Shred Day is scheduled 8:30–11 a.m. Friday, November 19, to properly dispose of university paper records on the Manhattan campus. Please review the university retention schedule to ensure accuracy in sending records for destruction. Further policy information governing records management includes the university’s records retention policy, PPM Chapter 3090.
Beginning Monday, July 5, all Zoom recordings older than 180 days will be automatically moved to Zoom Trash. Going forward, all Zoom cloud recordings will be deleted from Zoom cloud storage 180 days from the date of creation. These recordings will be moved to the Zoom Trash folder and available for 30 additional days for recovery before permanent deletion.
Recordings that need to be kept beyond 180 days should be downloaded from Zoom and stored on your own local storage or in a different cloud location such as YouTube, OneDrive, or Mediasite. Zoom recordings created using the ‘Record on this computer’ option are stored locally on your computer and are exempt from the 180-day retention policy. Continue reading “Reminder: Retention schedule for Zoom recordings goes into effect July 5”
The Division of Information Technology continues to review and update IT policies in PPM Chapter 3400. The process is outlined in KB 14656, The Division of Information Technology (IT) Policy Review Process.
The following policies have been updated or retired.
Beginning Monday, July 5, all Zoom recordings older than 180 days will be automatically moved to Zoom Trash. Going forward, all Zoom cloud recordings will be deleted from Zoom cloud storage 180 days from the date of creation. These recordings will be moved to the Zoom Trash folder and available for 30 additional days for recovery before permanent deletion.
Recordings that need to be kept beyond 180 days should be downloaded from Zoom and stored on your own local storage or in a different cloud location such as YouTube, OneDrive, or Mediasite. Zoom recordings created using the ‘Record on this computer’ option are stored locally on your computer and are exempt from the 180-day retention policy. Continue reading “Reminder: retention schedule for Zoom recordings goes into effect July 5”
The Division of Information Technology embarked on a review of IT policies (PPM 3310 and those in PPM Chapter 3400) in June of 2020. The review process includes:
Suggestions were incorporated into the appropriate policies, reviewed by an extended leadership group with representation from across campus, approved by the CIO, and then edited and published in the PPM. The policy review process is outlined in KB 14656, The Division of Information Technology (IT) Policy Review Process. Continue reading “Division of Information Technology updated policies”
Beginning Monday, July 5, all Zoom recordings older than 180 days (Jan. 4, 2021, or older) will be automatically moved to Zoom Trash. Going forward, all Zoom cloud recordings will be deleted from Zoom cloud storage 180 days from the date of creation. These recordings will be moved to the Zoom Trash folder and available for 30 additional days for recovery before permanent deletion.
Recordings that need to be kept beyond 180 days should be downloaded from Zoom and stored on your own local storage or in a different cloud location such as YouTube, OneDrive, or Mediasite. Zoom recordings created using the ‘Record on this computer’ option are stored locally on your computer and are exempt from the 180-day retention policy. Continue reading “Retention schedule for Zoom recordings goes into effect July 5”
This article for Records and Information Management Month (RIM) will focus on the new PPM 3091: Use of University Mobile Devices, Personal Devices, and Account Policy.
Mobile computing is an increasing part of everyday life; as devices become ubiquitous and more powerful, the complexity of tasks achieved away from the office on mobile devices grows. As the capabilities increase, so does the need to adhere to security protocols. Continue reading “PPM 3091: Use of university mobile devices, personal devices, and accounts policy published”
In an ongoing effort to keep K-State’s systems and services safe, malware filtering has been activated for K-State’s email. The filter protects the mail system and individual mailboxes from malicious software by blocking attachments that are commonly used to transmit viruses or malicious software.
The malware filtering is applied to all K-State email: Office 365 webmail and Outlook. All incoming and outgoing email is filtered. Go to File Attachment Types Blocked By K-State Email to view a complete listing of the filetypes currently being blocked, along with common file extensions for the specific filetypes. Continue reading “Malware filtering applied to email attachments”
by Information Technology Services
The overall goal of the Change Management Process within Information Technology Services (ITS) is to align changes to the academic and business environment, while minimizing impact and reducing the risk of unintended service disruptions.
Recently the ITS Change Management Process has been updated, allowing ITS to reduce disruptions and increase transparency of the changes that occur in our IT environments, e.g., webmail, KSIS, HRIS, and network changes.
There are three types of changes identified by ITS:
ITS will use maintenance windows (a designated period of time) to perform changes and maintenance to our services. The default maintenance windows are listed below. Other maintenance windows are allowed as long as ITS and service owners agree on dates and times that changes can be made.
“Although it sounds easy, tracking changes and the process surrounding it can be quite complex. ITS has invested significant time into laying out this new process so it is easy to follow and adopt in the hopes that we get a better picture of changes that are happening in our critical environments,” said Greg Dressman, director of Enterprise Server Technologies and Change Manager.
“When things go wrong we need to quickly understand what changed so we can focus on restoring services in the fastest way possible. This process also brings our proposed changes out into the open so we can discuss them in terms of risk, reward, timing, and appropriate customer communication before they go into place.”
If you have questions about the ITS Change Management Process, email Greg Dressman, dressman@k-state.edu.
by Information Technology Services
Currently, emails from K-State LISTSERV mailing lists bypass Spam check procedures. Beginning Monday, Oct. 2, LISTSERV emails will go through the same Spam check-in Office 365 along with the rest of our university emails. Information Technology Services (ITS) will only bypass emails from the spam checks if a reasonable case can be made for the need. The goal is to reduce K‑State’s exposure to spam and allow the spam protections in Office 365 to do their job.
look for messages from your LISTSERV lists in your Junk Email folder. If you find any, fill out this form to request a global settings change that will move those emails from your Junk Email folder into your Inbox folder instead. Requests will be considered on a case-by-case basis for approval.
