. 
  5. Follow the installation instructions and click Close when finished.

Continue reading “Zoom update available” →

Zoom: Maintaining your privacy while sharing your screen

Posted on by Christine Doucette

As you continue to learn, teach, or work from home, you may need to share your computer screen with other Zoom meeting participants. Before you click the Share Screen button, protect your privacy by making sure you know exactly what you are sharing.

When you click on the Share Screen button at the bottom of the Zoom window, you can choose to share your full desktop or a specific window or application you have open on your computer. The best practice is to share only that specific window or application. Continue reading “Zoom: Maintaining your privacy while sharing your screen” →

Updating a security feature in Zoom

Posted on by Division of Information

Information Technology Services is continually updating the security of the tools we zoomprovide and use. A feature that we are implementing is masking the phone numbers of those who call into Zoom.

What change will you notice? When students, faculty, or staff join the audio portion of a Zoom call (meeting) using a phone, only the first 3 digits (area code) and last 3 digits of their phone number will be displayed. For example, 1785****123 will be displayed as the phone number.

This change is being made to avoid unnecessary disclosure of information that a K-Stater may want to be kept private.

NOTE: If individuals want to identify who is in the meeting, the host has the option of renaming the phone caller once they enter the meeting.

Update on Zoom security features

Posted on by Division of Information

zoomIn the past week, there has been a lot of news coverage regarding Zoom and security. Zoom is considered a best-in-class web conferencing platform because of its ease of use, cross-platform availability, and full features, including chat, screen sharing, recording, audio transcription, and being device-agnostic.

Eric Yuan, Zoom Founder, and CEO, in a message to users, identified security features that Zoom staffers fixed and those Zoom is actively addressing. What Zoom has done includes:

  • Developed a guide to address privacy issues
  • Clarified information on Zoom and encryption
  • Updated and clarified their privacy policy – emphasized that they do not nor have they ever sold user’s data, do not monitor meetings or the contents of meetings, and comply with applicable federal laws including GDPR and CCPA

There is a  pop-up notification from Zoom when new mandatory or optional updates are available.  When you receive a notification, run the update.

Continue reading “Update on Zoom security features” →