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Category: Data management

Records and Information Management month: transitory records

Posted on by Christine Doucette

As part of Records and Information Management Month, the Division of Information Technology and K-State Libraries share information about various records and information management topics. At K-State, we have many transitory records in paper, audio, electronic, or other formats. This article focuses on defining the types of transitory records and how to dispose of the records properly.

Examples of Transitory Records

  • Announcements and notices of a general nature
  • Drafts
  • Convenience or duplicate copies
  • Messages where the information has no operational value
  • Superseded lists
  • Publications that are obsolete replaced, or otherwise no longer useful
  • Blank forms

Continue reading “Records and Information Management month: transitory records” →

Records and Information Management month: devices and accounts

Posted on by Christine Doucette

As part of Records and Information Management Month, the Division of Information Technology and K-State Libraries will share information about various records and information management topics. This article for Records and Information Management Month (RIM) will focus on PPM 3091: Use of University Mobile Devices, Personal Devices, and Account Policy.

Mobile computing is an increasing part of everyday life; as devices become ubiquitous and more powerful, the complexity of tasks achieved away from the office on mobile devices grows. As the capabilities increase, so does the need to adhere to security protocols. Continue reading “Records and Information Management month: devices and accounts” →

Records and Information Management month: What is a record?

Posted on by Christine Doucette

As part of Records and Information Management Month, the Division of Information Technology and K-State Libraries will share information about various records and information management topics. This article focuses on defining a record and explaining the different types of records created within an organization.

What is a record?

Records are the information you create and maintain while doing your job. Records can be in any media, including paper, magnetic tape, and optical disks. Work-related records, including emails that you produce in your home and on your personal home computers, are still the property of K-State. Your records are unique to K-State and are evidence of who you are and what you do.

The most effective way to know what records you have is to conduct a comprehensive inventory, including records in electronic systems and in all locations. An inventory is the first step in developing a formal records management program. Continue reading “Records and Information Management month: What is a record?” →

Mar. 31: Intro to ETDR Templates

Posted on by Shalin Hai-Jew

Are you a master’s or doctoral student? If so, it is likely that you will be conducting research as part of your studies. At some point, you may be writing a thesis, report, or dissertation to record your work to share with the profession and the world. K-State has made templates available (in Microsoft Word and LaTeX) for students to use, in order to ensure that they include all required information in the proper formatting and have navigable documents.

“Getting Started with ETDR Templates” is an online training on Zoom from 1 – 2:30 p.m., Friday, Mar. 31. 

Continue reading “Mar. 31: Intro to ETDR Templates” →

Feb. 24: Intro to ETDR Templates

Posted on by Shalin Hai-Jew

Are you a master’s or doctoral student? If so, it is likely that you will be conducting research as part of your studies. At some point, you may be writing a thesis, report, or dissertation to record your work to share with the profession and the world. K-State has made templates available (in Microsoft Word and LaTeX) for students to use, in order to ensure that they include all required information in the proper formatting and have navigable documents.

“Getting Started with ETDR Templates” is an online training on Zoom from 1 – 2:30 p.m., Friday,  Feb. 24. 

 

Continue reading “Feb. 24: Intro to ETDR Templates” →

When to use K-State’s VPN

Posted on by Christine Doucette

K-State’s Virtual Private Networking (VPN) is GlobalProtect. When working offsite, the VPN should be used when you need to access protected proprietary and confidential data and campus resources. From off-campus, use the VPN to connect to campus resources securely.

To use the VPN software, you must be a K-State student or employee with an active K-State eID and have an internet connection.

Continue reading “When to use K-State’s VPN” →

Download your assignment submissions from Canvas

Posted on by Christine Doucette

Students, you can download all your assignment submissions in Canvas. Submissions are for current and concluded courses and only include files submitted to fulfill an assignment; they do not include any submissions modified by instructors, such as annotated submissions.

The download also includes submissions for group assignments, even if another student in your group made the submission. Submissions are downloaded as a ZIP file when the export has finished generating.

For step-by-step instructions, view the knowledge base article How do I download assignment submissions from all my courses?

Dec. 12: Intro to ETDR Templates

Posted on by Shalin Hai-Jew

Are you a master’s or doctoral student? If so, it is likely that you will be conducting research as part of your studies. At some point, you may be writing a thesis, report, or dissertation to record your work to share with the profession and the world. K-State has made templates available (in Microsoft Word and LaTeX) for students to use, in order to ensure that they include all required information in the proper formatting and have navigable documents.

“Getting Started with ETDR Templates” is an online training on Zoom from 1 – 2:30 p.m., Monday, Dec. 12. 

 

Continue reading “Dec. 12: Intro to ETDR Templates” →

Personal CatFiles/Y: Drive will be retired on Nov. 10

Posted on by Christine Doucette

Earlier this semester, it was announced in K-State Today that the Y: Drive was being retired. The Y: Drive became read-only in preparation for retirement on October 14. For those who did not move their files to OneDrive, the Division of Information Technology (IT) moved those remaining files from the Y: Drive to an individual or department’s OneDrive folder. On OneDrive, the transferred files were placed in a folder titled Y_Drive_(department code).

At 5 p.m. on Thursday, November 10, the Y: Drive will be officially retired and no longer accessible. Thank you to the K-State community for your cooperation with this project. Continue reading “Personal CatFiles/Y: Drive will be retired on Nov. 10” →

Reminder: Office 365 Basic Authentication to be disabled Oct. 31

Posted on by Christine Doucette

Microsoft Outlook logoMicrosoft is phasing out Basic Authentication for the higher security standards of Modern Authentication known as OAuth. The Modern Authentication protocols provide users with more secure access to Microsoft’s systems, including K-State email. When Microsoft’s mandated Basic Authentication disablement occurs, any email application that uses Basic Authentication may no longer work properly. Therefore, if you are using Basic Authentication, you must update your authentication to send and receive your email.

What do I need to do?

If you are using the latest version of Outlook on the web, desktop, or mobile, you do not need to do anything because you already use Modern Authentication.

Check all your devices, the ones you currently use and the older ones you use less frequently. Be aware that older devices (tablet, desktop, phone) may be using a client that is using Basic Authentication.

Modern Authentication (Oauth) is supported in the following:

  • All up-to-date Outlook versions on any platform. (Web Client not affected)
  • Current hardware/software versions of Apple devices (iOS 11 or later, iPad 13.1 or later, and macOS 10.14 or later) support Modern Authentication natively in the built-in email app (Mail).
  • Current hardware/software versions of Android devices running the Gmail app support Modern Authentication.

Continue reading “Reminder: Office 365 Basic Authentication to be disabled Oct. 31” →