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Tag: Office 365

Software available to students, faculty, and staff

Posted on by Christine Doucette

K-State provides free and for-purchase software products to students, faculty, and staff. The goal is to make resources available to the K-State community to provide the necessary tools to reach academic, research, and work goals.

Microsoft 365 is one of the most popular resources at K-State. The free office collaboration suite includes tools like email, calendar, applications, and file storage space. You can access the suite from your desktop, web browser, or phone. To learn more, view the Microsoft 365 webpage.

All active K-State faculty and staff will have free Adobe Creative Cloud license access. Managers may request a license for their student employees if the Adobe Creative Clouds apps are required for their job functions. To request a license, complete the Adobe order form.

The Adobe Creative Cloud, including Acrobat Pro DC, is a set of over 20 applications and services that allows access to a collection of software used for graphic design, video editing, web development, photography, mobile applications, and some optional cloud services. You can download individual apps or the entire suite. View the Downloading Adobe Creative Cloud Suite knowledge base article to learn more.

Many other application licenses are free or can be purchased through K-State. Restrictions apply to some of the software. To learn more, view the Application Licenses webpage.

Malware filtering applied to email attachments

Posted on by Christine Doucette

Office 365 and Outlook logosIn an ongoing effort to keep K-State’s systems and services safe, malware filtering has been activated for K-State’s email. The filter protects the mail system and individual mailboxes from malicious software by blocking attachments that are commonly used to transmit viruses or malicious software.

The malware filtering is applied to all K-State email: Office 365 webmail and Outlook. All incoming and outgoing email is filtered. Go to File Attachment Types Blocked By K-State Email to view a complete listing of the filetypes currently being blocked, along with common file extensions for the specific filetypes. Continue reading “Malware filtering applied to email attachments” →

Office 365: Email-retention settings activated Friday evening

Posted on by Christine Doucette

By Information Technology ServicesOffice 365 logo

Office 365 email-retention settings will be activated on the evening of Friday, June 29. Any messages in Deleted Items folder or Junk Email folder over 30 days will be removed. Move any messages you would like to retain into other folders or the Archive folder before the evening of Friday, June 29.

A couple of things to keep in mind:

  • Items will be automatically removed from your Deleted Items folder after 30 days. You can recover those removed items for up to 14 days after their removal. See the Knowledge Base article on restoring deleted items.
  • Items will be automatically removed from your Junk Email folder after 30 days.

Contact the IT Help Desk, 785-532-7722, if you need help with your email.

The retention settings govern the automatic management of emails that have been moved to the Deleted Items folder and Junk Email folder. If you have questions about the retention policy, contact Greg Dressman, director of Enterprise Server Technologies, dressman@k-state.edu.

Office 365: Email-retention settings activated June 29

Posted on by Christine Doucette

By Information Technology ServicesOffice 365 logo

Office 365 email-retention settings will be activated on the evening of Friday, June 29. These retention settings govern the automatic management of emails that have been moved to the Deleted Items folder and Junk Email folder.

A couple of things to keep in mind:

  • Items will be automatically removed from your Deleted Items folder after 30 days. You can recover those removed items for up to 14 days after their removal. See the Knowledge Base article on restoring deleted items.
  • Items will be automatically removed from your Junk Email folder after 30 days.

Contact the IT Help Desk, 785-532-7722, if you need help with your email.

If you have questions about the retention policy, contact Greg Dressman, director of Enterprise Server Technologies, dressman@k-state.edu.

LISTSERV policy change goes into effect Oct. 2

Posted on by Christine Doucette

by Information Technology ServicesStop Spam image

Currently, emails from K-State LISTSERV mailing lists bypass Spam check procedures. Beginning Monday, Oct. 2, LISTSERV emails will go through the same Spam check-in Office 365 along with the rest of our university emails. Information Technology Services (ITS) will only bypass emails from the spam checks if a reasonable case can be made for the need. The goal is to reduce K‑State’s exposure to spam and allow the spam protections in Office 365 to do their job.

You should periodically check your Junk Email folder to make sure
you are not losing important, safe emails. After Oct. 2, be sure to

look for messages from your LISTSERV lists in your Junk Email folder. If you find any, fill out this form to request a global settings change that will move those emails from your Junk Email folder into your Inbox folder instead. Requests will be considered on a case-by-case basis for approval.

If you have questions, contact Greg Dressman, director of Enterprise Server Technologies, dressman@ksu.edu.

Change to K-State’s LISTSERV allow list policy

Posted on by Christine Doucette

by Information Technology Services

To help ensure the proper delivery of emails to your K-State Inbox, Information Technology Services (ITS) maintains an Approved or Safe Sender allow list. A allow list is a list of email addresses, domains, and IP addresses that will not be blocked by K-State’s spam filters.

Allow list introduces additional cybersecurity risks. Spammers take advantage of allow lists which makes our K-State inboxes more susceptible to spam, phishing scams, and viruses. Spammers create spoofed emails from allow list email addresses, domains, and IP addresses, which will make their way to your Inbox. When you click on the spoofed emails and links, you will unknowingly expose the K-State network to viruses and harm.

Previously, emails from K-State LISTSERV lists were allow listed. Now, LISTSERV emails will go through the Spam check-in Office 365, and will not be allow listed. ITS will only allow list emails that have a business need. The goal is to reduce K-State’s exposure to spam and allow the spam protections in Office 365 to do their job.

The allow list change will go into effect on Oct. 2. After this date, periodically check your Junk Email folder to make sure you are not losing important, safe emails. If you are losing important emails, fill out this form to request a global settings change that will move those emails into your Inbox instead. Requests will be considered on a case-by-case basis for approval.

If you have questions, contact Greg Dressman, director of Enterprise Server Technologies, dressman@ksu.edu.

Office 365 now available in K-State Online

Posted on by Christine Doucette

k-state-onlineby Information Technology Services

Microsoft Office 365 has now been integrated with K-State Online Canvas. When instructors open their K-State Online courses, they will now notice an Office 365 tab on the left-hand navigation. Continue reading “Office 365 now available in K-State Online” →

Office 365 feature: email safety tips

Posted on by Cathy Rodriguez

To help combat spam, malware, and phishing attacks, Microsoft has implemented a feature called Email Safety Tips.

If a message includes a safety tip, it is displayed at the top of your email. The messages have four color-coded categories:

  • Red – Suspicious safety level messages are either a known phishing message, have failed sender authentication, are a suspected spoofing message or have met some other criteria that Microsoft has flagged as fraudulent. Be cautious in reviewing the message. There is a chance that it could be a legitimate email and mismarked. Otherwise delete the email.

    suspicious_safety_tip

  • Yellow – Unknown safety level messages are marked as spam. You can click the It’s not spam link in the yellow bar of a junk mail item to move the message to your inbox.

    Unknown Safety Tip

  • Green – Trusted safety level messages are from domains identified by Microsoft as being safe.

    Trusted safety tip

  • Gray – Safe safety level messages are messages not filtered for spam because it is either considered Safe by the user’s organization, is on the user’s safe senders list or Microsoft marked the message as junk but the user moved it out of the junk folder to the inbox. The gray safety bar also appears when images within the message have been disabled.

    Safe Safety Tip

You will see all four types of Safety Tips when using Outlook on the web. However, Outlook clients will only show the Suspicious saftey tip.

If you have any questions, contact the IT Help Desk (helpdesk@k-state.edu or 532-7722.)

Tech Tips Live! Mar. 2: Sharing, organizing, and syncing files with OneDrive

Posted on by Cathy Rodriguez

Tech Tips Live! LogoLisa Crawford-Craft, Kansas State Polytechnic Library, will present Sharing, organizing, and syncing files with OneDrive, 3 p.m. Wednesday, Mar. 2, via Zoom. 

This session will demonstrate how to save, organize, sync, and share documents using OneDrive, including:

  • Creating Folders
  • Organizing and moving files
  • Sharing Folders and Files
  • Saving email attachments into OneDrive
  • Creating new documents
  • Creating Groups
  • Uploading documents
  • Syncing documents between desktop and web

Join the session at ksu.zoom.us/j/738417925 a few minutes early so you don’t miss any of the discussion. Visit the Tech Tips Live! website for information about the series and to view videos of previous sessions.